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Food Services at the Canadian Space Agency in Saint-Hubert (Quebec)

Solicitation number servicesalimentairesASC2020foodservicesCSA2020

Publication date

Closing date and time 2020/02/05 16:00 EST

Last amendment date


    Description

    Within the framework of its operations at the John H. Chapman Space Center in Saint-Hubert (Quebec), the Canadian Space Agency (CSA) wishes to request proposals for the operation of the food services. The supplier’s services are intended for CSA employees and guests only, approximately 1,120 people.

    The Space Centre has a well-equipped kitchen, to be used to produce all of the services offered, and a cafeteria-style counter, which the supplier shall operate in the main dining room.

    The services offered include, but are not limited to:

    - purchase and pay for required food;

    - receive goods (the kitchen has its own goods receiving and facilities for temporary storage and collection of waste and recyclable and compostable materials (See also Section 3.1.19)

    - store food (refrigerated and dry storage)

    - prepare and cook food

    - salad bar and cafeteria counter service

    - wash dishes, pots and trays

    - household maintenance of salad bar, cafeteria counter, production equipment, the kitchen (including storage, preparation and cooking areas) and areas for receiving goods, storing and collecting waste, including the external part of the shipping and receiving dock

    - operate cash registers in the main dining room

    - maintain microwave ovens provided for CSA staff near the dining room

    - storage and operation of vending machines

    - catering service for on-site events

    - any other activity considered necessary to the proper operation of food services

    The Space Centre has a Conference Centre that can accommodate up to 300 people and a number of meeting rooms. It is used for meetings, which are sometimes international in scope. The supplier may be asked to submit a service proposal, in situations where meals or receptions are planned.

    The supplier shall provide service at the CSA gift shop and ensure the availability of CSA promotional items (bearing the Agency’s logos and signature) so that CSA staff and visitors can purchase souvenirs.

    In order to allow the examination of the facilities and the equipment, and to facilitate the comprehension of the requirements of this RFP, a mandatory visit of the bidders will take place on January 9th at 3:00 p.m. EST. You are requested to provide to the contracting authority at least 24 hours before the visit the names of the representatives of your firm who will attend the visit. It is important to understand that the presence to this mandatory visit will be a condition of acceptance of your proposal.

    Note: A paper copy of Appendix B of the Request for Proposals will be distributed at the bidders visit.

    Amendment 1- A correction was made to the solicitation document to clarify the time for the visit on January 9th at 3 pm. In addition, the draft of the future contract was added to the attached documents.

    Amendment 2 - New closing date : Wednesday, February 5th 2020 at 4 pm EST

    New added document: Annexes E - Guide and definitions related to the environmental requirements

    Amendment 3

    This amendment follows the bidders' visit held on January 9, 2020 at 3:00 p.m. at the Canadian Space Agency premises in Saint-Hubert and confirms the clarifications made during the question period.

    New added documents :

    • Formulaire 3 - Tableau Critères T3 et T4 BILINGUE - Form 3 - Table Critera T3 and T4 BILINGUAL_15 JAN 2020 (MANDATORY) (the T3 Criterion and T4 Criterion tabs must be completed by Bidders). It is important to understand that this document must be fully completed and will be a condition for the acceptance of your Proposal.
    • Questions des soumissionnaires – Bidders Questions BILINGUE_15 JAN 2020 (for information only)
    • As agreed by all participants during the January 9, 2020 visit, the original internal working document will not be translated (in French only). (for information only)
      • Sondage - Résumé résultats sondage cafétéria
      • Sondage - Tableau des résultats_QCM
    • Liste des articles promo ASC – List of promo items BILINGUE_15 JAN 2020

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

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    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Canadian Space Agency
    Address
    6767 Route de l'Aéroport
    Saint-Hubert, Quebec, J3Y 8Y9
    Canada
    Contracting authority
    Gentile, Alexandre
    Phone
    450-926-4875
    Email
    alexandre.gentile@canada.ca
    Address
    6767 route de l'Aéroport
    Saint-Hubert, QC, J3Y 8Y9
    CA

    Buying organization(s)

    Organization
    Canadian Space Agency
    Address
    6767 Route de l'Aéroport
    Saint-Hubert, Quebec, J3Y 8Y9
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    008
    English
    15
    English
    3
    English
    1
    English
    6
    English
    5
    English
    3
    French
    3
    French
    5
    French
    4
    French
    1
    008
    French
    3
    French
    3
    007
    English
    3
    007
    French
    2
    005
    English
    12
    006
    English
    8
    005
    French
    7
    006
    French
    3
    English
    4
    002
    English
    6
    This document was removed on 2022/02/23.
    003
    English
    3
    001
    English
    7
    004
    English
    4
    English
    5
    French
    5
    002
    French
    4
    French
    4
    004
    French
    4
    003
    French
    5
    001
    French
    9
    This document was removed on 2022/02/23.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Quebec (except NCR)
    Region of opportunity
    Canada
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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