Fairness Monitoring Services RFSO

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Fairness Monitoring Services

Summary:

Public Works and Government Services Canada (PWGSC) requires the services of Fairness Monitors (FM) to observe departmental activities in order to provide independent assurance to the department, its clients, industry, Parliament and Canadians that these activities are conducted with integrity, accountability, and in a fair, open and transparent manner. The services of independent third-party Fairness Monitors allow PWGSC to protect the interests of its clients and Canadians by identifying and resolving fairness issues in real time, thus averting fairness deficiencies and avoiding possible costly after-the-fact resolutions.

The integrity of the FM Program is dependent on the engagement and use of credible and reputable Fairness Monitors who are accountable for their opinions in the face of public scrutiny. Accordingly, PWGSC is looking for Fairness Monitors who have professional designations and who will confidently defend rendered opinions on the fairness of monitored activities.

The Request for Standing Offers (RFSO) is to establish Departmental Individual Standing Offers (DISOs) for the requirement detailed in the RFSO, to the Identified User, excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirement for deliveries to locations within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement, outside of the resulting standing offers.

This RFSO allows offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 of the RFSO entitled Offeror Instructions and Part 3 of the RFSO entitled Offer Preparation Instructions, for further information on using this method.

Security Requirements: 

There are security requirements associated with the requirement of the Standing Offer. For additional information, see Part 6 - Security, Financial and Insurance Requirements, and Part 7 - Standing Offer and Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, offerors should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.

Period of the Standing Offer:

The period for making call-ups against the standing offers will be from the date of SO issuance to March 31, 2025.

Refresh Solicitation:

A Notice will be posted on Buyandsell.gc.ca/tenders every eighteen months of the SO period to allow new suppliers to submit an offer. Suppliers may submit an offer for a Standing Offer by responding to the posted refresh terms and conditions in effect. 

This process will also permit existing suppliers to modify their financial offer. It is not mandatory for existing suppliers to provide a response to a refresh. 

As part of the financial evaluation, a new median will be calculated at each refresh using the new rates (for new suppliers), revised rates (for existing suppliers who have submitted new prices) and initial rates (for existing suppliers who have not revised their prices) provided in financial offers. Existing suppliers who have not submitted a new financial offer will keep their SO regardless of the new median and mandatory financial criteria. Existing suppliers who have submitted a new financial offer will be evaluated according to the new median, and would have their current SO suspended if their financial offer is above the new median range. Suspended existing suppliers will have the opportunity to submit a revised financial offer at the subsequent refresh and have the suspension lifted if the proposed prices are within the median range. 

Canada may issue an unlimited number of SOs and may continue to issue SOs to new Offerors throughout the SO period. 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.