Software Solution for a Invoicing System

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Port services activity reporting and invoicing system for
Transport Canada

1. Background:

As part of the process to implement internal efficiency measures
at the Finance and Administration Branch (in line with the
Deficit Reduction Action Plan), Transport Canada Executive
Management Committee (TMX) members approved the centralization
of port services invoicing at the accounting office in Quebec
Region. 

Quebec Region uses a regional billing system, PHRS (Ports and
Harbours Reporting System), that was developed locally in 1996.
This system was developed with the programming languages in
existence at that time. Since then, it has been maintained and
updated only minimally. The various migrations to updated
versions of the Oracle database produced some operating
anomalies and affected the system's performance and stability.
Furthermore, the current system cannot support the entire
national volume, is not capable of handling taxes other than
those in effect in Quebec (e.g. the HST), and is not capable of
handling various rates for the same service.

2. Objective:

The objective of this project is therefore to acquire an
off-the-shelf software solution that can generate port service
reports and invoices, a solution that is modern, stable and
capable of handling all national activities and the various
types of tax. It must also have the potential to interface with
the Oracle financial system. 

The software solution must include the licensed software;
parameterization, configuring and integration services; training
of users and of the Transport Canada IT Authority;
documentation, and the user's guide and technical guide. 

The contractor must also provide support and maintenance
services for the licensed software.

3. Contract period:

(a)	The software solution must be received no later than 10
weeks after the contract award.
(b)	The software maintenance and support period is one year
after the acceptance of the Software solution.
(c)	The Contractor grants to Canada the irrevocable option to
extend the term of the Contract by up to 5 additional one-year
periods under the same terms and conditions.

4. Work location:

Most of the work can be undertaken at the contractor's
facilities, with the exception of onsite meetings, the
installation of the licensed software and the training sessions.

5. Other Information:

- There is no security requirement associated with this
requirement.
- The requirement is subject to the provisions of the World
Trade Organization Agreement on Government Procurement
(WTO-AGP), the North American Free Trade Agreement (NAFTA), the
Canada-Chile Free Trade Agreement (CCFTA), and the Agreement on
Internal Trade (AIT).

This PWGSC office provide procurement services in French and
English / Ce bureau de TPSGC fournit des services d'achat au
public dans les deux langues officielles.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.