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Solicitation number NG278

Publication date

Closing date and time 2014/09/30 15:00 EDT

Last amendment date

    The National Capital Commission is proceeding with an Invitation to Tender for the provision of support services for the maintenance, installation and removal of small assets required for the operation of the Rideau Canal Skateway.  This Contract is for a five (5) year term commencing on signing of the contract (Fall 2014) and ending on March 31, 2019
    The scope of work will include to provide transportation, logistical support for the maintenance, installation and removal of small assets required for the operation of the RCS and some aspects of Winterlude. More specifically, the Contractor will; 
    a)	Deliver, install and remove operational and event specific structures and small assets.
    b)	Deliver, install and remove operational and event specific signage.
    c)	Supply personnel as required to execute the work contained in these Terms of Reference.  This will include, but not be limited to: labourers, supervisors and tradesmen with specialized skills.
    d)	Supply specialized tools, hardware, materials and equipment as required by the tasks contained in this these Terms of Reference.
    e)	Perform on-going maintenance and refurbishing of assets, as required or as requested by the NCC.  This would also include a preventative maintenance program.
    f)	Prepare daily and weekly activity reports and post-event reports as detailed in these Terms of Reference.
    The NCC is seeking maintenance management services with the objectives of supporting high standards of service excellence at the best cost. The NCC believes that this ITT will result in a successful contract award; however, in the event that tenders submitted do not meet these basic objectives, the NCC will not proceed with contract award and will implement alternative service delivery approaches.
    Bidders are invited to attend, at their cost, a non-mandatory site visit enabling Contractors to view specific structures and materials related to the work in this contract will take place at the NCC Warehouse at 1740 Woodroffe Avenue in Ottawa. While not mandatory, it is strongly recommended that Contractors attend to familiarize themselves with the assets. The site visit will commence promptly at 10:00 am Ottawa time on September 3, 2014 at the NCC Warehouse located at 1740 Woodroffe Ave., Ottawa, Ontario.
    To be considered, your tender must be received no later than 3 p.m. Ottawa time on September 30, 2014 at the National Capital Commission, 3rd Floor Service Centre, 40 Elgin Street in Ottawa, Canada, K1P 1C7, with a reference to tender file #NG278. 
    Faxed, email or late submissions will not be accepted.
    There is a public opening scheduled for September 30, 2014 in room 306 at 40 Elgin Street in Ottawa, Ontario shortly after 3 p.m.
    Enquiries regarding this tender must be submitted in writing as early as possible within the solicitation period to the Senior Contract Officer, Nicole Galipeau by email at or by facsimile at 613-239-5007, and the telephone number is 613-239-5678 ext. 5191. Enquiries should be received no later than seven (7) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to Bidders, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this tender sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a tender.
    Note that amounts quoted in this RFP are in Canadian dollars. Payment is net is 30 days.
    Tender documents can be obtained from BUY AND SELL.
    The official Government Electronic Tendering Service website is .  Please ensure that you download your documents from this site, in order to obtain all information related to the tender.  It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.
    The procurement process of this tender is subject to Chapter 10 of the North American Free Trade Agreement.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    National Capital Commission
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Contracting authority
    Galipeau, Nicole
    613-239-5678 X 5191
    40 Elgin Street, Suite 202
    Ottawa, ON, K1P 1C7

    Buying organization(s)

    National Capital Commission
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    Canada, Mexico, United States of America
    Procurement method
    Competitive – Open Bidding

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