CCGS S.W. Grenfell - Dry Docking

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Vancouver Drydock Company Ltd.
PO Box 86010
North Vancouver British Columbia
Canada
V7L4J5
Nature of Requirements: 

CCGS Sir Wilfred Grenfell Advance Contract Award Notice

1. Advance Contract Award Notice (ACAN) 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement 
The CCGS Sir Wilfred Grenfell is a High Endurance Multi-Tasked Vessel that was constructed in 1986 which operates in the Canadian Coast Guard’s Western Region among numerous other roles, such as buoy tending and support along the Western Coast of Canada. A total of $4,000,000 has been allotted for it’s upcoming Regulatory Dry Docking.
The vessel will be taken out of service for a period from Jan 10th 2022 until Feb 15th 2023 for the Regulatory docking. The scope of the work will include the dry docking of the vessel and various Regulatory inspections and repairs.The project team intends to award the Docking contract in the fall of 2022.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 
a) An operating shipyard, equipped with steel plate cutting, steel fabricating capabilities, as well as other infrastructure needed to support the work including cranage, pipe shops, electrical shops and quality assurance.
b) The shipyard must be currently in possession or access to a certified dry-dock or certified floating dock capable of dry-docking the CCGS Sir Wilfred Grenfell for the work period from Dec 2022 to Feb 2023. The shipyard must be able to supply adequate shore power and other services including water, internet and office space.
c) The Contractor must have a fully secured and safe alongside docking facility at which to secure the vessel alongside and include all the services mentioned above in assessment criteria 2.
d) All welding contractors must be certified by the CWB to CSA Standard W47.1 -2019, Division 1 or 2.
e) The supplier must be willing to accept full care and custody of the CCGS Sir Wilfred Grenfell Advance Contract Award Notice

1. Advance Contract Award Notice (ACAN) 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement 
The CCGS Sir Wilfred Grenfell is a High Endurance Multi-Tasked Vessel that was constructed in 1986 which operates in the Canadian Coast Guard’s Western Region among numerous other roles, such as buoy tending and support along the Western Coast of Canada. A total of $4,000,000 has been allotted for it’s upcoming Regulatory Dry Docking.
The vessel will be taken out of service for a period from Jan 10th 2022 until Feb 15th 2023 for the Regulatory docking. The scope of the work will include the dry docking of the vessel and various Regulatory inspections and repairs.The project team intends to award the Docking contract in the fall of 2022.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 
a) An operating shipyard, equipped with steel plate cutting, steel fabricating capabilities, as well as other infrastructure needed to support the work including cranage, pipe shops, electrical shops and quality assurance.
b) The shipyard must be currently in possession or access to a certified dry-dock or certified floating dock capable of dry-docking the CCGS Sir Wilfred Grenfell for the work period from Dec 2022 to Feb 2023. The shipyard must be able to supply adequate shore power and other services including water, internet and office space.
c) The Contractor must have a fully secured and safe alongside docking facility at which to secure the vessel alongside and include all the services mentioned above in assessment criteria 2.
d) All welding contractors must be certified by the CWB to CSA Standard W47.1 -2019, Division 1 or 2.
e) The supplier must be willing to accept full care and custody of the vessel from arrival at their facility, and assume all liability for the vessel while in their custody.
f) Vessel transfer and work scope would have to be completed within the time frames noted above
g) As part of their Statement of Capabilities, the shipyard will be required to include:
i. The human resources, including direct and indirect labour required to complete a project of this magnitude with a significant amount of total labour over duration of the work period.

4. Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreement:
The Canadian Free Trade Agreement (CFTA)

5. Justification for the Pre-Identified Supplier 
The pre-identified supplier is believed to be the only shipyard in Western Canada with sufficient infrastructure and resources to dry-dock and complete the scope of work for the CCGS Sir Wilfred Grenfell within the available work period.

6. Government Contracts Regulations Exception(s) 
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the contract.

7. Exclusions and/or Limited Tendering Reasons 
The following exclusion(s) and/or limited tendering reasons are invoked under the Canadian Free Trade Agreement (CFTA) Article 513(b)(iii).

8. Period of the proposed contract or delivery date 
The work will be done in between Jan 10th 2023 to Feb 15th 2023
CCGS Sir Wilfred Grenfell particulars:
 Length (m): 67m
 Breadth (m): 15m
 Draft (m): 6.0m
 Gross Tonnage (t): 3661.3

9.  Cost estimate of the proposed contract 
The estimated value of the contract, is $4,000,000  (GST/HST extra). 

10. Name and address of the pre-identified supplier
 Vancouver Drydock Company Ltd.
 PO Box 86010
 North Vancouver, British Columbia
 V7L 4J5

11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is December 28, 2022.

13. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
 Eric Zwarich
 Supply Team Leader, Acquisitions Marine, Procurement Branch / Pacific Region
 Public Services and Procurement Canada / Government of Canada
 Eric.Zwarich@pwgsc-tpsgc.gc.ca / Cel: 250-661-2347
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.