Sentinel Survey/Collaborative Research

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address: 
Fishermen Food & Allied Workers Union
P.O. Box 10
Station C
St. John's Newfoundland and Labrador
Canada
A1C5H5
Nature of Requirements: 
Sentinel Survey/Collaborative Research

F6074-120001/A
Baird, Janice
Telephone No. - (709) 772-2999 (    )
Fax No. - (709) 772-4603

Sentinel Survey/Collaborative Research

Definition of requirement
The Department of Fisheries and Oceans (DFO), St. John's, NL has
a requirement for the provision of services as specified under
"Background" below. The purpose of this Advance Contract Award
Notice (ACAN) is to signal the government's intention to award a
contract for these services to Fishermen Food & Allied Workers
Union (FFAW), St. John's, NL.  Before awarding a contract,
however, the government would like to provide other suppliers
with the opportunity to demonstrate that they are capable of
satisfying the requirements set out in this Notice, by
submitting a statement of capabilities during the 15 calendar
day posting period.  If no supplier submits a statement of
capabilities that meets the requirements set out in the ACAN, on
or before the closing date stated in the ACAN, the contracting
officer may then proceed with the award to the pre-identified
supplier.


Background

Sentinel Survey/Collaborative Research
Public Works and Government Services Canada on behalf of The
Department of Fisheries and Oceans (DFO), St. John's,
Newfoundland has a requirement for the award of a contract to
the  Fisherman Food and Allied Workers Union (FFAW) for the
Sentinel Survey for cod in NAFO (North West Atlantic Fisheries
Organization) Divisions 2J, 3KL, 3Ps, 3Pn and 4R. This
requirement includes the administrative infrastructure to handle
data acquisition, vessel charter, gear lease, bait procurement,
transport and delivery and disposal of fish, and sampling. The
survey will take place in Newfoundland and Labrador. A portion
of the funding will be allocated to the Fisheries Science
Collaborative Program (FSCP), designed to provide scientific
knowledge on fisheries issues through DFO/Industry partnering. 

Criteria for assessment of the Statement of Capabilities
Minimum Essential Requirements

Mandatory Technical Criteria 

To maintain the integrity of the data series, the bidder must
have access to a large number of survey/project platforms over a
wide geographic range (2J3KLPs4R3Pn).

Point Rated Technical Criteria

Technical Proposal (40 points)	
-  Understanding of the scope and objectives of the Sentinel
Survey and other collaborative projects including survey design
and application of survey results to the assessment process.	   
   10
-  Proposed approach and methodology including organizational
ability to mobilize and oversee a large number of survey vessels
(commercial vessels) over a wide geographic range (NAFO DIVs
2J3KLPs4R3Pn) and from all fleet sectors.	10
-  Adequacy of work plan and schedule with intent and ability to
maintain integrity of data series with respect to ensuring
continuity in vessels and crew and survey timing and geographic
location as well as survey and project design.	10
-  Recognition of direct as well as peripheral problems and
solutions offered.	10

Managerial (30 Points)	
-  Project Manager with relevant experience including knowledge
and background in the stock assesment process.	10
-  Key personnel with relevant experience and qualification.	10
-  Team organization planned and able to support surveys and
projects on a wide geographic scale and with participation by
all fleet sectors where applicable.	10

Experience (30 points)	
-  Risk of non-performance of work	5
-  Competence proven similar and related work	5
-  Sufficient manpower resources including access to commercial
platforms over a wide geographic scale and all fleet sectors	5
-  Management capability	5
-  A demonstrated commitment by having participated in the
developmental planning and investing financial and personnel
resources to collaborative scientific studies in the fishery	5
-  Financial coverage of contract costs	5
Total	100

Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreement:
Agreement on Internal Trade (AIT)

Comprehensive Land Claims Agreement(s)
This procurement is subject to the Labrador Inuit Land Claims
Agreement 

Justification for the Pre-Identified Supplier 

The  Fishermen Food & Allied Workers Union (FFAW) is the only
known organization capable of successfully completing this work,
the sentinel survey is a unique fisheries research program which
has been developed  by the Science Branch of the Department of
Fisheries and Oceans and administered by the FFAW over the last
fifteen years. No other organization is known to possess the
fisheries infrastructure, experience or working knowledge to
deliver the project in these North West Atlantic Fisheries
Organization (NAFO) Divisions of Newfoundland and Labrador.

Government Contracts Regulations Exception:

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - only one
person is capable of performing the work.

Exclusions and/or Limited Tendering Reasons 
The following exclusion(s) and/or limited tendering reasons are
invoked under the section of the trade agreement(s) specified:
Agreement on Internal Trade (AIT) - Article 506 12. a):
-  to ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licences, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative.

Ownership of Intellectual Property.

Canada intends to retain ownership of any Foreground
Intellectual Property arising from the performance of the Work
under the proposed contract on the basis that the main purpose
of the contract, or of the deliverables contracted for, is to
generate knowledge and information for public dissemination.

The period of the proposed contract or the delivery date(s).

The proposed contract is for a period of 1 year from April 1,
2012 to March 31, 2013 with an option to renew for one
additional year at April 1, 2013.
A cost estimate of the proposed contract. 
The estimated value of the contract, including option(s), is
$3,209,000.00 HST extra.
Name and address of the pre-identified supplier:
Fishermen Food & Allied Workers Union
P.O. Box 10
Station C
St. John's, Newfoundland and Labrador
A1C 5H5
Canada

Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN, may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

The closing date for a submission of a statement of
capabilities. 
The closing date and time for accepting statements of
capabilities is :
March 26, 2012 at 2:00 p.m. NDST.

Inquiries and submission of statements of capabilities. 
Inquiries and statements of capabilities are to be directed to:

Janice Baird, A/Team Leader
Public Works and Government Services Canada
The John Cabot Building
10 Barter's Hill, Box 4600
St. John's, NL   A1C 5T2

Telephone:  709-772-8667
Facsimile:  709-772-4603
E-mail:  janice.baird@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.