Translation Parliamentary Proceedings

Solicitation number EP745-202232/A

Publication date

Closing date and time 2019/12/19 14:00 EST

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Translation Services from English to French for Parliamentary Proceedings.
    Solicitation number: EP745-202232/A
    Organisation Name: Public Services and Procurement Canada (PSPC)
    Anticipated start date: January 20, 2020 for one year.
    Contract duration: 
    The contract period will be from January 20th, 2020 and will end on January 19, 2021.
    Solicitation method:  Competitive
    Application trade agreements:  Canadian Free Trade Agreement (CFTA)
    This market includes translation services that are not, subject to the Canadian Free Trade Agreement (CFTA) in accordance with Annex 1001.1b-2, not subject to the Agreement on Government Procurement category of World trade Organization (WTO-AGP).
    Comprehensive Land claim Agreement applies:  No
    Number of contracts:  The contracting authority may meet this requirement in whole or in part by awarding one (1) contract.
    Requirement Details
    Tendering Procedure:  Selective Tendering
    This bid solicitation is issued only to suppliers who qualified in accordance with the conditions of Supply Arrangement EN966-140305/D to EN966-140305/J on Modernization of the Translation Bureau’s Directory of Linguistic Services suppliers for the Translation Bureau. 
    Only suppliers who are pre-qualified under the Supply Arrangement EN966-140305/D to EN966-140305/J and have been issued a supply arrangement at the time this bid solicitation is issued, are eligible to bid for the following category:
    Field: Parliamentary Proceedings
    Tier:  3 
    Language:  English to French 
    Number of words for the contract period:  1,300 000
    Description of work: 
    The Translation Bureau is an agency of Public Works and Government Services Canada (PWGSC) charged with supporting the Government of Canada in its efforts to provide services for, and communicate with, Canadians in the official language of their choice. 
    This requirement is for translation services, from English into French, as and when requested, in the field of Parliamentary Proceedings, for all federal departments and agencies served by the Translation Bureau.
    Nature of texts to be translated
    The Contractor must ensure the provision of translation services from English to French. The texts to be translated will consist of proceedings of the House of Commons and the Senate, commonly known as hansard. 
    The Contractor will receive blocks of approximately 500 words each, which must be completed and delivered in chronological order as they are received, preferably in less than 90-minute intervals. In general, translations shall be done in a spoken-language style. These services are needed to fulfill a highly irregular requirement during the parliamentary session. The parliamentary calendar has approximately 130 sitting days (days where parliament is in session) per year. For more information, please consult the parliamentary calendar here:
    These services will only be necessary on sitting days. As an example, from September 2014 to June 2015, the House and the Senate sat for 135 days.
    The contractor must be available every day under the contract, which is all evenings from Monday to Friday inclusive, between 4 p.m. and 12 midnight Eastern Standard Time (EST) or Eastern Daylight Time (EDT), as appropriate, to receive work. The contractor must acknowledge receipt of any work sent from 4 p.m. and 12 midnight EST or EDT, as appropriate, by email at the email address indicated in the task authorization within one hour of receiving the work. 
    The Contractor will be assigned work particularly in the late afternoon on Tuesdays and Thursdays (as of approximately 4:00 p.m.) However, the Contractor can also be assigned work on other sitting days, depending on the workload that has been or will be received. The Blues (the unedited transcript of proceedings in the House of Commons) will be provided in Word format every hour during the evening so that the Contractor is able to view the context of the blocks that it is responsible for translating.
    Security requirements: There is no security requirement associated with this bid solicitation.
    Contracting Authority
    Name: Jordan McAran Bourque
    Telephone Number:  819-661-2725
    Email address:
    Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above.  
    Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement.
    The Crown retains the right to negotiate with any supplier on any procurement.  
    Documents may be submitted in either official language.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Bourque, Jordan M.
    (819) 661-2725 ( )
    () -
    Les Terrasses de la Chaudière
    10, rue Wellington, 5e étage
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
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