Integrated Resource Planning Model (IRPM)

Letter of Interest (LOI) / Request for Information (RFI)

Integrated Resource Planning Model (IRPM)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Suppliers must refer to the complete Request for Information (RFI) document for a full description of the requirement and the instructions for providing a response.

1. Elections Canada File No: ECBP-RFI-16-0091
2. Applicability of Trade Agreements: None
3. Comprehensive Land Claim Agreement: No
4. Region of opportunity: World
5. Region of delivery: Canada
6. GSIN: N7030150 - COMPUTER SOFTWARE, ACCOUNTING, FINANCIAL, INSURANCE, PAYROLL - OTHER THAN MICROCOMPUTERS, D317E - Information Products, U009B - Computer Assisted Learning, D302AAP - Informatics Professional and Consulting Services, Software Development and Implementation, R199IP - Personnel Management: Staffing, D307A - Systems Integration of Informatics Commodities and Services, T013BZ - Visual Information System, B303A - Systems and Statistical Analysis, B329A - Business Services / Modelling and Analysis, R199B - Miscellaneous Business Services, N7030 - ADP Software, R009AD - General Ledger/Bookkeeping System, U008C - Training Design, D302A - Informatics Professional Services, U008P - End-to-End Learning Services (Excludes COTS Training), D302AAH - Informatics Professional and Consulting Services - Maintenance Operations, Support, R019E - Business Services, D307AB - Informatics Systems Integration, N7030100 - Software Suppliers, Application, Business, Personnel Management, EDP, N7030250 - COMPUTER SOFTWARE FOR TECHNOLOGY ASSISTED TRAINING, N7030425 - COMPUTER SOFTWARE, MATERIEL MANAGEMENT, INVENTORY CONTROL - OTHER THAN MICROCOMPUTERS, N7030535 - COMPUTER SOFTWARE, HUMAN RESOURCES MANAGEMENT, PERSONNEL, ETC. - OTHER THAN MICROCOMPUTERS, D302AAR - Informatics Professional and Consulting Services, Systems Management, Project Management, EDP Management Consulting, U009E - Informatics Training, D317EB - Web-Based Training, L099D - Financial Accounting Services
7. Tender Type: Letter of Interest (LOI)/Request for Information (RFI)
8. Tendering Procedure: Open
9. Attachment: Yes (buyandsell.gc.ca)

1. Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of federal elections, by-elections and referendums. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

2. Requirement

Elections Canada is seeking feedback from suppliers on Elections Canada’s requirement for an Integrated Resource Planning Model (IRPM).

The purpose of this Request for Information (RFI) is to identify possible solutions which support Elections Canada requirements for recruitment, training, and payment of our electoral workforce.

Elections Canada currently uses different information technology systems, links, and processes with various degrees of integration, most of which are reaching the end of their life cycle. With the evolution of technology and advancements in supplier practices and standards along with modernized methodologies, Elections Canada is exploring the viability of implementing an enterprise-wide solution that could promote a holistic approach and seamless experience for the electoral worker employment journey with Elections Canada.

This experience and journey would include several facets during the employment tenure with the first component encompassing the recruitment, training and payment functions. To that end, Elections Canada would like to explore solutions that could possibly facilitate the streamlining and strengthening of key business processes and associated workflows, introduce administrative efficiencies and leverage modern solutions, such as self-serve options, etc.

See attached document for more details.

3. Important Information

The information provided by Elections Canada in this RFI is preliminary and may change. This RFI is not a solicitation nor will it be used to pre-qualify or otherwise restrict participation in a future solicitation.

The information provided by respondent(s) may be used to refine the procurement strategy. The issuance of this RFI does not create an obligation for Elections Canada to issue a subsequent procurement, and does not bind Elections Canada legally or otherwise, to enter into any agreement or to accept any suggestions from respondent(s). However, Elections Canada reserves the right to accept or reject any or all recommendations received.

All supplier consultations will be documented and this information is subject to the Access to Information Act. Elections Canada will not reveal any designated proprietary information to third parties. Respondent(s) responding to the RFI should identify any submitted information that is to be considered as either company confidential or proprietary.

See attached document for more details.

4. Responding to the Request for Information

To respond to the RFI, you do not need to provide all of the components of the IRPM nor are you required to have previous experience with Elections Canada or the Government of Canada. You may be one of the following:

• A supplier that specializes in one or multiple areas of recruitment, training, and payment;
• An integrator;
• A supplier that may partner with an integrator; or
• A supplier that specializes in other related areas.

The RFI online questionnaire is structured to allow for respondents to complete the components and areas that they are specifically willing to share information with Elections Canada. The objective is to obtain sufficient information from respondents to ensure the required analysis may be performed to allow for recommendations to best align its IRPM.

See attached document for more details.

5. Request for Information Online Questionnaire and Submission of Additional or Supporting Documents

1. An online questionnaire must be used by respondents to share information with Elections Canada by the deadline identified in this notice.
2. Additional or supporting documents may be sent by email directly to the Contracting Authority at supplier@elections.ca.
3. Documents must be sent electronically. Documents sent via mail or facsimile will not be accepted.
4. The online questionnaire may be completed in English or French and additional or supporting documents may be submitted in either official language of Canada.
5. Elections Canada reserves the right to negotiate with suppliers on any procurement.
6. Further information about Elections Canada may be obtained at http://www.elections.ca.

See attached document for more details.

6. Elections Canada Contracting Authority

All enquiries and other communications related to this RFI shall be directed exclusively to the Elections Canada Contracting Authority:

Pascal Bouchard-Phillips

Senior Advisor, Procurement and Contracting Services

supplier@elections.ca

819-939-1488

Elections Canada File No: ECPB-RFI-16-0091