CSC RADIO INFRASTRUCTURE

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Motorola Solutions Canada Inc.
360 Albert Street
Suite 1720
Ottawa Ontario
Canada
K1R7X7
Nature of Requirements: 
CSC RADIO INFRASTRUCTURE UPGRADE PROGRAM

21120-124776/B
Anand, Ricky
Telephone No. - (819) 956-1075 
Fax No. - (819) 956-0636


Advance Contract Award Notice

1.	General
	An Advance Contract Award Notice (ACAN) is a public notice
indicating to the supplier 		community that a department or
agency intends to award a contract for goods, services or
		construction to a pre-identified supplier, thereby allowing
other suppliers to signal their 		interest in bidding, by
submitting a statement of capabilities. 

	If no supplier submits a statement of capabilities that meets
the requirements set out in 		this ACAN, on or before the
closing date stated in the ACAN, the contracting officer may
	then proceed with the award.

2.	Security Requirement For Canadian Supplier

2.1 	The Contractor must, at all times during the performance of
the Contract, hold a valid 		Designated Organization Screening
(DOS), issued by the Canadian Industrial Security 		Directorate
(CISD), Public Works and Government Services Canada (PWGSC). 

2.2 	The Contractor personnel requiring access to PROTECTED
information, assets or 		sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS, granted or 		approved by CISD/PWGSC.

2.3	The Contractor MUST NOT remove any PROTECTED information or
assets from the 		identified work site(s), and the Contractor
must ensure that its personnel are made aware 		of and comply
with this restriction.

2.4 	The Contractor must comply with the provisions of the:

 (a)	Security Requirements Check List and security guide 
 
 (b) 	Industrial Security Manual (Latest Edition).

3.	Requirement
	Correctional Services Canada (CSC) has a requirement to upgrade
its Motorola Radio 		Communication legacy system installed at
its various institutions/sites throughout 			Canada.  The
objective of this program is to upgrade the legacy radio system
to Advance 		Encryption Standard (AES).
	Due to the software/hardware integration with existing Motorola
radio infrastructure at 		CSC facilities, and the national
requirement for the delivery of these specialized services,
		PWGSC intends to issue a contract to Motorola Solutions Canada
Inc, the Original 		Equipment Manufacturer (OEM).  This is to
ensure that the current functionality and 		features of the
radio communications system are maintained/enhanced, while the
overall 		legacy radio system is upgraded to the AES. 

	Currently, the legacy Motorola base-station system is supported
by the APCO-25 digital 		radio standard Common Air Interface
(CAI) and operates in clear and unencrypted mode.  	A reliable
and encrypted radio communications system throughout each CSC
institution 		and its immediate surroundings is required to
further enhance the safety and security of 		both staff and
inmates.

	The Contractor will be required to provide the Engineering and
Project Management 		Services including training to carry out
the following work on "as and when" requested 		basis during the
contract period:

3.1	Conduct audits of CSC institutions/sites radio equipment and
infrastructure and submit 		Site Audit Reports providing details
as to which equipment needs to be 				replaced/upgraded to AES
in order to meet CSC's requirement on a site by site basis. 

3.2	Upgrade Motorola firmware/hardware of remote digital line
controllers and interface 		units, base transceivers, and
console units.  Provide upgraded AES radio system while
		ensuring minimum downtime and conduct system acceptance
testing.

3.3	Provide French Graphical User Interface (GUI) on the main
consoles that must be able to 		communicate with other Motorola
end-user devices such as radios and terminals.

3.4	Provide Manuals, As-built drawings and pertinent
documentation for all equipment 		upgrades in both official
languages, as necessary.

3.5	Provide MCC Console Operator "Train the
Trainer"/Administrator training and training 		material to CSC
personnel for the new functionality of equipment in both
official 			languages, as necessary.

3.6	Provide MCC Dispatch Console Maintenance training and
training material to CSC 		personnel for the new functionality
of equipment in both official languages, as necessary.

3.7	Provide Customer Programming Software (CPS) and Key Variable
Loader (KVS) 			training and training material to CSC personnel
for the new functionality of equipment in 		both official
languages, as necessary.

3.8	Provide disposal services for the uninstalled equipment,
ancillaries, cables and conduits 		etc. as applicable, in
accordance with government's disposal guidelines.

