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Mechanical Site Preparation

Solicitation number A2924-120012/A

Publication date

Closing date and time 2013/02/22 17:00 EST

Last amendment date

    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: YES (MERX) Electronic
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Solicitation No:   A2924-120012/A
    Contracting Authority: Ngan, Ken
    Telephone No. - (604) 658-2755
    Fax No. - (604) 775-6633
    Title:  Mechanical Site Preparation
    Location:  Riske Creek, BC
    Tender Enquiries:
    All tender enquiries must be submitted to the Contract Authority
    listed below in writing within the time period specified in the
    solicitation documents.
    Contracting Authority: 
    Ken Ngan, Supply Specialist, Real Property Contracting, Public
    Works and Government Services Canada (PWGSC), Telephone Number
    (604) 658-2755.  E-mail:
    The Chilcotin Military Training Area (CMTA), located north of
    the small community of Riske Creek and about 47 kilometres west
    of Williams Lake, consists of approximately 41,000 hectares of
    land owned by the Department of National Defence (DND) and is
    used as a military training area.  The management of forest
    resources on this property is the responsibility of the
    Department of Indian Affairs and Northern Development Canada
    (DIAND) through an Order-in-Council P.C. O.I.C 1961-807.   
    DIAND is requiring the services of a Contractor on an as and
    when requested basis to carry out mechanical site preparation to
    access older cut blocks in support of the reforestation plans on
    the CMTA Lands.   
    The objective in the mechanical site preparation is to create
    appropriate microsites for planting.  This will include site
    preparation treatments types to create plantable spots by
    hectare for the artificial regeneration of Douglas-fir and
    lodgepole pine seedlings for yearly spring planting:
    "	Single Pass Disk Trenching;
    "	Double Pass Disk Trenching
    "	Excavator Mounding;
    "	Brush Removal; 
    "	Blade Scarification;
    "	Piling; and
    "	Windrowing.
    Site Visit
    Mandatory Requirements:
    Mandatory Requirements Checklist
    1.	Corporate Overview
    The Bidder must provide a brief description of the following as
    it relates to providing services
    described in the Statement of work:
    - Brief description of the Bidder's business organization;
    - Bidder's qualifications to provide mechanical site preparation
    - Workforce availability;
    - Citizen status of the company and each member of the workforce.
    Required Supporting Information:
    - Provide brief descriptions of the Bidder's company as per the
    stated criteria.
    2	Project References
    The proposal must demonstrate that the Bidder has mechanical
    site preparation experience as set out in the Statement of Work.
    A minimum of two (2) references completed within the last five
    (5) years must be provided to demonstrate the Bidder's
    Each reference must include the following information: 
    -	Client Organization
    -	Client Contact Name
    -	Client Title
    -	Duration  (mm-yyyy to mm-yyyy)
    -	Phone Number and/or Email
    -	Brief Description 
    	-	Outline experience in carrying out mechanical site preparation
    Required Supporting Information:
    -Proof of satisfactory mechanical site preparation experience
    must be demonstrated.
    -Each client reference must be supported by client contact
    3	Equipment Inventory for Mechanical Site Preparation
    The Bidder must provide a list of equipment along with the
    applicable manufacturer technical data/ specifications that will
    be used in mechanical site preparation.  
    The Bidder must demonstrate that this equipment can perform in a
    safe capacity.
    Required Supporting Information:
    Provide an equipment list with the relevant manufacturer
    technical information as per the stated criteria.
    4	Safety Program
    The proposal must also demonstrate that the Bidder has
    implemented and maintains a safety program.  
    Descriptions should be included for the following:
    -	Adherence to Workers Compensation Act and regulations; and
    -	Adherence to British Columbia Forest Safety Council SAFE
    Companies standards.
    Required Supporting Information:
    Provide brief descriptions of the safety programs that the firm
    has implemented and maintains as per the stated criteria.
    5	First Aid
    The Bidders must provide a list and a description of the
    equipment and qualified personnel to provide first aid services
    for forestry field crews for projects/assignments similar to
    that described in the Statement of Work.
    Required Supporting Information:
    Provide a list and of first aid equipment and qualified
    personnel.  Bidders must provide copy(s) of First Aid
    6.	Project Supervisor/Manager
    The Bidder must provide a qualified project supervisor/manager. 
    The project supervisor/ manager must have the following
    -	A minimum of five (5) years experience in the management of
    forestry based mechanical site preparation/timber harvesting
    Required Supporting Information:
    Demonstrate proof of five (5) years project management
    experience in forestry based mechanical site preparation/ timber
    harvesting operations.
    7	Heavy Equipment Machine Operators
    The Bidder must provide a list of qualified heavy equipment
    machine operators.  Each of the machine operators must have the
    following qualifications:
    -	A minimum of two years experience with heavy equipment related
    to forestry based mechanical site preparation/ timber harvesting
    Required Supporting Information:
    Provide a list of qualified heavy equipment machine operators
    who each have a minimum of two years experience with heavy
    equipment related to forestry based mechanical site preparation/
    timber harvesting operations.
    The evidence provided by the bidder may be verified by the
    Crown. Failure by the bidder to provide the required evidence or
    in the event that the evidence cannot be verified shall result
    in the bidder being disqualified and no further consideration
    will be given to the bidder.  If the Bidder submits references
    in excess of the stated requirement above, only the references
    up to the identified limit will be assessed.
    PWGSC reserves the right to verify information for completeness
    and accuracy and to confirm reference satisfaction with services
    provided. In the event where the information cannot be verified
    or the service found to be unsatisfactory shall result in the
    proposal being considered non-responsive and no further
    consideration will be given to the Bidder.
    Period of Contract: 
    The period for any resulting Contract shall be for a period of
    one (1) year with two (2) options to extend the contract each
    for an additional consecutive twelve (12) month period.
    Option to Extend Contract:
    The Contractor hereby grants Canada two (2) irrevocable options
    to extend the term of the Contract each for an ADDITIONAL
    CENSECUTIVE TWELVE (12) MONTH PERIOD, under the same terms and
    conditions as contained in the Contract.  It is to be noted that
    Canada is not obliged to exercise any of these two (2).  The
    exercise of any option will be at Canada's sole direction, by
    providing notification in writing through a formal Contract
    Amendment to the contractor prior to the contract expiry date.
    Standard terms and conditions for this procurement are
    incorporated by reference into, and form part of, the RFP and
    contract documents. The standard documents are issued by Public
    Works and Government Services Canada and may be viewed at Firms intending to
    submit proposals on this project should obtain RFP documents
    through the MERX services provider at The
    telephone number for MERX is 1-800-964-MERX (6379). Amendments,
    when issued, will be available from the MERX service provider.
    Firms that elect to base their bids on documents obtained from
    other sources do so at their own risk and will be solely
    responsible to inform the tender authority of their intention to
    This PWGSC office provides procurement services to the public in
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Ngan, Ken (PWY)
    (604) 658-2755 ( )
    (604) 775-6633
    800 Burrard Street, 12th floor
    800, rue Burrard, 12e êtage
    Vancouver, British C, V6Z 2V8

    Buying organization(s)

    Aboriginal Affairs & Northern Development Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    British Columbia

    Support for small and medium businesses

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