RFI ONLINE AUCTIONING SERVICES

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
NOTICE OF PROPOSED PROCUREMENT (NPP)

Request for Information No. EN578-140437/001/XS

Draft Request for Proposal (RFP) on behalf of The Department of
Public Works and Government Services Canada (PWGSC) for design,
development, web site hosting, management, support services,
change management services and training for the GC Surplus
Online Auctioning Services. 

Background:

Canada is seeking to establish a Contract with a qualified
Service Provider (Contractor) to provide a modern, robust,
bilingual, commercially available Online Auctioning Service
(OAS) via a Contractor hosted, operated and maintained service,
to support the delivery of the Surplus Crown Assets disposal and
sale process and workflow for GCSurplus. 
The Contractor must provide a fully-hosted solution at a
Canadian location as further described within the Statement of
Work (SOW), inclusive of infrastructure service provisioning
including secure accessibility, data storage and management,
infrastructure-related support services, disaster recovery
including full redundancy; as well as Online Auctioning Service
(OAS) application development (configuration) and integration or
interfacing with companion GoC system(s), all applicable testing
services, data migration, provisioning of a web-accessible
Government of Canada (GoC)-wide implementation as well as public
facing online interfaces and associated OAS solution training,
system documentation and help desk support services.
This Request for Information (RFI)/Draft Request For Proposal
(RFP), is being issued as an element of the Industry Engagement
process set forth by PWGSC and GC Surplus, and is seeking
continued feedback on the requirement and the draft RFP
document, prior to developing any final RFP. At this
consultation with Industry stage, the PWGSC-GC Surplus team
follows the guideline below:
i.	Inform stakeholders (industry);
ii.	Consult stakeholders on a transparent, fair manner; and
iii.	Involve and collaborate with stakeholders, inclusive by
individual meetings;
iv.	Canada will not disclose proprietary or commercially
sensitive information concerning a
Participant to other Participants or third parties, except and
only to the extent required
by law.

Canada will not reimburse any person or entity for any cost
incurred in participating in this Request for Information.

Respondents to this RFI/Draft RFP process agree to NOT reveal or
discuss any information to the MEDIA/NEWSPAPER regarding the GC
Surplus requirement during this Consultative Process. Any media
questions will be directed to the PWGSC Media Relations Office.

Canada is not obligated to issue any Request for Proposal (RFP),
or to negotiate
any Contract for GC Surplus Online Auctioning System. If Canada
does release a RFP, the terms and conditions of the RFP shall be
subject to Canada's absolute discretion.

All enquiries with regard to the procurement of GC Surplus
Online Auctioning System are to be directed to the Contracting
Authority.


Participation is not a mandatory requirement. Not participating
in this
Consultative Process will not preclude a bidder from submitting
a proposal.

A Final Draft RFP may be posted on MERX for Industry comment;

In the event of a meeting between Canada and the Industry,
please advise if any company representative requires special
venue arrangements i.e. person with special needs.

Request for Proposal:

The proposed GC Surplus Online Auctioning Services (OAS)
requirement consists of:

2.1	consultation services to review existing and emerging
"to-be" business processes and, where applicable, suggest
alternate approaches to further leverage the native abilities of
the selected COTS OAS solution; 
2.2	management of on-going change, organizational readiness and
organizational development activities to transition IT and
business staff to conduct their business using the OAS solution
technology and associated business processes;
2.3	Unforeseen in-scope work may be required at the discretion
of Canada. The Contractor must provide these additional
Professional Services observed the Task Authorization (T.A.)
procedures described on Part 7 - Resulting Contract. The prices
negotiated and agreed upon by the parties for unforeseen work
will be subject to the price certification procedures, profit
policies and other applicable policies as per Canada's
Contracting Regulations.

A Task Authorization (TA) process will be included in the
contract to manage the work, including changes associated with
technological or equipment enhancements or upgrades.

The Draft RFP includes, but is not limited to, the contract
terms and conditions, bidder preparation instructions,
evaluation procedures and submission tables, the contractor
statement of work, pricing tables, security and insurance
requirements. 

The Draft RFP includes both mandatory and rated requirements as
part of the evaluation. The winning bidder will be the bidder
with the highest overall score based on 70% technical proposal
and 30% financial proposal. Additional information of the
evaluation of the bids can be found in this Draft RFP. 

This requirement is subject to the provisions of the North
American Free Trade Agreement (NAFTA), World Trade
Organization-Agreement on Government Procurement (WTO-AGP), and
the Agreement on Internal Trade (AIT), the Canada-Chile Free
Trade Agreement (CCFTA), the Canada-Columbia Free Trade
Agreement (CColFTA), the Canada-Panama Free Trade Agreement
(CPanFTA) as applicable.

Contract Period and Options:

The proposed Contract Period will be for 5 years, with Options
to extend the Contract Period for up to 3 one year periods.

Areas of Interest for Industry's Feedback:

In line with the objectives outlined in this Request for
Information-Draft RFP for the provision of GC Surplus Online
Auctioning System, Canada aims to obtain specific feedback from
industry representatives, as follows:

i.	Input/Comments about electronic security technology available
in the marketplace.
ii.	Input/Comments about possible performance metrics and
performance incentives associated with contractor achieving GC
Surplus objectives.
iii.	Input/Comments about methodologies for basis of payment
alternatives in conjunction with resource utilization. Goal is
to maximize revenues compared with current GC Surplus Online
Auctioning System platform.
iv.	Input/Comments to draft Technical and Financial Evaluation
Criteria.
  
Security Requirement:

The Contractor and its personnel will be required to hold a
valid Designated Organization Screening (DOS), with approved
Document Safeguarding at the level of Secret, issued by the
Canadian and International Industrial Security Directorate
(CIISD).  There will also be a requirement for certain personnel
to be designated as "Canadian Eyes Only" for certain support
services. Specific resources will be defined in the final RFP."

Inquiries

Inquiries regarding this RFI/Draft RFP are to be submitted to
the contracting officers listed below:

Ricardo Chincoli, M.A.
Public Works and Government Services Canada
Special Procurement Initiatives Directorate 
Phone Number: 819-956-4154 
Fax Number: 819-956-8303
Email: ricardo.chincoli@tpsgc-pwgsc.gc.ca







Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.