Transport Canada - Emergency Response Services, On-site
Firefighting Services Wabush Airport

Solicitation number T2012-130012/A

Publication date

Closing date and time 2013/06/28 12:30 EDT

Last amendment date


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: Generally only one firm has been invited
    to bid
    Attachment: None
    Non-Competitive Procurement Strategy: Government Objectives
    Representing Best Interests/Value to Govt
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    Town of Labrador City
    P.O. Box 280
    Labrador City Newfoundland and Labrador
    Canada
    A2V2K5
    Nature of Requirements: 
    Transport Canada - Emergency Response Services, On-site
    Firefighting Services Wabush Airport
    
    Advance Contract Award Notice (ACAN)
    Transport Canada has a requirement for the provision of
    Emergency Response Services (ERS) in compliance with the
    Canadian Aviation Regulations ( CARs) at the Wabush
    Airportlocated in Wabush, Labrador. The purpose of this ACAN is
    to signal the government's intention to award a contract for
    these services to the Municipality of Labrador City.  Before
    awarding a contract, however, the government provides other
    suppliers with the opportunity to demonstrate that they are
    capable of satisfying the requirements set out in this Notice,
    by submitting a statement of capabilities during the fifteen
    calendar day posting period.
    
    If other potential suppliers submit statements of capabilities
    during the fifteen calendar day posting period that meet the
    requirements set out in the ACAN, the government will proceed to
    a full tendering process on either the government's electronic
    tendering service or through traditional means, in order to
    award the contract.  If no other supplier submits, on or before
    the closing date, a statement of capabilities meeting the
    requirements set out in the ACAN, a contract will be awarded to
    the pre-selected supplier.
    
    Definition of the requirement
    Transport Canada has a requirement to implement on-site ERS at
    the Wabush Airport.  The principal objective in providing an
    aircraft fire-fighting service is to save lives in the event of
    an aircraft emergency on the airport or aerodrome. In this
    context, an aircraft fire-fighting service is a contingent
    resource tasked with the primary responsibility of providing a
    fire free egress route for the evacuation of passengers and crew
    following an aircraft accident. This objective is not intended
    to limit the ERS provider from undertaking services in addition
    to that of aircraft fire-fighting at the Wabush airport, nor to
    prevent it from dealing with other occurrences. The provision of
    comprehensive ERS at the Wabush Airport shall include:
    
    (a)	Respond to aircraft accidents/incidents within the Wabush
    Airport boundary, including standby as a precaution.
    (b)	ERS response time shall be as specified in the CARs, but in
    all cases as expeditiously as possible.
    (c)	suppressing fires external to aircraft cabins such as brake
    and power plant fires;
    (d)	minimizing the potentially hazardous effects of fuel oil
    spills in the vicinity of aircraft;
    (e)	suppressing fires as a result of an aircraft crash within
    the Wabush Airport boundaries;
    (f)	providing a fire-free escape route for safe evacuation or
    rescue of passengers and crew;
    (g)	participating in emergency aircraft evacuation assistance of
    flight crew and passengers. 
    (h)	responding when directed by the Minister to aircraft
    incidents/accidents occurring outside the Wabush Airport
    boundaries;
    (i)	preserving property by containing or extinguishing, where
    practical, any fire resulting from an aircraft accident/incident;
    (j)	preventing, controlling or extinguishing fire involving or
    adjacent to aircraft, for the purpose of providing fuselage
    integrity and an escape route for its occupants.
    
    
    Criteria for assessment of the statement of capabilities
    Any interested supplier must demonstrate by way of a statement
    of capabilities that it meets the following requirements:  
    
    Minimum Essential Requirements: 
    1.  Contractor must possess a minimum of five (5) years
    experience providing fire fighting services. 
    
    2.  Contractor must possess a minimum of one (1) year recent
    experience (within the past two years) providing ERS coverage in
    an airport environment.
    
    3.  The contractor must operate an existing fire department or
    enterprise involved with the provision of ERS with an
    operational framework and professional capability to provide
    trained personnel, with appropriate equipment and implement
    standard operating procedures in accordance with airport fire
    fighting regulatory requirements and standards pursuant to the
    CARs by Feb 8, 2014.  
    
