Imaging Hardware NMSO

Trade Agreement: NONE
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

EZ107-120003/A
Dobson, Krista
Telephone No. - (604) 775-7088 (    )
Fax No. - (604) 775-7526


Request for Information (RFI) 

IMAGING HARDWARE (NMSO)

This is a Request For Information to seek feedback from
Manufacturers, Resellers, Industry Associations and other
stakeholders on a DRAFT Request for Standing Offers (RFSO) which
describes Canada's requirements which will lead to the
establishment of multiple National Master Standing Offers
(NMSOs) for the supply, configuration, delivery, installation
and servicing of Imaging Hardware (excluding single or primary
function facsimiles, document scanners and wide format imaging
equipment for graphics and engineering applications) including
accessories and supplies on an "as and when requested" basis to
locations throughout Canada

1.	INTRODUCTION 

1.1	The Government of Canada (GoC) spends approximately $65
million a year on network office printers, photocopiers and
multifunction devices and related services and supplies.

1.2	As a dedicated commodity cell, the Imaging Product
Management Group (IPMG) has the responsibility for establishing
consolidated purchasing instruments for the purchase and lease
of imaging products for use by departments of the Government of
Canada.

1.3	The IPMG has established and currently manages the
procurement tools for the acquisition of office printers and
photocopiers by means of two separate National Master Standing
Offers.  The current standing offer numbers are:

EZ107-060001 -Purchase of Desktop and Network Printers including
Accessories, Supplies and Services- 

EZ107-070001 - Lease of Photocopiers and Multifunction Devices
(MFDs)

1.4	Over the past few years, industry and the departments of the
GoC have been proactively moving towards taking a more
comprehensive view of each organizations' print environment. Not
only has the printing and copying hardware begun converging -
into variations of the multifunction device - but there has been
some convergence in the method of acquisition.  While
historically in the GoC, printers were purchased and
photocopiers leased, these fleets are merging and are being
sourced in different ways.  It is in response to these trends
and ongoing stakeholder feedback that the IPMG has drafted an
RFSO for the procurement of Imaging Hardware in such a way that
the two separate NMSOs are converged into a single vehicle.   

2.	PURPOSE OF THIS RFI

2.1	This Request for Information is a request for manufacturers,
resellers, and other stakeholders, to provide the IPMG with
feedback on the draft RFSO document for Imaging Hardware.  

2.2	This RFI is issued for the purpose of:

2.2.1	Obtaining feedback from stakeholders concerning the draft
RFSO in its entirety.

2.2.2	Alerting industry to possible future procurement actions
for the supply and delivery of Imaging Hardware and the
provision of associated services.


2.3	The information gathered from this RFI will be used to:
	
	2.3.1	Obtain a better understanding of Industry's ability to
provide the proposed goods and 			services in accordance with
the RFSO as it is drafted
	2.3.2	Obtain an understanding of the potential challenges and
impacts that the currently drafted 		RFSO may present.

2.4	It is not incumbent on Canada to select any of the solutions
identified in any response. Canada shall not be liable under any
circumstances to any supplier who has prepared a response to
this RFI.


3.	NATURE OF REQUEST FOR INFORMATION

3.1	This document is a Request For Information as opposed to a
Request For Proposal. This is not a bid solicitation. This RFI
and the DRAFT RFSO document and any responses received hereto in
no way constitute a commitment or obligation on the part of
Canada to enter into Contract(s) with one or more parties to
provide the services described herein.  This RFI will not result
either in the creation of a procurement source list, although
Respondents are requested to indicate, either by way of their
response to this RFI, or by contacting the IPMG at anytime,
whether they are interested in further correspondence and in any
consultation that may evolve related to future imaging
procurement instruments. (e.g review of draft RFSO,
specifications etc.)  Any potential supplier responding, or not
responding, to this RFI will not be precluded from participating
in any future consultation or procurement. This RFI is simply
intended to solicit feedback from industry with respect to the
matters described in this RFI.  


4.	RECEIVING A COPY OF THE DRAFT RFSO

4.1	To receive a copy of the DRAFT RFSO, potential respondents
should contact the Imaging Product Management Group at:

E-mail:  	PacOequi@pwgsc-tpsgc.gc.ca 
Telephone:  	604-775-7088
Facsimile: 	604-775-7526


5.	RESPONSE COSTS

5.1	Canada will not reimburse any respondent for expenses
incurred in responding to this RFI.


6. 	TREATMENT OF RESPONSES

6.1	Use of Responses: Respondents are reminded that this is a
Request for Information and not a Request for Proposal.
Responses will not be evaluated. However, the responses received
may be used by Canada to modify procurement strategies or any
draft documents. Canada will review all responses received as a
result of this RFI. 

6.2	Review Team: A review team composed of representatives of
PWGSC will review the responses on behalf of Canada. Canada
reserves the right to hire any independent consultant, or use
any Government resources to review the responses.

6.3	Confidentiality: The IPMG is seeking open, comprehensive and
detailed responses from Respondents to this RFI.  In an effort
to encourage Respondents to be as forthcoming as possible, it is
understood and agreed that Canada shall, during and after the
period of the RFI, treat as confidential and not divulge, unless
authorized in writing by the Respondent or required under the
Access to Information Act, any information obtained from the
Respondent that has been identified by Respondents as
"confidential" or "proprietary" within their written response to
this RFI. 

6.4	Canada may, at its discretion, contact any Respondents to
follow up with additional questions or for clarification of any
aspect of a response. 

7.	FORMAT OF RESPONSES

7.1	Copies of Response: Respondents are requested to send
printed copies of responses to this Request for Information to
the address indicated at section 9 on or before the specified
closing date and time.

7.2	Electronic e-mailed responses may be sent to the e-mail
address indicated at section  9 on or before the specified
closing date and time.

7.3	The format of the response is completely at the discretion
of the Respondent.


8.	ENQUIRIES

8.1	Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, Respondents with
questions regarding this RFI may direct their enquiries to:

	Krista Dobson
	Supply Specialist
	Public Works and Government Services Canada
	Acquisitions Branch, Pacific Region	
	Telephone: 604-775-7088
	Facsimile:   604-775-7526
	E-mail:        krista.dobson@pwgsc-tpsgc.gc.ca


9.	SUBMISSION OF RESPONSES

9.1	Time and Place for Submission of Responses:
Responses are not considered bids but for expediency purposes,
the PWGSC Bid Receiving Unit is the designated location where
mailed responses will be received at the time and date indicated
on page 1 of this document:

9.2	Electronic responses to this RFI are acceptable and should
be sent to:					pacOequi@pwgsc-tpsgc.gc.ca

9.3	Respondents should clearly mark their response and any
associated envelopes with RFI 			EZ107-120003 and the Closing
Date (June 18, 2012). 






Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.