Email Transformation Initiative

Trade Agreement: NONE
Tendering Procedures: 
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
INDUSTRY ENGAGEMENT DAY NOTICE FOR THE 
EMAIL TRANSFORMATION INITIATIVE

The Government of Canada established Shared Services Canada on
August 4, 2011 with the mandate to obtain better value from the
management and operation of information technology (IT)
infrastructure (i.e. email, data centres and telecommunications)
across the Government of Canada. A key element of the Government
of Canada IT infrastructure is electronic mail, or email, due to
its importance as a communication medium in the Government of
Canada. Shared Services Canada provides infrastructure services
to 43 Government of Canada departments and agencies, which
operate separate and distinct email systems that use different
email technologies and are managed by separate support
organizations. Consolidation of these email systems will enable
Canada to reduce the cost and complexity of the current systems
while increasing efficiency. 

On June 12, 2012, Canada will host a half-day information
session in the National Capital Region to present the current
state of the email systems that serve the 43 Government of
Canada departments and agencies, and its "Email Transformation
Initiative", which is Shared Services Canada's plan for
consolidating these email systems. This "Industry Engagement
Day" session is open to interested suppliers and associations
from the IT industry. All media inquiries related to the Email
Transformation Initiative should be directed to the Media
Relations Office at (613) 947-6276. The purpose of the session
is for Canada to engage industry in a discussion on the scope,
procurement strategy and key requirements of the Email
Transformation Initiative. Canada will present information on
these topics and elicit feedback from industry to help shape the
Email Transformation Initiative's strategy going forward. The
details herein are intended to help prepare industry for
upcoming engagement events regarding the Email Transformation
Initiative.


INDUSTRY ENGAGEMENT

The Industry Engagement is the first phase of the Email
Transformation Initiative's procurement process, which has 5
milestone events.The following are the anticipated dates for the
five milestones:

Industry Engagement Day Session			June 12, 2012
Industry Engagement One-on-One Meetings		June 13, 2012 -June 15,
2012
RFI Posting						June 22, 2012*
RFI Industry Workshop Sessions			July 4, 2012* and July 5, 2012*
RFI Close						July 18, 2012*
RFI One-on-One Meetings				July 27, 2012* to July 31, 2012*

*These are proposed dates, and are subject to change.


REGISTRATION FOR INDUSTRY ENGAGEMENT DAY AND ONE-ON-ONE MEETINGS

Canada invites potential bidders that are interested in the
Email Transformation Initiative and any resulting procurement,
including any industry associations representing a market
segment affected by this initiative, to the Industry Engagement
Day session and Industry Engagement One-on-One meetings.

Industry Engagement Day

Interested participants must register their representatives by
completing the "Industry Engagement Day Registration Form" in
Annex B and sending an email to
ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no later than
4:00 p.m. EDT on June 8, 2012. 

Due to space considerations for the Industry Engagement Day
presentation room (address provided below), each participant may
only register up to 2 representatives from its
company/association. Participants must identify themselves by
their legal corporate name, corporate address and email address,
and area of expertise, and provide the name(s) of their
representative(s) attending. By providing the above information,
each respective party acknowledges and consents to the release
of this information to the public which may include any
resulting recordings such as, but not limited to,
video-conferencing. Canada will be facilitating video-conference
connections for Industry Engagement Day at the locations
identified in Annex E. There will be no teleconference
connections provided for Industry Engagement Day. Industry
representatives unable to participate on location may wish to
register to attend via video-conference. Please indicate on the
registration form whether your representative(s) will attend the
Industry Engagement Day session on location or at one of the
video-conference locations in Annex E. If sending two
representatives, they can attend at different locations.  More
details are provided in the registration form in Annex B.
Representatives will need to bring identification that includes
a picture of themselves (i.e. photo ID, such as a driver's
license), when they arrive for sign-in at the Industry
Engagement Day presentation room or at one of the
video-conference locations.

Government Officials:
Any public servants wishing to attend the Industry Engagement
Day session must register by completing the "Industry Engagement
Day Registration Form for Public Servants" in Annex C and
sending an email to
ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no later than
4:00 p.m. EDT on June 8, 2012.  Priority will be given to
industry registrations and, subject to any remaining
space/capacity availability, public servants that register will
be confirmed once all registrations have been finalized.

Logistic Information

Date: 			June 12, 2012
Time:			12:15 p.m. EDT for industry sign-in
			1:30 p.m. EDT for start of session	
Location: 		Outaouais Room, Conference Centre, Place du Portage
- Phase IV, 
			Level 0, 140 Promenade du Portage, Gatineau, Québec

Security: 		Presentations will be unclassified. There are no
security barriers (a security 			pass is 	not required) to enter
the room. However, security escorts will be 				required for
those participating via a video-conference location.

Point of Contact: 	Michelle Beaton
			Public Works and Government Services Canada
			Information Technology Shared Services Procurement Directorate
			E-Mail: ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca 

One-on-One Meetings

Suppliers/associations interested in participating in the
Industry Engagement One-on-One meetings must register their
representatives by completing the "Industry Engagement
One-on-One Meeting Registration Form" in Annex D and sending an
email to ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no
later than 4:00 p.m. EDT on June 8, 2012. Applicants should be
aware that Canada will publish on MERX, the list of suppliers
and associations that participated in these one-on-one meetings.
Applicants are requested to indicate the general
purpose/objective of their meeting request on this registration
form. Only registrations from participants that had a
representative attend the Industry Engagement Day session will
be accepted.

All one-on-one meetings will be held in the National Capital
Region. In response to time commitment concerns specified by
suppliers/associations in their registration, and depending on
the number of requests, Canada will make an effort to schedule
one-on-one meetings for participants traveling from outside of
the National Capital Region as soon as possible after the
Industry Engagement Day session, i.e. on June 13, 2012.
Locations and times for one-on-one meetings will be provided to
the respective participants as part of Canada's confirmation of
the date and time for each of the one-on-one meetings.


NATIONAL SECURITY EXCEPTION 

The procurement related to this initiative is subject to
National Security Exception and is, therefore, excluded from all
of the obligations of the trade agreements.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.