RMSA - Bus Charters and Rentals

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Subsequent/Follow-on Contracts
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

E6VIC-200001/A

Fletcher, Erin
Telephone No. - (250) 415-6020
E-mail address: erin.fletcher@pwgsc-tpsgc.gc.ca

RFSA - Bus Charters and Rentals

The purpose of this Request for Supply Arrangement (RFSA) is to initiate a competitive process leading to the selection of firms to enter into a Supply Arrangement (SA) with Public Works and Government Services Canada for the provision of Bus Rental and Bus Charter services on an “as and when requested” basis for use by various Federal Government Departments and Agencies located on Vancouver Island and Mainland British Columbia.

Supply Arrangements include a set of predetermined terms and conditions that will apply to any subsequent contracts. The Supply Arrangements will include ceiling rates applicable to resulting requirements, and allow PWGSC to negotiate the price downward based on the actual requirement or scope of work.

On-going Opportunity for Qualification

A Notice will be posted for the duration of the arrangement on the Government Electronic Tendering Service (GETS) to allow new Suppliers to become qualified.  Existing qualified Suppliers, who have been issued a supply arrangement, will not be required to submit a new arrangement.

Due to the resources required to evaluate the arrangements, Canada has reserved the right to conduct the arrangements in cycles, no less than every six months.  The schedule below outlines the closing dates for each evaluation.

2019-2020 Dates:

Submission Closing Date         Refresh
July 17, 2019 at 2:00 PM  August 1, 2019
January 17, 2020 at 2:00 PM  February 1, 2020
July 17, 2020 at 2:00 PM August 1, 2020
January 18, 2021 at 2:00 PM February 1, 2021

The vehicles for hire or rental will include various sized highway-style cruisers and school buses or activity style buses with and without driver, and will be used to transport various personnel such as Regular and Reserve Force members, civilians, cadets, special visitors, both government and non-government personnel as per operational requirements.
The services are broken down into two (2) streams as identified below:

Stream 1: Bus Charter Services 
Stream 2: Bus Rentals without Driver

Each stream is being broken down by zone, so that Bidders may bid on 1 or more streams in 1 or more zones.  The zones are as follows:

ZONE 1 - Greater Vancouver and Fraser Valley (including the Lower Mainland from Whistler to Hope), including but not limited to:

Vancouver, Richmond, North Vancouver, White Rock, West Vancouver, Mission, Tsawwassen, Maple Ridge, Horseshoe Bay, Chilliwack, including local training areas i.e. Pierce Creek, Columbia Valley, Volkes Range etc., Whistler, Squamish, Abbotsford, Port Moody, Agassiz, Port Coquitlam, Hope, Langley, New Westminster, Delta, Aldergrove, Surrey, Powell River, Little River - Powell River Ferry Terminal


ZONE 1 Postal Codes


V2S, V2T, V3G, V4X, V0M, V2Z, V4W, V5A, V5B, V5C, V5G, V5H, V5J, V5M, V5P, V5R, V5S,V5W, V5X, V2P, V2R, V4Z, V3H, V3J, V3K, V4C, V4E, V4G, V4K, V4L, V4M, V7R V0X, V2Y, V2Z, V3A, V4W, V2W, V2X, V3Y, V4R, V2V, V4S, V3L, V3M, V3N, V5E, V7G, V7H, V7J, V7K, V7L, V7M, V7N, V7P, V7R, V7S, V7T, V7V, V7W, V3C, V3E, V3H, V6V, V6W, V6X, V6Y, V7A, V7B, V7C, V7E, V6J, V6K, V6L, V6M, V6N, V6P, V1M, V3R, V3S, V3T, V3V, V3W, V3X, V3Z, V4N, V8B, V4L, V5K, V5L, V5N, V5T, V5V, V5Y, V5Z, V6A, V6B, V6C, V6E, V6G, V6H, V6R, V6S, V6T, V6Z, V7X, V7Y, V0M, V0N, V0T, V0X, V8E, V4A, V4B, V4P, V8A

ZONE 2 - Vancouver Island (including the Gulf Islands), including but not limited to: 

