Robotic Total Station - Calgary, AB

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Spatial Technolohies Partnership Group
#2, 21 Highfield Circle SE
Calgary Alberta
Canada
T2G5N6
Nature of Requirements: 
Robotic Total Station - Calgary, AB

E0209-130485/A
Mack, Wayne
Telephone No. - (306) 975-4004 (    )
Fax No. - (306) 975-5397


To supply a Leica TS12P-3second-400R Robotic Total Station with
various Leica accessories and components including but not
limited to the following: keyboards, batteries, chargers, height
meters, cables, telescopic poles, connectors and SmartWorx Viva
software, for Public Works and Government Services Canada
(PWGSC) Heritage Conservation Network (HCN), Calgary, AB.
Delivery is desirable by 31 July 2012.

Sole Source Justification:
The PWGSC Heritage Conservation Network (Calgary, Winnipeg, and
Ottawa) all use Leica survey instruments (6 Leica Total
Stations). Nationally and in the Calgary Office PWGSC have made
a huge investment in Leica. All staff currently are trained on
using Leica software and instruments, so it would not be cost
effective to retrain staff on different  instruments. There will
be no learning curve, so no loss of production and less chance
to introduce error in to the measurements. Employees from all
offices work on projects in other regions, so we must have
consistent equipment and software.

Other instruments' software and accessories are not compatible
with the existing equipment. In a survey system there are
numerous components and accessories that are not compatible with
other manufacturers. These include prisms, batteries, cables and
software. Because we are currently using Leica systems, all
accessories and software are consistent throughout the network
and are interchangeable allowing for seamless operation.

PWGSC would not be able to use its current equipment with that
of another manufacturer. PWGSC would have to spend thousands of
dollars to retrain staff and purchase new accessories and
software. If one office within the Network were out of sync with
the other offices PWGSC would not be able to carry out its
National Network mandate of transferability of staff across the
network. The Leica replacement equipment is available through
Spatial Technologies, the only authorized Leica distributor and
service provider for Calgary.

GCR Exemption:
d) only one supplier (person or firm) is capable of performing
the contract. 

NAFTA Limited Tendering Reason:

(b)where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists;

(d) for additional deliveries by the original supplier that are
intended either as replacement parts or continuing services for
existing supplies, services or installations, or as the
extension of existing supplies, services or installations, where
a change of supplier would compel the entity to procure
equipment or services not meeting requirements of
interchangeability with already existing equipment or services,
including software to the extent that the initial procurement of
the software was covered by this Chapter.

AIT Article 506:
12) to ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licences, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative;


Total Estimated Cost: $34,000.00 GST extra

Delivery Date: 31/08/2012

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.