Port Hope, ON - PHLTWMF Industry Day

Trade Agreement: NONE
Tendering Procedures: 
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Notice Amendment No. 002

This Notice amendment is raised to notify interested parties
that the Request for Expression of Interest will close on
October 30, 2013. The Request for Information (RFI) has been
sent to all parties who submitted an Expression of Interest and
all responses to the RFI must be received by November 15, 2013.

****************************************************************

Notice Amendment No. 001

This amendment is raised to:

(i)  Post the Request for Expression of Interest (RFEOI) as
detailed below.
(ii)  Provide a list of the organizations that participated in
the Port Hope Long Term Waste Management Facility (LTWMF)
Industry Day.
(iii)  Provide the information presented at Industry Day. The
presentations can be found in the Portable Document Format (PDF)
attachments.

REQUEST FOR EXPRESSION OF INTEREST

Further to the Port Hope Long Term Waste Management Facility
(LTWMF) Industry Day held on July 31, 2013, Canada would like to
invite suppliers to submit an Expression of Interest by
providing the following information:

Organization Name
Brief Description of the Organization
Contact Name at the Organization
Contact Address
Contact Phone Number
Contact E-mail Address
Alternative Contact including Name, Phone Number and E-mail
Address

Interested parties should submit the above information by e-mail
to:
Maria Lopez
Public Works and Government Services Canada
Real Property Contracting Services, Ontario Region
4900 Yonge Street, 12th Floor
Toronto, ON, M2N 6A6
E-mail: maria.lopez@pwgsc-tpsgc.gc.ca

After an organization has submitted an Expression of Interest to
the Contracting Authority named herein, PWGSC will provide
further information to the above contact regarding the next step
in the process.

At this time, the Request for Expression of Interest will be
open until the date indicated on the Notice. 

This Request for Expression of Interest is not a call for
Tenders or a Request for Proposal. The description of the
Industry Engagement process is described in the slides attached.
No agreement or contract will be entered into, with any person
or entity, based solely on this Request for Expression of
Interest. The issuance of this Request for Expression of
Interest is not to be considered in any way a commitment by the
Government of Canada or as authority to potential participants
to undertake any work, which could be charged to Canada. This
Request for Expression of Interest is not to be considered as a
commitment to issue a Request for Proposal or award contract(s)
for these projects.

****************************************************************

Port Hope Area Initiative
Port Hope Project
Long Term Waste Management Facility and Major Sites Remediation

Introduction        
On July 31, 2013, Canada will host an "Industry Engagement Day"
in Toronto, Ontario, to present the current state of the Port
Hope Long Term Waste Management Facility (LTWMF). This Industry
Engagement Day session is open to all interested suppliers and
associations in this industry. Canada will engage industry in a
discussion on the current scope, procurement strategy and key
requirements of the Port Hope LTWMF. Canada will present
information on these topics. Canada is looking for feedback from
industry in regards to: 

(a)	ideas related to the current approach that might result in
efficiencies and cost savings to Canadians, or
(b)	broader alternative approaches to the overall scope that
will result in cost savings to Canadians.

This Industry Engagement Day is not a call for Tenders or a
Request for Proposal. The description of the Industry Engagement
process is described below. No agreement or contract will be
entered into, with any person or entity, based solely on this
Letter of Interest. The issuance of this Letter of Interest is
not to be considered in any way a commitment by the Government
of Canada or as authority to potential participants to undertake
any work, which could be charged to Canada. This Letter of
Interest is not to be considered as a commitment to issue a
Request for Proposal or award contract(s) for these projects.

Project Background  
The Port Hope Project, as currently envisioned, involves the
cleanup of historic low-level radioactive waste (LLRW) and
industrial waste located throughout the municipality and the
safe containment of those materials within an engineered,
aboveground long-term waste management facility (LTWMF).  The
containment system is to be built at the site of an existing
LLRW management facility and adjacent property, a former auto
recycling yard. The facility will have the capacity to manage
approximately 1.9 M m3 of waste. 

Radioactive materials and associated wastes from refining radium
and uranium were produced at a refinery operated by Eldorado
Gold Mines Limited from 1930-1960. Process residues were placed
at various locations throughout the community and used as a
source of fill material for construction and landscaping
activities. Today, over 90% of Canada's low level historic
radioactive waste is situated in various licensed and unlicensed
sites within the Port Hope area and remediation of these sites
is required to safely transport the low level waste to the new
facility.

The Project is led and sponsored by Natural Resources Canada
(NRCan) who is committed to the cleanup and safe management of
the waste through the Port Hope Area Initiative Management
Office (PHAI MO). A legal agreement with the Government of
Canada and the Municipality of Port Hope in March 2001 launched
the PHAI by defining the framework and responsibilities for the
Port Hope Project and Port Granby Project. In 2009, the PHAI MO
was formed with NRCan, Atomic Energy of Canada Limited (AECL)
and Public Works and Government Services Canada (PWGSC) to carry
the project to completion.

