Request for Standing Offer: Translation, Editing, Revision and Proofreading Services

The requirement is exempted from the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP) and the Agreement on Internal Trade (AIT).

1. 	Requirement Summary

By means of this RFSO, Public Safety Canada (PS) has a requirement for translation and/or revision and/or editing and/or proofreading services “on an as and when requested basis” and is seeking offers to provide all the services as described in the Statement of Work. 

The purpose of this RFSO is to select:

•	A maximum of two (2) Suppliers to enter into negotiations with Public Safety Canada to provide translation and/or revision and/or editing and/or proofreading services as and when requested.
•	Each call-up is limited to $100,000.00 (taxes included)
•	Estimated Financial Limitation for each Standing Offer is $2,000,000.00 (taxes included)


2.	Term of Standing Offer

2.1	Period of the Standing Offer

The period for making call-ups against the Standing Offer is for one year from the date of standing offer award.

2.2	Option to Extend the Standing Offer 

If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for an additional two (2), one (1) year periods, under the same conditions and at the rates or prices specified in the Standing Offer, or at the rates or prices calculated in accordance with the formula specified in the Standing Offer.

The Offeror will be advised of the decision to authorize the use of the Standing Offer for an extended period by the Standing Offer Authority ten (10) days before the expiry date of the Standing Offer.  A revision to the Standing Offer will be issued by the Standing Offer Authority


3.	Evaluation Process and Selection Methodology

Basis of selection – Highest combined score of technical points (70%) and financial points (30%). Detailed in the RFP


4.	Contracting Authority

Rachel Hull
Contracting and Procurement Section
Public Safety Canada
340 Laurier Avenue West, 1st Floor Mailroom
Ottawa ON  K1A 0P9

Tel:  613-949-1048
Fax: 613-954-1871
Email: rachel.hull@ps-sp.gc.ca 

The Contracting Authority is responsible for all matters of a contractual nature. 


5.	Enquiries – solicitation stage

All enquiries must be submitted in writing to the Standing Offer Authority no later than five (5) calendar days before the Request for Standing Offers (RFSO) closing date. Enquiries received after that time may not be answered.

Offerors should reference as accurately as possible the numbered item of the RFSO to which the enquiry relates. Care should be taken by offerors to explain each question in sufficient detail in order to enable Canada to provide an accurate answer. Technical enquiries that are of a proprietary nature must be clearly marked "proprietary" at each relevant item. Items identified as "proprietary" will be treated as such except where Canada determines that the enquiry is not of a proprietary nature. Canada may edit the questions or may request that offerors do so, so that the proprietary nature of the question is eliminated, and the enquiry can be answered with copies to all offerors. Enquiries not submitted in a form that can be distributed to all offerors may not be answered by Canada.

It is the responsibility of the Bidder to obtain clarification of the requirements contained herein, if necessary, prior to submitting a bid.

A request for a time extension to the bid closing date will be considered provided it is received in writing by the PS Contracting Authority at least five (5) working days before the closing date shown on page 1 of this RFSO document. The request, if granted, will be communicated by Buy and Sell at least three (3) working days before the closing, showing the revised closing date.  The request, if rejected, will be directed to the originator at least three (3) working days before the closing date by the PS Contracting Authority.


6.	Security 

This requirement contains a security requirement.