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Email Transformation Initiative

Solicitation number 2B0KB-123327/A

Publication date

Closing date and time 2012/07/31 14:00 EDT

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: 
    Attachment: YES (MERX) Electronic
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    The Government of Canada established Shared Services Canada on
    August 4, 2011 with the mandate to obtain better value from the
    management and operation of information technology (IT)
    infrastructure (i.e. email, data centres and telecommunications)
    across the Government of Canada. A key element of the Government
    of Canada IT infrastructure is electronic mail, or email, due to
    its importance as a communication medium in the Government of
    Canada. Shared Services Canada provides infrastructure services
    to 43 Government of Canada departments and agencies, which
    operate separate and distinct email systems that use different
    email technologies and are managed by separate support
    organizations. Consolidation of these email systems will enable
    Canada to reduce the cost and complexity of the current systems
    while increasing efficiency. 
    On June 12, 2012, Canada will host a half-day information
    session in the National Capital Region to present the current
    state of the email systems that serve the 43 Government of
    Canada departments and agencies, and its "Email Transformation
    Initiative", which is Shared Services Canada's plan for
    consolidating these email systems. This "Industry Engagement
    Day" session is open to interested suppliers and associations
    from the IT industry. All media inquiries related to the Email
    Transformation Initiative should be directed to the Media
    Relations Office at (613) 947-6276. The purpose of the session
    is for Canada to engage industry in a discussion on the scope,
    procurement strategy and key requirements of the Email
    Transformation Initiative. Canada will present information on
    these topics and elicit feedback from industry to help shape the
    Email Transformation Initiative's strategy going forward. The
    details herein are intended to help prepare industry for
    upcoming engagement events regarding the Email Transformation
    The Industry Engagement is the first phase of the Email
    Transformation Initiative's procurement process, which has 5
    milestone events.The following are the anticipated dates for the
    five milestones:
    Industry Engagement Day Session			June 12, 2012
    Industry Engagement One-on-One Meetings		June 13, 2012 -June 15,
    RFI Posting						June 22, 2012*
    RFI Industry Workshop Sessions			July 4, 2012* and July 5, 2012*
    RFI Close						July 18, 2012*
    RFI One-on-One Meetings				July 27, 2012* to July 31, 2012*
    *These are proposed dates, and are subject to change.
    Canada invites potential bidders that are interested in the
    Email Transformation Initiative and any resulting procurement,
    including any industry associations representing a market
    segment affected by this initiative, to the Industry Engagement
    Day session and Industry Engagement One-on-One meetings.
    Industry Engagement Day
    Interested participants must register their representatives by
    completing the "Industry Engagement Day Registration Form" in
    Annex B and sending an email to no later than
    4:00 p.m. EDT on June 8, 2012. 
    Due to space considerations for the Industry Engagement Day
    presentation room (address provided below), each participant may
    only register up to 2 representatives from its
    company/association. Participants must identify themselves by
    their legal corporate name, corporate address and email address,
    and area of expertise, and provide the name(s) of their
    representative(s) attending. By providing the above information,
    each respective party acknowledges and consents to the release
    of this information to the public which may include any
    resulting recordings such as, but not limited to,
    video-conferencing. Canada will be facilitating video-conference
    connections for Industry Engagement Day at the locations
    identified in Annex E. There will be no teleconference
    connections provided for Industry Engagement Day. Industry
    representatives unable to participate on location may wish to
    register to attend via video-conference. Please indicate on the
    registration form whether your representative(s) will attend the
    Industry Engagement Day session on location or at one of the
    video-conference locations in Annex E. If sending two
    representatives, they can attend at different locations.  More
    details are provided in the registration form in Annex B.
    Representatives will need to bring identification that includes
    a picture of themselves (i.e. photo ID, such as a driver's
    license), when they arrive for sign-in at the Industry
    Engagement Day presentation room or at one of the
    video-conference locations.
    Government Officials:
    Any public servants wishing to attend the Industry Engagement
    Day session must register by completing the "Industry Engagement
    Day Registration Form for Public Servants" in Annex C and
    sending an email to no later than
    4:00 p.m. EDT on June 8, 2012.  Priority will be given to
    industry registrations and, subject to any remaining
    space/capacity availability, public servants that register will
    be confirmed once all registrations have been finalized.
    Logistic Information
    Date: 			June 12, 2012
    Time:			12:15 p.m. EDT for industry sign-in
    			1:30 p.m. EDT for start of session	
    Location: 		Outaouais Room, Conference Centre, Place du Portage
    - Phase IV, 
    			Level 0, 140 Promenade du Portage, Gatineau, Québec
    Security: 		Presentations will be unclassified. There are no
    security barriers (a security 			pass is 	not required) to enter
    the room. However, security escorts will be 				required for
    those participating via a video-conference location.
    Point of Contact: 	Michelle Beaton
    			Public Works and Government Services Canada
    			Information Technology Shared Services Procurement Directorate
    One-on-One Meetings
    Suppliers/associations interested in participating in the
    Industry Engagement One-on-One meetings must register their
    representatives by completing the "Industry Engagement
    One-on-One Meeting Registration Form" in Annex D and sending an
    email to no
    later than 4:00 p.m. EDT on June 8, 2012. Applicants should be
    aware that Canada will publish on MERX, the list of suppliers
    and associations that participated in these one-on-one meetings.
    Applicants are requested to indicate the general
    purpose/objective of their meeting request on this registration
    form. Only registrations from participants that had a
    representative attend the Industry Engagement Day session will
    be accepted.
    All one-on-one meetings will be held in the National Capital
    Region. In response to time commitment concerns specified by
    suppliers/associations in their registration, and depending on
    the number of requests, Canada will make an effort to schedule
    one-on-one meetings for participants traveling from outside of
    the National Capital Region as soon as possible after the
    Industry Engagement Day session, i.e. on June 13, 2012.
    Locations and times for one-on-one meetings will be provided to
    the respective participants as part of Canada's confirmation of
    the date and time for each of the one-on-one meetings.
    The procurement related to this initiative is subject to
    National Security Exception and is, therefore, excluded from all
    of the obligations of the trade agreements.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Beaton, Michelle
    (819) 956-5847 ( )
    (819) 956-3703
    5C2, Place du Portage, Phase III
    11 Laurier Street
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Shared Services Canada
    90 Metcalfe Street
    Ottawa, Ontario, K0A 0C3
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    British Columbia
    New Brunswick
    Newfoundland and Labrador
    Nova Scotia
    Northwest Territories
    Nunavut Territory
    Ontario (except NCR)
    Prince Edward Island
    Quebec (except NCR)
    National Capital Region (NCR)
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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