RENTAL OF EDUCATION FACILITY

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Georgian College of Applied Arts & Technology
Georgian College
One Georgian Drive
Barrie Ontario
Canada
L4M3X9
Nature of Requirements: 

 


RENTAL OF EDUCATION FACILITY
 
The Department of National Defence, Canadian Forces Support
Training Group (CFSTG) has a requirement for the rental of
education cooking labs (kitchens) for 62 days from 25 June 2012
to 25 August 2012. The facility is required to conduct Cook
Qualifications Level 3 Land Reserve Pilot Course, for 24
Canadian Forces Reservists (students). The facility requirements
and services required are outlined below.
 Minimum Essential Requirements
Any interested supplier must demonstrate by way of a statement
of capabilities that it meets the following requirements:
1. Location:    The facility must be located within 30
kilometers of CFB Borden, Borden, Ontario.
2.  Provision of: 
a)  Dedicated use of 2 cooking labs (kitchens) with individual
workstations for 24 students from 1500 hours to 2400 hours
Monday to Friday and half days on Saturday for a total of 49.5
days, including the use of small wares, exclusive use of 1 walk
in refrigerator, 1 walk in freezer and a caged storage unit, and
all gas, utilities, chemicals, cleaning supplies and personal
protective equipment as required; 
b)  A receiving area in close proximity to the cooking labs for
delivery of DND provided rations from 0800 hours to 1600 hours;
c)  3 classrooms ( 2 will be used for theory instruction, 12
students per classroom and 1 for office use for up to 11
instructors), as close to the cooking labs as possible,
audio/video equipped with computer podium and power point;
d)  Access to Internet; 
e)  Change rooms with showers and 30 lockers located as close to
the cooking labs as possible;
f)  4  parking spaces and passes if required; and 
g)  Hot dinner buffet for 30 students/instructors 5 days per
week at 1950 hours for a total of 45 days. 
Trade Agreements
This procurement is subject to the Agreement on Internal Trade,
and the North American Free Trade Agreement.
Justification for the Pre-Identified Supplier
Students and instructors will be quartered at CFB Borden,
Borden, Ontario and will be transported on a daily basis to and
from the educational facility.  It is essential that the
facility be located within 30 kilometers of the Base to keep
transportation time and cost to a minimum. In addition, this is
a pilot course requiring increased on-site administrative
oversight which will be provided by instructional subject matter
expertise resident at CFB Borden. 
The proposed contractor, Georgian College, Georgian Conference
Services, Barrie, Ontario is the only source within 30
kilometers of CFB Borden that can provide the required
facilities and services.


Applicable Exceptions/Exclusions
The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6 (d) - only
one person is capable of performing the work"
The following limited tendering reasons are invoked under the
section of the trade agreements specified.:
Agreement on  Internal Trade - Article 506.12 (b) - "where there
is an absence of competition for technical reasons and the goods
or services can be supplied by a particular supplier and on
alternative or substitute exists."
North American Free Trade Agreement - Article 1016,  2 (b)
-"where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists.
Estimated Value
The estimated value of the contract is $120,000.00 to
$135,000.00 HSTI.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.