Virtual Engagement Platform

Requirement

The Consultation Services and Stakeholder Mobilization unit requires the services of a Contractor to develop or provide an existing virtual stakeholder engagement platform. This platform will allow EC to consult stakeholders on electoral service enhancements and engage them in the electoral process. This project is part of a broader digital stakeholder engagement strategy through which EC seeks to complement in-person consultations, expand its reach among stakeholders and increase its capacity to engage them using digital and asynchronous tools. This requirement responds to the CEO's strategic plan to engage stakeholders and develop innovative consultation mechanisms.

Period of the Contract

The Contract period will be for from the Effective Date of the Contract until March 31, 2023 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 2 additional periods of 1 year under the same terms and conditions.

Submission of Proposals

This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open from 8:00 a.m. to noon and 1:00 p.m. to 4:00 p.m. Monday to Friday and closed on all statutory holidays.

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Selection Methodology

Competitive Procurement Strategy: Highest combined rating of technical merity and price.

Enquiries

All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at proposal@elections.ca

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

Further information about Elections Canada may be obtained at elections.ca.