G7 - GENERAL SERVICES AND EXHIBIT MATERIAL RENTAL

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

The Government of Canada will host the 2018 Charlevoix G7 Summit, to be held in the Province of Quebec June 8th & 9th, 2018. The Summit will generate public interest worldwide and will once again showcase Canada on the world stage. The Summit Management Office, part of Global Affairs Canada, will organise the event and requires the services of a General Services Contractor & Decorator to provide temporary furnishings and infrastructure to various sites across the region. 

The purpose is to contract with a company who will provide a broad range of services, including but not limited to, equipment and furniture rentals, modular wall systems, rental carpeting, logistics, event management services, graphic design and sign production in a comprehensive and cost effective manner. 

The intention is to contract with a company who can supply a wide range of quality inventory and a high level of service. The company will work in a unique environment and manage a compressed schedule for planning and implementation while maintaining the standards that are expected from the Government of Canada.

The contract will be in effect from the date of award until July 31st, 2018.
 
The national security exceptions provided for in the trade agreements have been invoked; therefore, this procurement is excluded from all of the obligations of all the trade agreements.

Bidders' Conference: A bidders' conference will be held at 234 Laurier Avenue West, Ottawa, On, K1P 6K6, on 19 January 2018. The conference will begin at 13:00 and should end at 16:00. Bidders should present themselves at the commissioner’s office downstairs. The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be answered. It is recommended that bidders who intend to submit a bid attend or send a representative. Any clarifications or changes to the bid solicitation resulting from the bidders' conference will be included as an amendment to the bid solicitation. Bidders who do not attend will not be precluded from submitting a bid.

Confirmation of attendance at the Bidders' conference: Bidders are requested to communicate with the Contracting Authority before the conference to confirm attendance. Bidders should provide, in writing, to the Contracting Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than 18 January 2018 at 10:00 AM. 

Confidentiality Agreement: Bidders must sign and provide the signed Annex "G" Confidentiality agreement as well as the names of the individuals who will be participating in the telephone conference by no later than January 18, 2018, 10:00 AM. Bidders participating in the Bidder’s conference must email the completed form and participant information to: serge.jean@tpsgc-pwgsc.gc.ca

Site Visit: There will be no site visit.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.