Print Insert and Mail Workflow Service

Public Services and Procurement Canada (PSPC), National Print Portfolio (NPP) currently produces over 30 bulk mailing payment products on behalf of the Receiver General for Canada (e.g. Canada Pension Plan, Old Age Security, Tax Refunds, GST Credits, Child Tax Benefits, etc.). Mail pieces are combined with inserts, enveloped, and dispatched by two (2) print production sites across Canada. These centers are located in Quebec City and Winnipeg.

Currently, each production facility is equipped with two print lines. Each print line is comprised of two (2) Roll to Fold MICR Infoprint 4000 ID1/2 engines, for a total of 4 print lines and 8 print engines. (Engine 1 in each line is MICR toner and engine 2 is normal toner.) Additionally each production facility is equipped with six Bowe, Bell & Howell 3500 inserters, for a total of 12 devices. Most of the equipment has exceeded its recommended usage and that poses a risk to PSPC’s ability to meet its commitments.

Instead of just replacing the existing equipment at the print centers PSPC has opted to contract for a fully integrated, turnkey service to meet all print, insertion and mailing requirements. The contractor will be required to provide all equipment, software, consumables (excepting paper which will be supplied by PSPC) and all other items required to meet the stated requirements of this Request for Proposal (RFP). 

This turnkey service is to be offered on an all-in (excepting for paper) cost per foot basis.

Only one contract will be awarded pursuant to this solicitation.

This solicitation is intended to result in the award of a contract for a period of five (5) years, plus five (5) one-year irrevocable options allowing Canada to extend the term of the contract. This bid solicitation does not preclude Canada from using another method of supply for entities of the Government of Canada with the same or similar needs.