*For more information on the PHAI, please go to:
http://phai.ca/en/phai

The Proposed LTWMF and Remediation Sites
As part of the current project direction, the Port Hope Project
has engaged design consultants for the design and construction
oversight/contract administration of the major construction
work. 
The proposed site encompasses an area of approximately 50
hectares, comprising of two adjoining parcels of land. One
parcel is the existing Canadian Nuclear Safety
Commission-licensed Welcome Waste Management Facility (WWMF) and
the second parcel, a former auto recycling yard. The new 13
hectare aboveground containment mound will be constructed on the
site. The mound will consist of a double composite base liner
system and final cover systems with an approximate capacity of
1.9 M m3 and a design life goal of several hundred years
(approximately 500 years).  Associated infrastructure and
support facilities for the proposed LTWMF will be constructed
and completed prior to the start of the major LTWMF work. 

LLRW and other specified industrial waste currently exists
within licensed temporary storage and management facilities and
unlicensed remediation sites including the Port Hope Harbour and
the former municipal landfill site. The total estimated volume
of waste that will require management at the proposed LTWMF is
approximately 1.2 M m³.

Remediation activities for the LLRW and Industrial Waste sites,
excluding the Port Hope
Harbour includes:
·	Excavation and transportation of wastes
·	Placement of off-site waste into the proposed LTWMF
·	Restoration of sites

Remediation of the Port Hope Harbour including the Centre Pier
is a more complex undertaking than the remediation of the LLRW
sites and the other industrial waste sites. The objective of the
Port Hope Harbour remediation is to remove sediments by dredging
and rehabilitate any Harbour walls impacted by the dredging. The
dredged material will be treated and dewatered before being
removed offsite to the proposed LTWMF. 

The total quantity of sediment associated with the Harbour
Remediation Site is estimated at approximately 110,000m3. This
quantity represents the volume of sediment to be delivered to
the LTWMF after removal and dewatering.

Site restoration of all remediation sites are necessary to
reinstate the sites to pre-construction conditions or better
following the removal of contaminated material. 

Canadian Nuclear Safety Commission (CNSC)
Licensed facilities are regulated by the Canadian Nuclear Safety
Commission (CNSC), a regulatory government organization that
controls the use of nuclear energy and materials to protect the
environment. The proposed LTWMF will be a licensed facility
andCNSC authorization has been provided through a Waste Nuclear
Substance Licence (WNSL) with Atomic Energy Canada Limited
(AECL) as the licensee for the Port Hope Project. All
remediation work will be undertaken within the requirements of
the new Licence. 

For more information on the CNSC, please refer to:
http://nuclearsafety.gc.ca/eng/


Radiation Protection Plan
The contractor will also be responsible for developing a
Radiation Protection Plan (RPP) that is to be implemented for
work performed as part of the Port Hope Project. This plan is
the basis for protection from ionizing radiation during
construction related activities. The RPP provides a management
framework and processes that are designed to ensure that
radiation exposures arising from these activities will be
maintained below regulatory dose limits and kept as low as
reasonably achievable (ALARA), taking economic and social
factors into account. 

The purpose of the RPP is to ensure that the PHAI complies with
the level of radiation safety that is required by the relevant
regulations pursuant to the Nuclear Safety and Control Act
(NSCA). This RPP is one of the plans produced as a condition of
the PHP Waste Nuclear Substance License issued to AECL by the
Canadian Nuclear Safety Commission.

Cost
The estimate for the proposed LTWMF and remediation sites
solution is between $350M to $500M.

Schedule

Sign-in to the event begins at 12:30 p.m. 

PWGSC will be holding an Industry Engagement Day for interested
contractors on Wednesday, July 31, 2013 from 1:00 pm to 3:00 pm
at:

Joseph Shepard Building
4900 Yonge Street, 3rd Floor Auditorium
Toronto, ON M2N 6A6

Tentative Schedule

The following sequence of activities is anticipated:
#	Activity	Description	Timeframe
1	Industry Engagement Day	Face-to-face meeting with
industry	July 31, 2013
2	Request for Expression of Interest	Suppliers are to formally
express their interest.	Estimated 2 weeks after the Industry
Engagement Day
3	Request for Information	The RFI is an avenue whereby industry
can submit written feedback and responses until the RFI closing
date. RFI's will only be sent to those who have expressed
interest.	Estimated within 4 to 6 weeks after receiving
Expression of Interest
4	RFI One-on-One Meetings	Canada may, at its discretion, contact
any respondents to follow up with additional questions or for
clarification of any aspect of an RFI response.  Based on the
level of detail in the responses, Canada may request a follow-up
meeting with certain respondents.	TBD



Industry Engagement Day Expenses
Attendees are responsible for their own transportation,
accommodation, meals and parking. Canada will not reimburse any
attendee for expenses incurred in attending, participating
and/or responding to any part of these industry engagement
activities.

Industry Engagement Day
Participation is not mandatory. Failure to attend these
sessions/meetings will not preclude participants from
participating in the next procurement phase.

Language
The Industry Engagement Day will be held in English.

Interested participants must register their representatives by
providing in an e-mail the pre-registration information
identified below to:
Maria Lopez
Public Works and Government Services Canada
Real Property Contracting Services, Ontario Region
4900 Yonge Street, 12th Floor
Toronto, ON, M2N 6A6
E-mail: maria.lopez@pwgsc-tpsgc.gc.ca

Pre-registration Information:
First Name of Participant
Last Name of Participant
Company Name (Legal and Operating)
Participants Email Address
Phone Number including area code

By providing the pre-registration information, the participant
consents to the release of their
information, and that of their company, to the public.
Delivery Date: 18/07/2013

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.