Institutional Chaplaincy Services

Institutional Chaplaincy Services

This requirement is for: The Correctional Service of Canada, on a national basis.

Trade agreement:     
This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: compliant bid with the lowest price per point.

Set-aside under the Procurement Strategy for Aboriginal Business:

This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: 
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: 
This contract includes security requirements.

Nature of Requirements: 

The following is a summary of the statement of work for this requirement. 

The Correctional Service Canada has a requirement to obtain religious and spiritual services to federal offenders of all faiths residing in CSC’s institutions to meet it legal obligations under the Correctional and Conditional Release Act.

The work will involve the following:

While respecting the Religious and Spiritual Services ratio outlined in the Memorandum of Understanding between the Interfaith Committee on Chaplaincy (IFC) and the Correctional Service of Canada (2007), and at the direction of the Project Authority, the Contractor will engage Qualified Professional Official Representatives of Canada’s religious and spiritual communities to supply 42,900 hours of institutional chaplaincy services in order to meet the following requirements:

a) A minimum of 1 (one) person designated as the site-based chaplain (at 37.5 hours per week) for each site identified by CSC. Each site-based chaplain will ensure the provision of religious and spiritual services for all inmates at the site. This will include the facilitation of all religious and spiritual rites, rituals, worship and other observances, including spiritual counseling, religious and spiritual education activities, as well as the integration of Chaplaincy services in the institution, and all other duties as required by the Project Authority and stipulated in this Statement of Work. 

b) Specific religious and spiritual services to inmates on an as-and-when-requested basis as directed and required by the Project Authority through the issuance of a Task Authorization, based on a demographically responsive, tradition-specific model of spiritual and religious service provision. These services include the provision of rites, rituals and observances, spiritual counseling, religious and spiritual education activities, input concerning integration of these services in the institution, and other duties as identified by the Project Authority and stipulated in this Statement of Work.

c)    The Contractor will recruit, screen, hire, place, train, supervise and evaluate its personnel engaged in providing religious and spiritual services within CSC institutions. Some activities will require stakeholder collaboration, which may include the IFC, CSC staff, and inmates as directed by the Project Authority. Any and all resources, including replacements, must meet the Mandatory Criteria outlined in the Request for Proposal for these services.

Expected Delivery Date:September 30, 2014

File Number: 21120-14-1935063

Contracting Authority: Michele Chouinard
Correctional Service of Canada
340 Laurier Avenue West
Ottawa Ontario
K1A 0P9 
Telephone number: 613-943-3055
Facsimile number: 613-992-1217
E-mail: Michele.Chouinard@CSC-SCC.GC.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from the MERX website at www.MERX.com.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.



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