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Facility Management Services - Canadian High Arctic Research Station (CHARS), Cambridge Bay, NU

Solicitation number ET025-202063/B

Publication date

Closing date and time 2020/09/18 15:00 EDT

Last amendment date


    Description
    Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA / FTAs with Peru / Colombia / Panama / Korea
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: Yes
    Nature of Requirements: 
    
    Canadian High Arctic Research Station (CHARS) Facility Management Services at the Canadian High Arctic Research Station (CHARS), Cambridge Bay, Nunavut
    
    ET025-202063/B
    Fagan, Mike 
    Telephone No. - (204) 296-5375
    Email: mike.fagan@pwgsc-tpsgc.gc.ca
    
    Public Works and Government Services Canada (PWGSC), on behalf of POLAR Knowledge Canada (POLAR), has a requirement for a Facility Management Services contract to plan, operate, and maintain the Canadian High Arctic Research Station (CHARS) in Cambridge Bay, Nunavut. This contract will deliver a range of services including: building operations and maintenance, managing of service calls and incidents, emergency work services, warranty related services, cleaning requirements, hoteling requirements, fume hood maintenance, environmental management, management of utilities, inventory management, building management planning, building performance reviews and minor repairs as more fully described in the Statement of Work.
    
    The Service Provider is required to plan, operate, and maintain the campus using their own forces and subcontracts so that POLAR can focus on its mandate to deliver cutting-edge science and technology research in Canada’s north, while ensuring the campus is maintained to an appropriate standard, provides a healthy and safe working environment, and is in line with Treasury Board Policies.
    
    The duration of the contract will be for a five year period, with the possibility of three two-year option periods.
    
    A Site Visit WebEx will be held to provide a description of the facility and answer any questions from bidders regarding the site. See further details on the Site Visit WebEx in the tender documents.
    
    This procurement contains mandatory requirements. Failure to comply may result in rejection of your bid.
    
    THIS PROCUREMENT IS SUBJECT TO THE AGREEMENT BETWEEN THE INUIT OF THE NUNAVUT SETTLEMENT AREA AND HER MAJESTY THE QUEEN IN RIGHT OF CANADA (THE NUNAVUT AGREEMENT).
    
    THIS REQUIREMENT IS LIMITED TO INUIT FIRMS ON THE INUIT FIRM REGISTRY (IFR).
    
    THIS DOCUMENT CONTAINS AN INDUSTRIAL SECURITY REQUIREMENT.
    
    FAIRNESS MONITOR: Canada has engaged a Fairness Monitor to monitor this procurement process.
    
    IMPORTANT NOTICE TO SUPPLIERS RE. BID SUBMISSION REQUIREMENTS
    Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Western Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority. 
    
    Suppliers are required to submit bids electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.
    
    To use epost Connect to submit your bid, or to get more information on its use, please send an email to the Western Region Bid Receiving Unit’s generic address at roreceptionSoumissions.wrbidreceiving@tpsgc-pwgsc.gc.ca
    
    Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.
    
    Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult Buysandsell.gc.ca.
    
    Bidders are responsible for obtaining copies of bid forms, special instructions and amendments issued prior to bid closing, and are to ensure they are addressed in the submitted bid.
    
    Firms intending to submit bids on this project should obtain bid documents through the GETS service provider on the Government of Canada Web site at http://buyandsell.gc.ca/procurement-data/tenders. Firms that obtain bid documents from a source other than the official site run the risk of not receiving a complete package.
    
    Closing Date: September 18, 2020, 14:00h. CDT.
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Fagan, Mike
    Phone
    (204) 296-5375 ( )
    Email
    mike.fagan@pwgsc-tpsgc.gc.ca
    Fax
    (204) 983-7796
    Address
    Victory Building/Édifice Victory
    Room 310/pièce 310
    269 Main Street/269 rue Main
    Winnipeg, Manitoba, R3C 1B3

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    007
    English
    57
    007
    French
    9
    English
    18
    006
    English
    25
    006
    French
    5
    English
    17
    005
    English
    26
    005
    French
    3
    004
    English
    45
    004
    French
    5
    003
    English
    30
    003
    French
    5
    002
    English
    35
    002
    French
    4
    001
    English
    52
    001
    French
    8
    000
    English
    196
    000
    French
    32

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Nunavut Territory
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Highest Combined Rating of Technical Merit and Price

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