Translation Parliamentary Proceedings

Trade Agreement: NONE
Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Translation Services from English to French for Parliamentary Proceedings.

GSIN: R109D TRANSLATION SERVICES

Solicitation number: EP745-202232/A

Organisation Name: Public Services and Procurement Canada (PSPC)

Anticipated start date: January 20, 2020 for one year.

Contract duration: 
The contract period will be from January 20th, 2020 and will end on January 19, 2021.

Solicitation method:  Competitive

Application trade agreements:  Canadian Free Trade Agreement (CFTA)

This market includes translation services that are not, subject to the Canadian Free Trade Agreement (CFTA) in accordance with Annex 1001.1b-2, not subject to the Agreement on Government Procurement category of World trade Organization (WTO-AGP).

Comprehensive Land claim Agreement applies:  No

Number of contracts:  The contracting authority may meet this requirement in whole or in part by awarding one (1) contract.

Requirement Details

Tendering Procedure:  Selective Tendering

This bid solicitation is issued only to suppliers who qualified in accordance with the conditions of Supply Arrangement EN966-140305/D to EN966-140305/J on Modernization of the Translation Bureau’s Directory of Linguistic Services suppliers for the Translation Bureau. 

Only suppliers who are pre-qualified under the Supply Arrangement EN966-140305/D to EN966-140305/J and have been issued a supply arrangement at the time this bid solicitation is issued, are eligible to bid for the following category:

Field: Parliamentary Proceedings
Tier:  3 
Language:  English to French 
Number of words for the contract period:  1,300 000

Description of work: 

The Translation Bureau is an agency of Public Works and Government Services Canada (PWGSC) charged with supporting the Government of Canada in its efforts to provide services for, and communicate with, Canadians in the official language of their choice. 

This requirement is for translation services, from English into French, as and when requested, in the field of Parliamentary Proceedings, for all federal departments and agencies served by the Translation Bureau.

Nature of texts to be translated

The Contractor must ensure the provision of translation services from English to French. The texts to be translated will consist of proceedings of the House of Commons and the Senate, commonly known as hansard. 

The Contractor will receive blocks of approximately 500 words each, which must be completed and delivered in chronological order as they are received, preferably in less than 90-minute intervals. In general, translations shall be done in a spoken-language style. These services are needed to fulfill a highly irregular requirement during the parliamentary session. The parliamentary calendar has approximately 130 sitting days (days where parliament is in session) per year. For more information, please consult the parliamentary calendar here: https://www.ourcommons.ca/en/sitting-calendar.

These services will only be necessary on sitting days. As an example, from September 2014 to June 2015, the House and the Senate sat for 135 days.

The contractor must be available every day under the contract, which is all evenings from Monday to Friday inclusive, between 4 p.m. and 12 midnight Eastern Standard Time (EST) or Eastern Daylight Time (EDT), as appropriate, to receive work. The contractor must acknowledge receipt of any work sent from 4 p.m. and 12 midnight EST or EDT, as appropriate, by email at the email address indicated in the task authorization within one hour of receiving the work. 

The Contractor will be assigned work particularly in the late afternoon on Tuesdays and Thursdays (as of approximately 4:00 p.m.) However, the Contractor can also be assigned work on other sitting days, depending on the workload that has been or will be received. The Blues (the unedited transcript of proceedings in the House of Commons) will be provided in Word format every hour during the evening so that the Contractor is able to view the context of the blocks that it is responsible for translating.

Security requirements: There is no security requirement associated with this bid solicitation.

Contracting Authority
Name: Jordan McAran Bourque
Telephone Number:  819-661-2725
Email address:  jordan.mcaranbourque@tpsgc-pwgsc.gc.ca

Inquiries:  

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above.  
Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement.

The Crown retains the right to negotiate with any supplier on any procurement.  

Documents may be submitted in either official language.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.