Canadian High Arctic Research Station (CHARS), Facility Management Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

McRuer, Dan
Telephone No. - (204) 295-6634 
Fax No. - (204) 983-7796
Email: dan.mcruer@pwgsc-tpsgc.gc.ca


Cambridge Bay, Nunavut, Canadian High Arctic Research Station (CHARS), Facility Management Services

This procurement is subject to the following Comprehensive Land Claims Agreement: the Agreement between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada.

Construction of the Canadian High Arctic Research Station (CHARS) ca
mpus in Cambridge Bay, Nunavut, is nearing completion and will be the home of a new organization, Polar Knowledge Canada (POLAR). Canada has a 

requirement for a Service Provider to provide Facility Management and other services for the CHARS Campus to provide a bridge between the end of

 the construction and a long-term, yet-to-be-defined operational model.

The CHARS Campus will provide POLAR with a headquarters for their Departmental Corporation, an office area, various science laboratories for both POLAR and visiting scientists from around the world, field support storage and service locations and a multipurpose public space for community members from the Hamlet of Cambridge Bay.

The Service Provider is required to plan, operate, and maintain the campus using their own forces and sub-contracts so that POLAR can focus on its m

andate to deliver cutting-edge science and technology research in Canada's north, while ensuring the campus is maintained to appropriate standard, provides a healthy and safe working environment, and is in line with Treasury Board Policies.

The Service Provider will deliver a range of services including: building operation and maintenance, warranty-related services, grounds upkeep and landscaping, janitorial requirement, hoteling requirements, environmental management, coordination of utilities, security, inventory 

management, and minor repairs; as more fully described in the Statement 

of Work.

The duration of the contract will be until March 31, 2019, with a possibility of three options for six additional months each.


MANDATORY SITE VISIT 

It is mandatory that the Bidder or a representative of the Bidder visit 






the work site.


Arrangements have been made for the site visit to be held at Cambridge
Bay, Nunavut, on Wednesday, May 24 and Thursday, May 25, 2017. 
The site visit will begin at 2:30 PM MDT on May 24, and at 9:00 AM MDT on May 25. Meeting locations for both days will be announced by solicitation amendment prior tothe site visit.

Bidders must communicate with the Contracting Authority, Dan McRuer (email: dan.mcruer@pwgsc-tpsgc.gc.ca), no later than Friday, May 19, 2017, at 2:00 PM CDT, to confirm attendance and provide the name(s) of the person(s) who will attend. 

An agenda will be issuedby solicitation amendment prior to the site visit.

Bidders will be required to sign an attendance sheet for each day.

Bidders should confirm in their bid that they have attended the site visit. 

Bidders who do not attend the mandatory site visitor do not send a representativewill not be given an alternative appointment and their bi
d will be declared non-responsive.
 
Any clarifications or changes to the bid solicitation resulting from t
he sitevisit will be included as an amendment tothebid solicitation. 

The Bidders will need to provide and wear their own personal protective 




equipment (a hard hat, safety footwear, protective eye wear, and reflective vest) for onsite access.

THIS PROCUREMENT CONTAINS A SECURITYREQUIREMENT
For further instructions please consult Part 6, Article 1, Security Requirement and Part 7, Article 3, Security Requirement.

Bidders are responsible for obtaining copies of bid forms,
special instructions and amendments issued prior to bid closing,
from the Government of Canada web site, and are to ensure they
are addressed in the submitted bid. 

This procurement contains mandatory requirements. Failure to
comply may result in rejection of yourbid. 

Standard terms andconditions for this procurement are
incorporated by reference into, and form part of, the bid and
contract documents. The standard documents are issued by Public
Works and Government Services Canada and may be viewed at: 
https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisiti
on-clauses-and-conditions-manual/5/R .  

Firms intending to submit bids on this project should obtainbid
documents through the GETS service provider at
http://Buyandsell.gc.ca/tenders .  Firms that obtain bid
documentsfrom asourceother than the official site run the
risk of not receiving a complete package.

The Crown retains the right to negotiate with suppliers on any
procurement. "This PWGSC office provides procurement services to
the public in English." Sealed bids willbe received in English
or French at: Contracting Services, Public Works and Government
Services Canada, Room 100, 167Lombard Avenue, Winnipeg,
Manitoba, R3B 0T6.  

Closing Date: June 28, 2017, 14:00 h.CDT

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.