    4.  Possession of staff that have successfully completed, or are
    willing and able to successfully complete Air Crash Rescue and
    Firefighting Certification Training (Canadian Aviation
    Regulations), and can be deployed at the Wabush Airport, to
    provide comprehensive ERS coverage in accordance with the
    stipulations of the CARs by Feb 8, 2014.
    
    5.  Willing and able to provide on-site ERS coverage at the
    airport in accordance with the CARs (currently 16 hours per day,
    7 days per week - subject to change) by Feb 8, 2014.
    
    6.  The Contractor's  personnel must be willing and able to
    obtain and maintain valid Newfoundland and Labrador class 4
    driver's licenses with Air Brake endorsement enabling the use of
    the Aircraft Rescue and Fire Fighting (ARFF) truck at the
    airport prior to Feb 8, 2014.
    
    7.  Possession of personnel willing and able to obtain and
    maintain a valid Airside Vehicle Operations Permits (AVOP).
    
    8.  Possession of personnel willing and able to obtain and
    maintain a Radiotelephone Operator's Restricted Certificate
    (endorsed aeronautical).
    
    Applicability of the trade agreement(s) to the procurement 
    This procurement is subject to the following trade agreement:
    Agreement on Internal Trade (AIT)
    
    Justification for the pre-identified supplier
    The Town of Labrador City are currently providing ERS On-Site
    Fire Fighting Services at Wabush Airport.  They have intimate
    knowledge of the local socio-economic environment making it
    well-suited to adapt to changing circumstances.  As the largest
    community in the Labrador West Region, they are fully integrated
    and engaged in the affairs of the Region, have a vested interest
    in the viability of the airport and the safety of the travelling
    public.   They are capable of meeting the tight timelines for
    the provision of the comprehensive ERS coverage on or before
    February 8, 2014, in accordance with the requirements of the
    CARs.
    
    
    Government Contracts Regulations Exception
    The following exception to the Government Contracts Regulations
    is invoked for this procurement under subsection 6(d) - only one
    person is capable of performing the work.
    
    Exclusions and/or Limited Tendering Reasons 
    The following exclusion(s) and/or limited tendering reasons are
    invoked under the section of the trade agreement(s) specified:
    Agreement on Internal Trade (AIT)  Article 506 12. b):
    - where there is an absence of competition for technical reasons
    and the goods or services can be supplied only by a particular
    supplier and no alternative or substitute exists.
    
    Period of the proposed contract:
    The proposed contract is for a period of five (5) years
    effective from date of award to February 7, 2019 with options to
    renew for five, separate and additional one year periods at
    February 8, 2019, 2020, 2021, 2022, 2023.
    
    
    Cost estimate of the proposed contract
    The estimated value of the contract, is $15,387,990.83 HST
    included.
    
    Name and Address of Proposed Contractor
    
    Town of Labrador City
    P.O. Box 280
    Labrador City, Newfoundland and Labrador
    A2V2K5
    Canada
    
    Suppliers' right to submit a statement of capabilities
    Suppliers who consider themselves fully qualified and available
    to meet the specified requirements may submit a statement of
    capabilities in writing to the Contracting Authority identified
    in this Notice on or before the closing date of this Notice. The
    statement of capabilities must clearly demonstrate how the
    supplier meets the advertised requirements.
    
    Closing date for a submission of a statement of capabilities
    The closing date and time for accepting statements of
    capabilities is June 28, 2013, 2:00 PM NST.
    
    
    Inquiries and submission of statements of capabilities are to be
    directed to
    
    Janice Baird, Suply Specialist
    Public Works and Government Services Canada
    10 Barter's Hill, John Cabot Building
    P.O. Box 4600
    St. John's, NL  A1C 5T2
    
    (709) 772-2999
    
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Baird, Janice
    Phone
    (709) 772-2999 ( )
    Fax
    (709) 772-4603
    Address
    Cabot Place, Phase II, 6th Floor
    Box 4600
    St. John's, NL, A1C 5T2

    Buying organization(s)

    Organization
    Transport Canada
    Address
    330 Sparks St
    Ottawa, Ontario, K1A 0N5
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Newfoundland and Labrador
    Commodity - GSIN
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