Facility Management Services - Canadian High Arctic Research Station (CHARS), Cambridge Bay, NU

Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

Canadian High Arctic Research Station (CHARS) Facility Management Services at the Canadian High Arctic Research Station (CHARS), Cambridge Bay, Nunavut

ET025-202063/B
Fagan, Mike 
Telephone No. - (204) 296-5375
Email: mike.fagan@pwgsc-tpsgc.gc.ca

Public Works and Government Services Canada (PWGSC), on behalf of POLAR Knowledge Canada (POLAR), has a requirement for a Facility Management Services contract to plan, operate, and maintain the Canadian High Arctic Research Station (CHARS) in Cambridge Bay, Nunavut. This contract will deliver a range of services including: building operations and maintenance, managing of service calls and incidents, emergency work services, warranty related services, cleaning requirements, hoteling requirements, fume hood maintenance, environmental management, management of utilities, inventory management, building management planning, building performance reviews and minor repairs as more fully described in the Statement of Work.

The Service Provider is required to plan, operate, and maintain the campus using their own forces and subcontracts so that POLAR can focus on its mandate to deliver cutting-edge science and technology research in Canada’s north, while ensuring the campus is maintained to an appropriate standard, provides a healthy and safe working environment, and is in line with Treasury Board Policies.

The duration of the contract will be for a five year period, with the possibility of three two-year option periods.

A Site Visit WebEx will be held to provide a description of the facility and answer any questions from bidders regarding the site. See further details on the Site Visit WebEx in the tender documents.

This procurement contains mandatory requirements. Failure to comply may result in rejection of your bid.

THIS PROCUREMENT IS SUBJECT TO THE AGREEMENT BETWEEN THE INUIT OF THE NUNAVUT SETTLEMENT AREA AND HER MAJESTY THE QUEEN IN RIGHT OF CANADA (THE NUNAVUT AGREEMENT).

THIS REQUIREMENT IS LIMITED TO INUIT FIRMS ON THE INUIT FIRM REGISTRY (IFR).

THIS DOCUMENT CONTAINS AN INDUSTRIAL SECURITY REQUIREMENT.

FAIRNESS MONITOR: Canada has engaged a Fairness Monitor to monitor this procurement process.

IMPORTANT NOTICE TO SUPPLIERS RE. BID SUBMISSION REQUIREMENTS
Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Western Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority. 

Suppliers are required to submit bids electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.

To use epost Connect to submit your bid, or to get more information on its use, please send an email to the Western Region Bid Receiving Unit’s generic address at roreceptionSoumissions.wrbidreceiving@tpsgc-pwgsc.gc.ca

Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.

Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult Buysandsell.gc.ca.

Bidders are responsible for obtaining copies of bid forms, special instructions and amendments issued prior to bid closing, and are to ensure they are addressed in the submitted bid.

Firms intending to submit bids on this project should obtain bid documents through the GETS service provider on the Government of Canada Web site at http://buyandsell.gc.ca/procurement-data/tenders. Firms that obtain bid documents from a source other than the official site run the risk of not receiving a complete package.

Closing Date: September 18, 2020, 14:00h. CDT.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.