Community Residential Facility - Saskatoon

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Meewasinota Community Residence Facility Ltd.
265 Ave B S
Saskatoon Saskatchewan
Canada
S7M1M3
Nature of Requirements: 
Community Residential Facility - Saskatoon

21551-125137/A
Mack, Wayne
Telephone No. - (306) 975-4004 (    )
Fax No. - (306) 975-5397

To provide a Community Residential Facility (CRF) in Saskatoon,
SK  for Correctional Services Canada, Saskatoon Area Parole
Office, Saskatoon, Saskatchewan, as detailed under Annex "A",
Statement of Work attached to the Request for Proposal document,
during the period of the Contract from 01 August 2012 to 31 July
2015. The CRF will house offenders under federal jurisdiction
who have been released to the community on Unescorted Temporary
Absences, Work Release, Day Parole, Full Parole, Statutory
Release, Statutory Release with Residency and those subject to
Long Term Supervision Orders.  The CRFs provide accommodation,
twenty four hour supervision and general support,  and
assistance in reintegrating the offender into the community.
These facilities may also have an enhanced programming component
to the services they provide.CRFs are a bridge to the community
and exist to promote the successful re-integration of offenders
into the community, while maintaining an acceptable level of
risk suited to each individual.  A CRF contributes to the
management of that risk by providing  suitable accommodation,
monitoring and intervention, and contributing to social and
economic support that assists conditionally released individuals
to become law-abiding citizens. There is a security requirement.

Sole source Justification: 
1)  Meewasinota is the only available facility is Saskatoon that
accomodates male and female offenders

This requirement is for a Community Residential Facility (CRF)
in Saskatoon that accomodates male and female offenders. Year to
date CSC has on average 23 federal offenders in a CRF in
Saskatoon at any given time.  There are only 2 CRFs in
Saskatoon: The Salvation Army and Meewasinota. The Salvation
Army only accepts male offenders and CSC already have a contract
with them and they are presently operating at 1/3 capacity. They
have a limited capacity of 15 beds. The physical structure of
their building would make it difficult to physically separate
the two genders.  In CSC's discussions with them, they do not
have the current desire to make the changes required to
accommodate women offenders.

CSC used to have a CRF contract with Elizabeth Fry but the
management of the CTR (Community Training Residence), which was
operated by Elizabeth Fry, was being taken over by the
Provincial Government.  As such, the contract with Elizabeth Fry
was no longer valid as they no longer had a facility to provide
the services required.

Meewasinota is the only facility available in Saskatoon that
accepts both federal male and female offenders and is the only
facility with sufficient capacity available to meet the average
demand. They have 24 beds for men which could increase to 32 if
required and  8 beds for women which could increase to 11 if
required.  They offer a physical space for programming which the
other facilities do not. CSC also contracts with Meewasinota for
the services of a Reporting Center.  This service is possible
because of the CRF structure.  Meewasinota also has an
Aboriginal Room which can be accessed for specific Aboriginal
programming purposes.

2) A number of CRFs in the city are required. It is not
sufficient to only have one contract in Saskatoon.

a) Demand exceeds supply.

The Correctional Service Canada recently conducted A Review of
Community-based Residential Facilities in Canada  and "it was
thought that there would be an increasing demand for
accommodation services that cater to offenders serving life
sentences, sex offenders, substance abusers, and those subject
to Long-Term supervision Orders (LTSOs)."  To ensure mechanisms
are in place with respect to these demands, CSC must contract
with an agency/organization who already has the infrastructure
and operation in place." The "demand" for CRF usage is a fluid
number and could exceed the bed capacity in the city.

b) the availability of two or more CRF's provide options
regarding the management of offenders; thereby, addressing
public safety needs. At times, there could be incompatible
issues which would dictate the location of the offender's
residence. For example, two offenders may not be able to coexist
in the same facility. With both of the offenders having a
condition to reside in a CRF and without another CRF option, one
of those offenders would need to move to a different city (and
hopefully the CBRF in that city would accept them). Another
example, an offender may need a substance abuse program which
one CRF may offer, but another CRF does not.

3) Lack of interest and sources for providing this service due
to strict CSC conditions imposed. Presently, there are no
facilities in the process of becoming approved service providers
in Saskatoon.

Ensuring CRFs meet CSC standards is time consuming and not very
many agencies/organizations are willing to contract with CSC
given the bureaucratic requirements regarding CSC standards.
"CRFs are governed by a set of minimum standards that have been
established by the CSC.  These standards have been created to
promote consistency of operation across the country, and to
ensure that critical security features, staffing, intake
procedures, and support systems are in place at each facility. 
CRFs are audited against these standards at least once every
three years. (…as CSC standards generally exceed any local or
municipal by-laws in place for residential facilities offering
services to the general public, it can be quite challenging to
contract with existing agencies that-despite the fact that they
may offer excellent service in the community at large - have a
difficult time being fully compliant with CSC expectations)"
[Review of Community-based Residential Facilities in Canada].
Stating that, the number of existing agencies able to meet these
expectations is low.



4) importance of continuity of CRF service provider

There is an increasing demand for accommodation services that
cater to offenders serving life sentences, sex offenders,
substance abusers, and those subject to Long-Term supervision
Orders (LTSOs). The CRF must now deal with the specific
requirements of LTSO's.  CSC has identified/developed these
skills and to ensure the appropriate management of the released
offenders, CSC needs to share this knowledge with CRF's.  This
"sharing" develops over time and is imperative to meeting public
safety. The Saskatoon Parole Office has contracted with the
Meewasinota CRF since, approximately 1999-2000. Since the
beginning of this fiscal year, this CRF has also provided
services consistent with a Reporting Center.


Proposed Contractor Name/Address:
Meewasinota Community Residence Facility Ltd
265 Avenue B South
Saskatoon, SK
S7M 1M3


GCR Exemption:
d) only one supplier (person or firm) is capable of performing
the contract. 

Total Cost for 3 years: $3,476,970.37 GST included
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

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agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
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ACAN, then the contracting authority will proceed to a full
tendering process.

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to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
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procurement.

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