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Agency of Record

Solicitation number EP361-191751/B

Publication date

Closing date and time 2019/05/28 15:00 EDT

Last amendment date


    Description
    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: If 2+ bids offer Canadian goods/services other bids will not be considered
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    AGENCY OF RECORD (AOR)
    
    EP361-191751/B
    Ivany, Chris
    Telephone No. - (613) 993-0048
    
    Requirement:
    The Government of Canada (GC) requires a contractor to provide the services of an Agency of Record (AOR) for media planning and strategizing, media buying, ad serving and trafficking, ad verification, reporting and reconciliation, to support a wide range of advertising initiatives, from multi-channel multi-million dollar campaigns, to smaller projects in only one channel (e.g. social media, magazines, newspapers, radio, targeting specific target audiences or geographic locations) and limited budget. The Contract is both for operational services (Management Services) throughout the period of the Contract, and campaign-specific services (Advertising Services) and other related services (Additional Advertising Services). 
    
    Period of the Contract:
    The period of the Contract is for three (3) years from date of award of the Contract with an irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year period(s) under the same conditions.
    
    The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).
    
    Bidders' Conference/Teleconference:
    A Bidder's conference/teleconference will be held in Ottawa, Ontario on May 6, 2019. Bidders are invited to attend in person or by teleconference. Bidders who do not attend will not be precluded from submitting a proposal.
    
    Evaluation Criteria:
    
    Mandatory Requirements include: 
    ? Corporate Experience;
    ? Ability to Communicate in English and French; and
    ? Resources and Accreditation
    
    Rated Requirements include: 
    ? Management Approach;
    ? Performance;
    ? Experience of the Bidder; and
    Bidders that pass the mandatory technical and the point rated technical evaluation requirements must deliver one (1) oral presentation through videoconference or in person (date and time to be confirmed).
    
    Basis of Selection:
    1. To be declared responsive, a bid must:
    (a) comply with all the requirements of the bid solicitation;
    (b) meet all mandatory criteria; and
    (c) obtain the required minimum points specified for each criterion for the technical evaluation; The overall rating is performed on a scale of 25 points.
    2. Bids not meeting (a), (b) or (c) will be declared non-responsive.
    3. The evaluation will be based on the highest responsive combined rating of technical merit and price.
    The ratio will be 70% for the technical merit and 30% for the price.
    4. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 70%.
    5. To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 30%.
    6. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating.
    
    More information on the advertising practices of the Government of Canada can be found at:
    http://www.tpsgc-pwgsc.gc.ca/pub-adv/index-eng.html
    
    All inquiries regarding aspects of this request for proposal should be e-mailed to: Christopher.ivany@pwgsc-tpsgc.gc.ca.
    
    Solicitation documents must be obtained through BuyandSell.gc.ca
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.
    
    More information is provided in the Request for Proposal.
    
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Ivany, Chris
    Phone
    (613) 993-0048 ( )
    Email
    christopher.ivany@tpsgc-pwgsc.gc.ca
    Fax
    (613) 949-1281
    Address
    360 Albert St. / 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    006
    English
    32
    006
    French
    12
    004
    English
    23
    005
    English
    22
    005
    French
    8
    004
    French
    7
    003
    English
    25
    003
    French
    7
    002
    English
    28
    002
    French
    10
    001
    English
    33
    English
    35
    French
    9
    001
    French
    11
    000
    English
    226
    000
    French
    42

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Northwest Territories
    ,
    Nunavut Territory
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    Yukon
    ,
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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