4.	Criteria for assessment of the Statement of Capabilities
	Any interested supplier must demonstrate and substantiate by
way of a statement of 		capabilities that has the following
mandatory capabilities:

4.1	It has the technical knowledge and applied expertise of
Motorola's proprietary equipment 		that will be used to upgrade
AES radio infrastructure at CSC sites;  

4.2	It is authorized by Motorola to further develop and upgrade
Motorola's proprietary radio 		infrastructures that were
originally installed at CSC sites by Motorola;

4.3	It is authorized by Motorola to upgrade proprietary firmware
such that the legacy 			components are compatible with the new
components that will be installed to achieve 		AES;

4.4	It is capable of delivering a complete solution from
definition to implementation phase to 		final delivery stage
with minimal disruption and downtime;  

4.5	It has the technical expertise and manpower to visit CSC
sites from coast to coast to 		define and deliver the solutions
on "as and when requested basis";  

4.6	It has following capabilities:

	·	System Design and Development 
	·	On-Site System Installation experience including the
requirements relating to 			conduit, space, power, power wiring
and cabling 
	·	System Testing and Quality Assurance
	·	System Maintenance and Support
	·	Training personnel on Motorola's radio infrastructure

4.7	It is financially capable to undertake and deliver this
program.

4.8	It is capable of delivering all aspects of the requirements
listed under Para 3 of this 		document; 

4.9	It has carried out similar work in the recent* past for its
other customers, whereby it has 		successfully installed
Motorola's proprietary equipment and delivered fully upgraded
and 		operational AES radio infrastructure.

	Note: Recent is defined as in the last five years.

5.	Trade agreements and/or other obligations
	This procurement is excluded from the following Trade
Agreements:
	NAFTA:  The services required are related to FSC 5820 - GSIN
JI5820C, which are 		excluded in accordance with North American
Free Trade Agreement (NAFTA) Annex 		1001.1b-2, Section B, Item
J;

	WTO-AGP:  The services required are excluded in accordance with
the World Trade 		Organization - Agreement on Government
Procurement (WTO-AGP) Appendix 1, 		General Notes 1(c);

	CLCA:  The Comprehensive Land Claims Agreements (CLCA) do not
apply because the 		delivery points do not fall within the
geographic areas covered by the CLCAs. 

	This procurement is subject to the Agreement on Internal Trade
(AIT):

	The Agreement on Internal Trade applies to this procurement. 
The limited tendering 		strategy is in accordance with Article
506.12. (a) as there is only one supplier who is able 		to meet
the requirements of the procurement.  Specifically, in order to
ensure 			compatibility with existing installed radio
infrastructure, the services can be supplied by 		only a
particular supplier due to the Exclusive Rights of the supplier.

6.	Government Contracts Regulations Exception and Limited
Tendering Reason
	Canada intends to award this contract to Motorola Solutions
Canada Ltd as it has been 		identified as a Sole-source vendor
that can provide the services required.  
	Motorola Solutions Canada Ltd. is the Original Equipment
Manufacturer (OEM) and has 		the intellectual property rights
for the software, firmware and the legacy equipment that is
	currently in service at CSC.  
	This meets the requirements for sole source procurement in
accordance with GCR, part 1, 	article 6(d), where only one
person/company is capable of performing the contract.

7.	Ownership of Intellectual Property
	There will not be any intellectual property (IP) developed
under this contract.  Motorola 		holds the IP rights for its
equipment, software and firmware and the IP rights will reside
		with Motorola.

8.	Period of performance of the proposed contract 
	The contract period will be from the contract award date to 31
July 2015 and will have 		two option periods of one year each as
per following:
	
	Option Period 1: 1 August 2015 to 31 July 2016
	Option Period 2: 1 August 2016 to 31 July 2017

9.	A cost estimate of the proposed contract
	Total cost of this contract is estimated at $11,158,750.00 CDN,
HST Included.

10.	Name and address of the proposed contractor
	
	Motorola Solutions Canada Ltd.
	360 Albert Street
	Suite 1720
	Ottawa, Ontario
	K1R 7X7
	Canada

11.	Suppliers' right to submit a statement of capabilities
	Suppliers who consider themselves fully qualified and available
to provide the services 		and/or goods described herein, may
submit a statement of capabilities in writing to the 		contact
person identified in this notice on or before the closing date
of this notice. The 		statement of capabilities must clearly
demonstrate how the supplier meets the advertised 		requirements.

12.	Closing date for a submission of a statement of capabilities
	The closing date for a submission of a statement of
capabilities is on the covering page of 	this notice.

13.	Inquiries and submission of statements of capabilities
	Please submit statements of capabilities or inquiries to:

	Mr. Ricky Anand
	Public Works and Government Services Canada
	Acquisitions Branch
	Electronics, Munitions and Tactical Systems Procurement
Directorate 
	Defence Communications Division (QD)
	11 Laurier Street
	Place du Portage, Phase III, 8C2
	Gatineau, Quebec, Canada K1A 0S5

	Telephone: 	(819) 956-1075
	Facsimile: 	(819) 956-0636
	E-mail: 	Ricky.Anand@tpsgc-pwgsc.gc.ca	
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.