Laser Engraver

Solicitation number W3999-130001/A

Publication date

Closing date and time 2013/01/30 15:00 EST


    Description
    Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
    Tendering Procedures: Generally only one firm has been invited
    to bid
    Attachment: None
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    E.E. Engraver's Express Inc.
    #705 - 20381 - 62 Avenue
    Langley British Columbia
    Canada
    V3A5E6
    Nature of Requirements: 
    Project Number:  W3999-130001
    Tammy Kozak
    Telephone: 		204-984-8825
    Facsimile: 		204-983-7796
    E-mail address: 	tammy.kozak@pwgsc-tpsgc.gc.ca
    
    
    1. INTRODUCTION
    
    It is the intent of Public Works & Government Services Canada
    (PWGSC), to negotiate on a sole source basis with Engravers
    Express Inc. to provide a Epilog Helix 24 Laser Engraver, on
    behalf of the Department of National Defence (DND), located in
    Winnipeg, Manitoba.  
    
    
    2. BACKGROUND
    
    In its support of the 1 Canadian Air Division (1 CAD)
    headquarters located in Winnipeg, Manitoba, the 1 CAD Graphics
    Department and Print Shop designs and produces a variety of
    graphical work. With the use of a laser engraver, the Graphics
    Department has been able to produce a variety of signage, awards
    and presentation gifts for its clients in the headquarters. The
    existing laser engraver is at the end of its life cycle and in
    poor working condition.
    
     
    3.  REQUIREMENT
    
    DND requires the purchase of a new laser engraver with a 10 Base
    T Ethernet network connection. Due to space restrictions and an
    external exhaust requirement, the laser engraver is located in a
    separate room from the workstations. The Ethernet capability
    allows jobs to be sent from any of the workstations and does not
    require a dedicated PC attached to the engraver for the sole
    purpose of sending files to the engraver. The Ethernet
    connection provides the most reliable data transfer over long
    distances.
    
    
    4.  MANDATORY SPECIFICATIONS
    
    It is a mandatory requirement that the laser engraver meets the
    following criteria:
    Must have a 10 Base T Ethernet network connection 
    Physical dimension must not exceed 38" wide x 30" deep to fit in
    available space 
    Must have a 24" x 18" engraving area 
    Must have air assist and an air filter system 
    Must be capable of rotary engraving 
    Must have auto and manual focus 
    Must be capable of raster engraving and vector cutting 
    Must be compatible with 64 bit Windows XP Pro and Windows 7
    operating systems 
    Laser tube must have 75 watts of power to provide medium-high
    power for high productivity engraving and cutting operations for
    pieces greater than ½" thick 
    
    
    5.  SOLE SOURCE JUSTIFICATION
    
    Engraver's Express is the only known supplier of the Epilog
    series of laser engravers. Epilog is the only known laser
    engraver to offer a 10 Base T Ethernet connection. 
    
    
    6.  TRADE AGREEMENTS:
    
    Agreement on Internal Trade (AIT) / North American Free Trade
    Agreement (NAFTA) applies to this proposed procurement.
    
    
    7.   SOLE SOURCE JUSTIFICATIONS:
    
    Government Contracts Regulations (GCR) and Limited Tendering
    Reasons:
    
    GCR Part 1, Section 6
    (d) Only one supplier (person or firm) is capable of performing
    the contract.
    
    AIT - Article 506, Section 12 (b)
    Where only one supplier is able to meet the requirements of a
    procurement, an entity may use procurement procedures that are
    different from those described paragraphs 1 through 10, in the
    following circumstances:
    (b) where there is an absence of competition for technical
    reasons and the goods or services can be supplied only by a
    particular supplier and no alternative or substitute exists.
    NAFTA - Article 1016, Section 2 (b)
    An entity may use limited tendering procedures in the following
    circumstances and subject to the following conditions, as
    applicable:
    b) where, for works of art, or for reasons connected with the
    protection of patents, copyrights or other exclusive rights, or
    proprietary information or where there is an absence of
    competition for technical reasons, the goods or services can be
    supplied only by a particular supplier and no reasonable
    alternative or substitute exists;
    
    
    8.  DELIVERY Date:  
    
    Mandatory Delivery Date is March 31, 2013.
    
    
    9.  ESTIMATE OF THE COST OF THE PROPOSED CONTRACT:  $48,000.00
    CND
    
    
    10.  NAME AND ADDRESS OF THE PROPOSED CONTRACTOR:  
    
    E.E. Engraver's Express Inc.
    #705 - 20381 - 62 Avenue
    Langley, British Columbia
    V3A5E6
    Canada
    
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    Inquiries and submission of Statements of Capabilities should be
    addressed to:
    
    Tammy Kozak
    E-mail address: 	tammy.kozak@pwgsc-tpsgc.gc.ca
    
    
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Kozak, Tammy
    Phone
    (204) 984-8825 ( )
    Fax
    (204) 983-7796
    Address
    PO Box 1408, Room 100
    167 Lombard Ave.
    Winnipeg, Manitoba, R3C 2Z1

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Manitoba
    Commodity - GSIN
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