Mechanical Site Preparation

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Solicitation No:   A2924-120012/A
Contracting Authority: Ngan, Ken
Telephone No. - (604) 658-2755
Fax No. - (604) 775-6633

Title:  Mechanical Site Preparation
Location:  Riske Creek, BC


Tender Enquiries:
All tender enquiries must be submitted to the Contract Authority
listed below in writing within the time period specified in the
solicitation documents.

Contracting Authority: 
Ken Ngan, Supply Specialist, Real Property Contracting, Public
Works and Government Services Canada (PWGSC), Telephone Number
(604) 658-2755.  E-mail:  ken.ngan@pwgsc.gc.ca.

Background
The Chilcotin Military Training Area (CMTA), located north of
the small community of Riske Creek and about 47 kilometres west
of Williams Lake, consists of approximately 41,000 hectares of
land owned by the Department of National Defence (DND) and is
used as a military training area.  The management of forest
resources on this property is the responsibility of the
Department of Indian Affairs and Northern Development Canada
(DIAND) through an Order-in-Council P.C. O.I.C 1961-807.   

DIAND is requiring the services of a Contractor on an as and
when requested basis to carry out mechanical site preparation to
access older cut blocks in support of the reforestation plans on
the CMTA Lands.   

The objective in the mechanical site preparation is to create
appropriate microsites for planting.  This will include site
preparation treatments types to create plantable spots by
hectare for the artificial regeneration of Douglas-fir and
lodgepole pine seedlings for yearly spring planting:
"	Single Pass Disk Trenching;
"	Double Pass Disk Trenching
"	Excavator Mounding;
"	Brush Removal; 
"	Blade Scarification;
"	Piling; and
"	Windrowing.

Site Visit
N/A

Mandatory Requirements:
Mandatory Requirements Checklist

1.	Corporate Overview
The Bidder must provide a brief description of the following as
it relates to providing services
described in the Statement of work:
- Brief description of the Bidder's business organization;
- Bidder's qualifications to provide mechanical site preparation
services;
- Workforce availability;
- Citizen status of the company and each member of the workforce.

Required Supporting Information:
- Provide brief descriptions of the Bidder's company as per the
stated criteria.

2	Project References
The proposal must demonstrate that the Bidder has mechanical
site preparation experience as set out in the Statement of Work.
 

A minimum of two (2) references completed within the last five
(5) years must be provided to demonstrate the Bidder's
capability.

Each reference must include the following information: 
-	Client Organization
-	Client Contact Name
-	Client Title
-	Duration  (mm-yyyy to mm-yyyy)
-	Phone Number and/or Email
-	Brief Description 
	-	Outline experience in carrying out mechanical site preparation

Required Supporting Information:
-Proof of satisfactory mechanical site preparation experience
must be demonstrated.
-Each client reference must be supported by client contact
information.

3	Equipment Inventory for Mechanical Site Preparation
The Bidder must provide a list of equipment along with the
applicable manufacturer technical data/ specifications that will
be used in mechanical site preparation.  

The Bidder must demonstrate that this equipment can perform in a
safe capacity.

Required Supporting Information:
Provide an equipment list with the relevant manufacturer
technical information as per the stated criteria.

4	Safety Program
The proposal must also demonstrate that the Bidder has
implemented and maintains a safety program.  

Descriptions should be included for the following:
-	Adherence to Workers Compensation Act and regulations; and
-	Adherence to British Columbia Forest Safety Council SAFE
Companies standards.

Required Supporting Information:
Provide brief descriptions of the safety programs that the firm
has implemented and maintains as per the stated criteria.

5	First Aid
The Bidders must provide a list and a description of the
equipment and qualified personnel to provide first aid services
for forestry field crews for projects/assignments similar to
that described in the Statement of Work.

Required Supporting Information:
Provide a list and of first aid equipment and qualified
personnel.  Bidders must provide copy(s) of First Aid
Certificates.

6.	Project Supervisor/Manager
The Bidder must provide a qualified project supervisor/manager. 
The project supervisor/ manager must have the following
qualifications: 
-	A minimum of five (5) years experience in the management of
forestry based mechanical site preparation/timber harvesting
operations.

Required Supporting Information:
Demonstrate proof of five (5) years project management
experience in forestry based mechanical site preparation/ timber
harvesting operations.

7	Heavy Equipment Machine Operators
The Bidder must provide a list of qualified heavy equipment
machine operators.  Each of the machine operators must have the
following qualifications:
-	A minimum of two years experience with heavy equipment related
to forestry based mechanical site preparation/ timber harvesting
operations.

Required Supporting Information:
Provide a list of qualified heavy equipment machine operators
who each have a minimum of two years experience with heavy
equipment related to forestry based mechanical site preparation/
timber harvesting operations.

The evidence provided by the bidder may be verified by the
Crown. Failure by the bidder to provide the required evidence or
in the event that the evidence cannot be verified shall result
in the bidder being disqualified and no further consideration
will be given to the bidder.  If the Bidder submits references
in excess of the stated requirement above, only the references
up to the identified limit will be assessed.


PWGSC reserves the right to verify information for completeness
and accuracy and to confirm reference satisfaction with services
provided. In the event where the information cannot be verified
or the service found to be unsatisfactory shall result in the
proposal being considered non-responsive and no further
consideration will be given to the Bidder.

Period of Contract: 
The period for any resulting Contract shall be for a period of
one (1) year with two (2) options to extend the contract each
for an additional consecutive twelve (12) month period.

Option to Extend Contract:
The Contractor hereby grants Canada two (2) irrevocable options
to extend the term of the Contract each for an ADDITIONAL
CENSECUTIVE TWELVE (12) MONTH PERIOD, under the same terms and
conditions as contained in the Contract.  It is to be noted that
Canada is not obliged to exercise any of these two (2).  The
exercise of any option will be at Canada's sole direction, by
providing notification in writing through a formal Contract
Amendment to the contractor prior to the contract expiry date.


Standard terms and conditions for this procurement are
incorporated by reference into, and form part of, the RFP and
contract documents. The standard documents are issued by Public
Works and Government Services Canada and may be viewed at
http://sacc.pwgsc.gc.ca/sacc/index-e.jsp. Firms intending to
submit proposals on this project should obtain RFP documents
through the MERX services provider at http://www.merx.com. The
telephone number for MERX is 1-800-964-MERX (6379). Amendments,
when issued, will be available from the MERX service provider.
Firms that elect to base their bids on documents obtained from
other sources do so at their own risk and will be solely
responsible to inform the tender authority of their intention to
bid.



This PWGSC office provides procurement services to the public in
English.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.