FIXED SITE - LARGE SCALE IMAGING (FS-LSI) FACILITY

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
REQUEST FOR INFORMATION (RFI)
FIXED SITE - LARGE-SCALE IMAGING (FS-LSI) FACILITY

This RFI is a follow-on to the previous RFI issued under
47064-138783/B published 2014-06-09.

PREFACE

Canadian Border Services Agency has a requirement for a
Fixed-Site Large-Scale Imaging (FS-LSI) Facility to be installed
within the CBSA commercial compound at the Pacific Highway
Port-of-Entry (PoE). The FS-LSI Facility is to enable
non-intrusive inspection of large target objects (marine
containers, transport trucks, passenger vehicles, etc.) using
high-energy X-rays. 

CONTENTS OF THIS RFI

This RFI contains a draft request for proposal (RFP).  This
document remains a work in progress and respondents should not
assume that new clauses or requirements will not be added to any
RFP that is ultimately published by Canada. Nor should
respondents assume that none of the clauses or requirements will
be deleted or revised. Comments regarding any aspect of the
draft document are welcome.

REQUESTED INFORMATION

Through this Request for Information (RFI), the Government of
Canada is seeking industry feedback on the feasibility of
providing complete bid submissions and delivering a FS-LSI
Facility in accordance with the statement of work and
contractual terms and conditions detailed in the RFP. 
Respondents are requested to provide their comments, concerns
and, where applicable, alternative recommendations regarding how
the requirements could be satisfied. Respondents are also
invited to provide comments regarding the content, format and/or
organization of any draft documents included in this RFI.
Respondents should explain any assumptions they make in their
responses.
To enable this assessment, interested suppliers (having
experience delivering same or similar FS-LSI Facility) and (or)
potential partners thereto, are asked to provide answers to the
following questions:
Does the RFP provide you with adequate information regarding the
site location and (or) site conditions, in order to prepare a
complete bid
Does the RFP provide you with adequate information regarding the
design and construction requirements, in order to submit and
revise documentation for approval as required? If not, what
additional information would be required?
Does the RFP include any terms, conditions, or mandatory
requirement which, form your experience, may prove to be
unattainable or cost prohibitive?  If so, please describe in
detail, citing previous experience if possible.
Does the RFP provide you with adequate information regarding the
principal requirement, in order to deliver the required
maintenance service for the FS-LSI Facility?  If not, what
additional information would be required?
Does the RFP provide you with adequate information to understand
the evaluation procedures and basis of selection?  If not, what
additional information would be required?
Does the planned location and footprint on the site provide
adequate space for a FS-LSI Facility capable of inspecting 82'
long targets?

NOTE TO POTENTIAL RESPONDENTS
This is not a bid solicitation. This RFI will not result in the
award of any contract. As a result, potential suppliers of any
goods or services described in this RFI should not reserve stock
or facilities, nor allocate resources, as a result of any
information contained in this RFI. Nor will this RFI result in
the creation of any source list. Therefore, whether or not any
potential supplier responds to this RFI will not preclude that
supplier from participating in any future procurement. Also, the
procurement of any of the goods and services described in this
RFI will not necessarily follow this RFI. This RFI is simply
intended to solicit feedback from industry with respect to the
matters described in this RFI. 

RESPONSE COSTS

Canada will not reimburse any respondent for expenses incurred
in responding to this RFI.

NATURE AND FORMAT OF RESPONSES REQUESTED

Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to develop
or modify procurement strategies or any draft documents
contained in this RFI. Canada will review all responses received
by the RFI closing date. Canada may, in its discretion, review
responses received after the RFI closing date.

Review Team: A review team composed of representatives of Canada
will review the responses. Canada reserves the right to hire any
independent consultant, or use any Government resources that it
considers necessary to review any response. Not all members of
the review team will necessarily review all responses.

Confidentiality: Respondents should mark any portions of their
response that they consider proprietary or confidential. Canada
will handle the responses in accordance with the Access to
Information Act.

Follow-up Activity: Canada may, at its discretion, meet with
respondents who indicate in their responses that they wish to
participate in a follow-up meeting. Such follow-up activity, if
conducted, may include, but is not limited to, individual
meetings and/or conferences. Canada may, in its discretion,
contact any respondents to follow up with additional questions
or for clarification of any aspect of a response.


FORMAT OF RESPONSES

Cover Page: If the response includes multiple volumes,
respondents are requested to indicate on the front cover page of
each volume the title of the response, the solicitation number,
the volume number and the full legal name of the respondent.

Title Page: The first page of each volume of the response, after
the cover page, should be the title page, which should contain: 
the title of the respondent's response and the volume number;
the name and address of the respondent;
the name, address and telephone number of the respondent's
contact;
the date; and 
the RFI number.

Numbering System: Respondents are requested to prepare their
response using a numbering system corresponding to the one in
this RFI. All references to descriptive material, technical
manuals and brochures included as part of the response should be
referenced accordingly.

Number of Copies: Respondents are requested to submit one
softcopy, in PDF format, of their response.


ENQUIRIES

Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this Request for Information may direct
their enquiries to: 

Lynda Saunders
Public Works and Government Services Canada
Acquisitions Branch
Commercial Consumer Products Directorate
11 Laurier Street, 6A2, Phase III
Place du Portage, Gatineau, Quebec, K1A 0S5

Telephone: 	(819) 956-6851
Facsimile: 	(819) 956-3814
E-mail address:  lynda.c.saunders@tpsgc-pwgsc.gc.ca


SUBMISSION OF RESPONSES

Time and Place for Submission of Responses: Respondents should
send responses electronically via e-mail to the Contracting
Authority's address identified herein by the date specified on
the front page of the RFI.

Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.

Identification of Response: Each respondent should ensure that
its name and return address, the solicitation number and the
closing date appear legibly on the outside of the response.

CLOSING DATE

Responses to this Request for Information will be accepted at
any time until 2:00 PM, April 30, 2015.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.