Seal Bay, Victoria, Nanaimo, Port Alberni, Rocky Point, Campbell River, Albert Head, Mount Washington, Tofino, Canadian Forces Base Esquimalt, Victoria BC, 19 Wing Comox, Lazo BC, Port McNeil, Coombs

ZONE 2 Postal Codes


V0R, V9C, V9H, V0P, V8M, V9A, V9J, V9M, V9N, V9L, V9G, V9R, V9S, V9T, V9V, V9W, V9X, V9Y, V0Y, V0N, V8K, V8L, V9Z, V0R, V9K, V8N, V8P, V8R, V8S, V8T, V8V, V8W, V8X, V8Y, V8Z, V9A, V9B, V9C, V9E, V0R, V0S

ZONE 3 - Central British Columbia, including but not limited to:

Kelowna, Castlegar, Penticton, Merritt, Cranbrook, Revelstoke, Salmon Arm, Williams Lake, Creston, 100 Mile House, Trail, Kamloops, Vernon, BC including local training areas within Vernon Cadet Camp boundaries and Bennetts Ranch located approx.. 40 km South of Camp and Cherryville Range located approx..54 km East of Camp, Princeton, Kimberley, Golden, Grand Forks, Fernie, Oliver, Sparwood

ZONE 3 Postal Codes


V0K, V1N, V0G, V1C, V0B, V0A, V0H, V1S, V2B, V2C, V2E, V2H, V0A, V0E, V0K, V1P, V1V, V1W, V1X, V1Y, V1Z, V4T, V0H, V1A, V4V, V1K, V1L, V0H, V2A, V0E, V1E, V0B, V0H, V1R, V1T, V1B, V1H, V2G

ZONE 4 - Northern British Columbia, including but not limited to:

Burns Lake, Chetwynd, New Hazelton, Quesnel, Prince George, Dawson Creek, Prince Rupert, Mackenzie, Terrace, Vanderhoof, Kitimat, Fort St John, Houston, Smithers, Tumbler Ridge


ZONE 4 Postal Codes


V0J, V0C, V1G, X0G, V1J, V0J, V8C, V0J, V2K, V2L, V2M, V2N, V8J, V0V, V2J, V8G, V0L, V2G

ZONE 5 - Yukon Territory, including but not limited to:

Whitehorse, YT

ZONE 5 Postal Codes


V0W

Period of the Supply Arrangement:
The period for awarding contracts under the Supply Arrangement is from date of award to September 30, 2021.

Trade Agreements: The requirement is subject to the provisions of the Canada Free Trade Agreement (CFTA).

The requirement covered by the bid solicitation of any resulting supply arrangement may be subject to a preference for Canadian services or may be limited to Canadian services.

The following Comprehensive Land Claim Agreements (CLCAs) apply for Zone 5: Yukon: First Nation of Nacho Nyak Dun Final Agreement; Champagne and Aishihik First Nations Final Agreement; Teslin Tlingit Council Final Agreement; Vuntut Gwitchin First Nation Final Agreement; Selkirk First Nation Final Agreement; Little Salmon/Carmacks First Nation Final Agreement; Tr’ondëk Hwëch’in Final Agreement; Ta’an Kwach’an Council Final Agreement; Kluane First Nation Final Agreement; Kwalin Dun First Nation Final Agreement; Carcross/Tagish First Nation Final Agreement.

It is the responsibility of the Bidder to ensure that all addenda issued prior to solicitation closing have been obtained and addressed in the submitted bid.

For further information, please refer to the solicitation documents.
Debriefings: Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

IMPORTANT NOTICE TO SUPPLIERS RE. BID SUBMISSION REQUIREMENTS

Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Pacific Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority. 

Suppliers are required to submit bids electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.

To use epost Connect to submit your bid, or to get more information on its use, please send an email to the Pacific Region Bid Receiving Unit’s generic address at 
TPSGC.RPReceptiondessoumissions-PRBidReceiving.PWGSC@tpsgc-pwgsc.gc.ca

Bids will not be accepted if emailed directly to this email address.

Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.

Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult Buysandsell.gc.ca.

Delivery Date: 28/06/2019

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.