Secure Destruction Services for Canada Revenue Agency

Solicitation number 1000395992

Publication date

Closing date and time 2022/10/27 14:00 EDT

Last amendment date


    Description

    Notice of Proposed Procurement (NPP) for Secure document destruction for Canada Revenue Agency

    Applicable Trade Agreements:

    The following trade agreement apply to this procurement:
    Canadian Free Trade Agreement (CFTA) 504.13.

    Description of the Requirement:

    The Canada Revenue Agency (CRA) is seeking to obtain secure destruction services for its sensitive paper material.

    At the majority of CRA’s locations these services will be required off-site, however, the CRA will accept on-site (mobile) secure destruction at a restricted number of locations, as indicated at Appendix 1 to Annex A: CRA Locations. On a limited basis, the CRA may accept mobile (on-site) secure destruction at other locations, when operational requirements permit.

    The CRA requires the services referenced above in the following service areas:

    Eastern:

    This service area comprises the provinces of New Brunswick, Nova Scotia, Prince Edward Island, Newfoundland and Labrador, and Quebec (excluding the National Capital Region (NCR)).

    Central:

    This service area comprises of the province of Ontario and the NCR.

    Prairies:

    This service area comprises of the provinces of Manitoba, Saskatchewan and Alberta.

    Pacific:

    This service area comprises of the province of British Columbia.

    Up to four contracts may be awarded as a result of this bid solicitation. 

    Bidders may submit a proposal for any of the four service areas. Bidders can bid on more than one service area. In the event that a single Bidder is deemed the highest ranked responsive bid for multiple service areas, the CRA will award one contract for these multiple service areas.

    Proposed period of contract:

    The period of any resulting contract will be for two years with the irrevocable option to extend the contract(s) by three periods of one-year each.

    Evaluation and selection process 
    A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

    Proposal documents and supporting information must be submitted in either English or French.

    Conditional Set-Aside Under the Procurement Strategy for Indigenous Business
    • This procurement may be conditionally set aside under the federal government Procurement Strategy for Indigenous Business.
    • In order to be considered for the set-aside, the Bidder must certify that it qualifies as an Indigenous business as defined under PSIB and that it will comply with all requirements of PSIB. If bids from two (2) or more Indigenous businesses are compliant with the terms of the Request for Proposal, the contracting authority will limit the competition to those Indigenous businesses and will not consider bids from any non-Indigenous businesses that may have been submitted.
    • For more information on Indigenous business requirements of the Set-aside Program for Indigenous Business, refer to Eligibility for Indigenous procurement set aside and Procurement information for Indigenous business owners

    Submission of Proposals

    Bids must be submitted by using the Connect service provided by the Canada Post Corporation. When responding, the proposal MUST be delivered to:
    Canada Revenue Agency
    Bid Receiving Unit
    BRUg@cra-arc.gc.ca
    Bids will not be accepted if emailed directly to this email address. This email address must be used to request that CRA open a Connect conversation, as detailed in Standard Instructions 2003. Bidders must not use their own licensing agreement for Connect to initiate a Connect conversation with CRA.

    Further elements:

    The CRA reserves the right to negotiate with suppliers on any procurement.

    There are security requirements associated with this requirement. For additional information, consult the bid solicitation document.

    The Federal Contractors Program (FCP) for employment equity applies to this procurement.

    Questions must be directed in writing to the contracting authority via email: 

    Marie-Claude Lepage

    marie-claude.lepage@cra-arc.gc.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Canada Revenue Agency
    Address
    555 Mackenzie Avenue
    Ottawa, Ontario, K1A 0L5
    Canada
    Contracting authority
    Marie-Claude Lepage
    Phone
    343-572-7146
    Email
    marie-claude.lepage@cra-arc.gc.ca
    Address
    250 Albert Street
    Ottawa, ON, K1A 0L5
    CA

    Buying organization(s)

    Organization
    Canada Revenue Agency
    Address
    555 Mackenzie Avenue
    Ottawa, Ontario, K1A 0L5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    007
    English
    9
    007
    French
    2
    French
    2
    006
    French
    2
    006
    English
    12
    English
    7
    005
    English
    13
    005
    French
    2
    004
    French
    2
    004
    English
    11
    003
    English
    10
    003
    French
    3
    002
    French
    2
    002
    English
    13
    001
    English
    26
    001
    French
    5
    English
    23
    000
    English
    70
    French
    2
    000
    French
    8

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    Region of opportunity
    Canada
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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