Recyclable materials management

Publication of Addendum 1 & 2 on April 29; 2024 : Answer to the questions from Proponents and updtate of certain sections of the RFP following to the answers.

Below the RFP timetable:

RFP Issue Date: March 27, 2024
Submission Deadline for mandatory Receipt Confirmation Schedule: April 11, 2024, 12:00 PM (midday) Eastern Time
Questions to be Submitted in Writing: April 11, 2024, 12:00 PM (midday) Eastern Time
Addenda Deadline: April 22, 2024
RFP Submission Deadline: May 01, 2024,12:00 PM (midday) Eastern Time
Anticipated Agreement Start Date: May 22, 2024

The Company wishes to hire a firm specializing in recyclable PPMG (plastic, paper, metal, glass) and compostable materials collection, for Recurring Services and On-Demand Services requested by the Company (“Services”).

Services are divided into Recurring Services and On-Demand Services. Recurring Services are Services that are invoiced to the Company on a monthly basis and for which a frequency has been predetermined. On-demand Services are Services other than recurring Services that are requested by the Company by means of a Statement of Work sent by e-mail and payable when the Services are performed and completed to the Company's satisfaction. Both types of Services are described in greater detail below.

a) Recurring Services:
• Collect recyclable and compostable materials from compactors and containers according to the frequencies established by the Company described in Schedule 1A herein, with such frequencies subject to amendment by the Company at its discretion;
o The Preferred Proponent must complete all recyclable and compostable collection between 6 a.m. and 9 a.m., without exception.
o The Preferred Proponent’s driver may be required to open enclosed areas to access to the containers.
• The frequency of the Recurring Services varies according to the seasons (winter and spring); these seasonal frequencies are described in greater detail in Schedule 1A herein;
• The supply, delivery, installation, and electrical connection of the Equipment required for the recyclable materials management program (including but not limited to containers, compactors, mechanical arms, rails, safety cages, universal wrench and other required Equipment). The number and type of Equipment are described in greater detail in Schedule 1A herein, and shall be subject to amendment by the Company at its discretion;
• Supply and installation of Equipment required for the compostable materials management program (bins, etc.). The number and type of Equipment are more fully described in Appendix 1A hereto;
• Transportation and disposal of recyclable and compostable materials off site;
• The Preferred Proponent shall ensure that all containers have been cleaned and disinfected prior to delivery to the Site;
• Containers and compactors must be digitally coded;
• The Company, in its sole discretion, reserves the right to modify the number and type of Equipment required.

b) On-Demand Services:
• On-Demand Services 365 days/year, as required by the Company, for collection, Equipment rental, transportation and disposal of recyclable and compostable materials, at the rates provided in Schedule 9 for such services.

The objectives are to:
• Obtain prompt and preferential services upon request for the Company’s entire premises (the “Site”).
• Obtain timely services upon request for consultations within 48 hours of the issuance of a consultation request.

Services may be required at the following buildings on the Company’s Site:
• Bota Bota
• Lock House
• Montreal Science Centre (including Belvedere)
• Jacques-Cartier pavilion
• Clock Tower
• Storage Building H22
• Lower section of Clock Tower Pier
• The Company reserves the right to add or remove any other building or location where the Services may be required.