Secure Destruction Services for Canada Revenue Agency

Notice of Proposed Procurement (NPP) for Secure document destruction for Canada Revenue Agency

Applicable Trade Agreements:

The following trade agreement apply to this procurement:
Canadian Free Trade Agreement (CFTA) 504.13.

Description of the Requirement:

The Canada Revenue Agency (CRA) is seeking to obtain secure destruction services for its sensitive paper material.

At the majority of CRA’s locations these services will be required off-site, however, the CRA will accept on-site (mobile) secure destruction at a restricted number of locations, as indicated at Appendix 1 to Annex A: CRA Locations. On a limited basis, the CRA may accept mobile (on-site) secure destruction at other locations, when operational requirements permit.

The CRA requires the services referenced above in the following service areas:

Eastern:

This service area comprises the provinces of New Brunswick, Nova Scotia, Prince Edward Island, Newfoundland and Labrador, and Quebec (excluding the National Capital Region (NCR)).

Central:

This service area comprises of the province of Ontario and the NCR.

Prairies:

This service area comprises of the provinces of Manitoba, Saskatchewan and Alberta.

Pacific:

This service area comprises of the province of British Columbia.

Up to four contracts may be awarded as a result of this bid solicitation. 

Bidders may submit a proposal for any of the four service areas. Bidders can bid on more than one service area. In the event that a single Bidder is deemed the highest ranked responsive bid for multiple service areas, the CRA will award one contract for these multiple service areas.

Proposed period of contract:

The period of any resulting contract will be for two years with the irrevocable option to extend the contract(s) by three periods of one-year each.

Evaluation and selection process 
A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

Proposal documents and supporting information must be submitted in either English or French.

Conditional Set-Aside Under the Procurement Strategy for Indigenous Business
• This procurement may be conditionally set aside under the federal government Procurement Strategy for Indigenous Business.
• In order to be considered for the set-aside, the Bidder must certify that it qualifies as an Indigenous business as defined under PSIB and that it will comply with all requirements of PSIB. If bids from two (2) or more Indigenous businesses are compliant with the terms of the Request for Proposal, the contracting authority will limit the competition to those Indigenous businesses and will not consider bids from any non-Indigenous businesses that may have been submitted.
• For more information on Indigenous business requirements of the Set-aside Program for Indigenous Business, refer to Eligibility for Indigenous procurement set aside and Procurement information for Indigenous business owners

Submission of Proposals

Bids must be submitted by using the Connect service provided by the Canada Post Corporation. When responding, the proposal MUST be delivered to:
Canada Revenue Agency
Bid Receiving Unit
BRUg@cra-arc.gc.ca
Bids will not be accepted if emailed directly to this email address. This email address must be used to request that CRA open a Connect conversation, as detailed in Standard Instructions 2003. Bidders must not use their own licensing agreement for Connect to initiate a Connect conversation with CRA.

Further elements:

The CRA reserves the right to negotiate with suppliers on any procurement.

There are security requirements associated with this requirement. For additional information, consult the bid solicitation document.

The Federal Contractors Program (FCP) for employment equity applies to this procurement.

Questions must be directed in writing to the contracting authority via email: 

Marie-Claude Lepage

marie-claude.lepage@cra-arc.gc.ca