Virtual Engagement Platform

Solicitation number ECSM-RFP-2021-0649

Publication date

Closing date and time 2022/05/03 14:00 EDT

Last amendment date


    Description

    Requirement

    The Consultation Services and Stakeholder Mobilization unit requires the services of a Contractor to develop or provide an existing virtual stakeholder engagement platform. This platform will allow EC to consult stakeholders on electoral service enhancements and engage them in the electoral process. This project is part of a broader digital stakeholder engagement strategy through which EC seeks to complement in-person consultations, expand its reach among stakeholders and increase its capacity to engage them using digital and asynchronous tools. This requirement responds to the CEO's strategic plan to engage stakeholders and develop innovative consultation mechanisms.

    Period of the Contract

    The Contract period will be for from the Effective Date of the Contract until March 31, 2023 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 2 additional periods of 1 year under the same terms and conditions.

    Submission of Proposals

    This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

    Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

    For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open from 8:00 a.m. to noon and 1:00 p.m. to 4:00 p.m. Monday to Friday and closed on all statutory holidays.

    Bids sent via email or facsimile will not be accepted.

    Documents may be submitted in either official language of Canada.

    Elections Canada retains the right to negotiate with suppliers on any procurement.

    Selection Methodology

    Competitive Procurement Strategy: Highest combined rating of technical merity and price.

    Enquiries

    All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

    All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

    Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at proposal@elections.ca

    Debriefings

    Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

    Further information about Elections Canada may be obtained at elections.ca.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)
    • Canada-UK Trade Continuity Agreement (Canada-UK TCA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Contracting authority
    Menasce, Stefania
    Phone
    873-416-1578
    Email
    Stefania.Menasce@elections.ca
    Address
    60 Rue Victoria
    Gatineau, QC, K1A 0M6
    CA

    Buying organization(s)

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    004
    English
    1
    004
    French
    0
    003
    English
    7
    003
    French
    2
    002
    English
    19
    002
    French
    5
    001
    English
    20
    001
    French
    4
    000
    English
    108
    000
    French
    7

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Support

    Contact us directly, or find your answers using resource guides.

    Date modified: