FIXED SITE - LARGE SCALE IMAGING FACILITY

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
REQUEST FOR INFORMATION (RFI)
FIXED SITE - LARGE-SCALE IMAGING (FS-LSI) FACILITY

The RFI closing date is hereby extended from June 16, 2014 to
June 20, 2014 at 02:00 PM
EDT.

This RFI is a follow-on to the previous RFI issued under
47064-138783/A dated 2012-11-01.

PREFACE

Canadian Border Services Agency has a requirement for a
Fixed-Site Large-Scale Imaging (FS-LSI) Facility to be installed
within the CBSA commercial compound at the Pacific Highway
Port-of-Entry (PoE). The FS-LSI Facility is to enable
non-intrusive inspection of large target objects (marine
containers, transport trucks, passenger vehicles, etc.) using
high-energy X-rays. 

PROPOSED PROCUREMENT STRATEGY

The FS-LSI Facility will be procured as a turn-key solution, in
which the supplier will be responsible for all: equipment;
infrastructure (including site preparation); construction
(including roads and access lanes and manoeuvring space);
installation (including connection to site services such as
power and communication and sewer) and associated costs. 
CBSA intends to post a Request for Proposals (RFP) for the
procurement of a FS-LSI Facility (equipment and infrastructure)
through a competitive bidding process, as outlined in Table 1.
Selection of the successful bidder will be based on a
combination of Highest Combined Rating of Technical Merit
(equipment and infrastructure) and Price (total procurement).
The successful bidder will be required to satisfy all: mandatory
requirements, validated performance claims and infrastructure
codes and constraints, for the single price quoted in their bid
submissions.
As part of the proposed bid evaluation process (see Table 1), at
bid closing, CBSA will require detailed information pertaining
to the FS-LSI performance and infrastructure design team and
experience. The information to be provided will be assessed by
CBSA technical experts to determine the feasibility of system
compliance with the mandatory requirements, and as a preliminary
measure of the technical performance of the system. 

The intent is to have the three (3) Bidders with the Highest
Combined Rating of Technical Merit and Price proceed to the Data
Validation Testing (DVT) stage. During the DVT, CBSA technical
experts will direct on-site testing to evaluate each of the
offered system's radiation safety and performance claims. The
system presented for DVT does not need to be configured as an
end-product for CBSA, but it must accurately represent the
characteristics represented in the technical bid, particularly,
the radiation dose levels and imaging performance.
Table 1 - Proposed FS-LSI Facility Bid Solicitation and
Evaluation Process
Step	Day	Activity
1	0	RFP posted on buy and sell (40 days)
2	TBD	Site Visit at proposed site
3	40	Bid closing and submittals 
4	60	Preliminary evaluation of bids for technical compliance and
score
5	TBD	Data Validation Testing (DVT) to confirm claimed
performance 
6	90	Selection of winner and Contract Award


DOCUMENTATION REQUIREMENTS

As part of the Request for Proposals (RFP) for a Fixed-Site
Large-Scale Imaging (FS-LSI) Facility, the CBSA will define Data
Item Descriptions (DIDs) detailing the documentation
deliverables to be submitted with any bid response. These
documents will include, but not be limited to:

A design proposal to show understanding of the project intent
and requirements (e.g., design description for major systems, a
selection of floor plans and elevations, and outline
infrastructure specifications)

A project delivery management proposal (e.g., demonstrating
capabilities in resource planning, time and quality control)

Proponent's team qualifications and past experiences (e.g.,
those of the builder, the architect, and sub-consultants)

System performance testing (e.g., ANSI 42.46 test results)

Maintenance and reliability projections (e.g., prescribed
preventative maintenance schedule, deployed system maintenance
logs)

Operating concepts and functional limitations (e.g., data flow
charts, scanning limits)

Radiological safety interlock design (e.g., E-stops, warning
systems, and fail-safe systems)

Radiological source and control information (e.g., linac
configuration data, shielding and collimator design, beam
alignment verification, comprehensive radiation survey) 
	
REQUESTED INFORMATION

This Request for Information (RFI) is to assess the feasibility
of suppliers providing a complete bid submission for the FS-LSI
Facility inclusive of the information outlined above. To enable
this assessment, interested suppliers of FS-LSI Facility are
asked to provide the following: 
1.	Comments as to whether suppliers would have sufficient time
to provide a complete bid submission for the FS-LSI Facility
(Equipment and Infrastructure) and Price (Total Procurement) 
within the forty (40) calender day posting period of the RFP on
BuyandSell.

2.	Comments on the feasibility of preparing detailed technical
information about the offered FS-LSI performance and radiation
safety, for submission with bid proposals

3.	Comments on the feasibility of a preparing information about
the infrastructure design and project team, for submission with
bid proposals.

4. 	Comments on the feasibility of the proposed approach and any
foreseeable challenges (ideally with lessons learned from
relevant past experiences)

5.	Estimates for how soon after bid submission suppliers could
make a like system available for 		DVT by CBSA personnel.


NOTE TO POTENTIAL RESPONDENTS

This is not a bid solicitation. This RFI will not result in the
award of any contract. As a result, potential suppliers of any
goods or services described in this RFI should not reserve stock
or facilities, nor allocate resources, as a result of any
information contained in this RFI. Nor will this RFI result in
the creation of any source list. Therefore, whether or not any
potential supplier responds to this RFI will not preclude that
supplier from participating in any future procurement. Also, the
procurement of any of the goods and services described in this
RFI will not necessarily follow this RFI. This RFI is simply
intended to solicit feedback from industry.

NATURE AND FORMAT OF RESPONSES REQUESTED

Respondents are requested to provide their comments, concerns
and, where applicable, alternative recommendations regarding how
the requirements or objectives described in this RFI could be
satisfied. Respondents should explain any assumptions they make
in their responses.

RESPONSE COSTS

Canada will not reimburse any respondent for expenses incurred
in responding to this RFI.

RESPONSES AND ENQUIRIES

Respondents are reminded that this is a RFI and not a Request
for Proposal (RFP).

Responses will not be formally evaluated. However, the responses
received may be used by Canada to develop or modify procurement
strategies or any draft documents contained in this RFI. Canada
will review all responses received by the RFI closing date.
Canada may, in its discretion, review responses received after
the RFI closing date.

A review team composed of representatives of the client and
PWGSC will review the responses on behalf of Canada. Canada
reserves the right to hire any independent consultant, or use
any Government resources that it considers necessary to review
any response. Not all members of the review team will
necessarily review all responses.

Confidentiality: Respondents should mark any portions of their
response that they consider proprietary or confidential. Canada
will handle the responses in accordance with the Access to
Information Act. 

Canada may, in its discretion, contact any respondents to follow
up with additional questions or for clarification of any aspect
of a response.


ENQUIRIES

Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this Request for Information may direct
their enquiries to: 

Lynda Saunders
Public Works and Government Services Canada
Acquisitions Branch
Commercial Consumer Products Directorate
11 Laurier Street, 6A2, Phase III
Place du Portage, Hull, Quebec, K1A 0S5

Telephone: 	(819) 956-6851
Facsimile: 	(819) 956-3814
E-mail address:  lynda.c.saunders@tpsgc-pwgsc.gc.ca


SUBMISSION OF RESPONSES

Public Works and Government Services Canada requests that
respondents submit their written responses to the issues
referenced herein or any additional comments/concerns or
alternate recommendations on how this requirement can be
satisfied via electronic mail to the Contracting Authority named
herein.

CLOSING DATE

Responses to this Request for Information will be accepted at
any time until 2 pm,  June 16, 2014.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.