RELOCATION SERVICES

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Title

Household Goods Moving Services -  Domestic

This Notice is raised to announce a date for Reviewing Results
of Industry Consultations

Industry Consultation

A face-to-face industry day will be held on September 4, 2013 at
13:00 hrs at the offices of RCMP 
located at 73 Leikin Drive in Ottawa.

Due to space constraints, attendance will be limited to 2
representatives from each potential respondent. Security
requirements require that suppliers intending to attend the
industry consultation must provide 
the names of attendees to the Contracting Authority no later
than Noon EDT on August 26, 2013 to 
ensure admittance to the industry consultation.

Discussions taking place at the industry day will not be
recorded or transcribed.  This is an informal meeting with
industry; however, suppliers will have the opportunity to submit
specific enquiries in writing 
to the Contracting Authority during the solicitation period for
the RFP.  

Non-attendance at the industry day will not preclude a supplier
from bidding on this requirement when 
the RFP is ultimately published.

Directions to the RCMP 73 Leikin Drive location: From East Hunt
Club, turn left onto Prince of Wales, 
turn right onto Fallowfield, turn left onto Merivale, turn right
onto Leikin, turn left into Visitor Parking lot.

From West Hunt Club, turn right onto Prince of Wales, turn right
onto Fallowfield, turn left onto Merivale, turn right onto
Leikin, and turn left into the Visitor Parking lot.

The main entrance to the building is located at 73 Liekin. All
guests are required to register at the Visitor Centre. There is
a large visitor parking lot next to the Visitor Centre. Once
registered at the Visitor 
Centre, guests will walk to the M4 entrance where they will be
greeted by an RCMP representative.


Agenda Highlights

Financial Evaluation and Business Distribution Methodology

In the RFP, Bidders will be asked to provide rates for the
following:
General All-Inclusive Moving Service Rate (GAMS) for moves
originating in Canada and the United States;
Long-term storage (LTS)
Personal Motor Vehicles;
Storage-in-transit (SIT) for periods exceeding 10 days;
Warehouse handling in and out;
Hourly rates for labour if a move is cancelled or delayed on
load day; and
Moves involving Third Party Service Providers (GAMS3PSP):
Transport by air;
Transport by water; and
Transport by rail.




In order for Bidders to determine their rates, historic volumes
will be provided.  Please note that the historic volumes are for
informational purposes only and do not constitute a projection
of future business.

Bidders will be ranked based on a point-system derived from the
rates bid in the financial evaluation as well as other rating
criteria.  The Bidders will be given the opportunity to select
their business volume (within parameters) based on their ranking
order and the remaining percentages of business available.

Moves accessible only by Third Party Service Providers are not
included in the business distribution although associated long
term storage (LTS) and Loc/LHM may be included.

* The financial evaluation grids, process for evaluation, and
business distribution methodology will be posted in an amendment
to this notice prior to the Industry Consultations.

** Only the format and content of the Financial Evaluation and
Business Distribution 
Methodology will be explained; Bidder rates are not to be
submitted nor will they be discussed.


Benchmark Rates

Bidders will bid their GAMS rates without reference to any
benchmark.  


General All-Inclusive Moving Service Rate (GAMS)

Bidders will bid their GAMS rates. The GAMS rate is applied to
the over-the-road portion of a shipment and includes pre-move
consultation; pre-packing; major appliance certification and
servicing; packing; physical handling of HG&E between the
residence and the van; loading; scaling; transportation;
ferries; 
up to four hours waiting time; unloading; unpacking; shuttle
service; parking permits; hoisting; lowering; rigging; up to 10
days of storage in-transit (SIT); crew costs; Replacement Cost
Protection (RCP) 
including claims settlement and any other services that are
required (such as long carry) to prepare for 
the transport of the HG&E shipment that are not otherwise
specified.

The detail in the GAMS table has been increased.


Moves involving Third Party Service Providers (GAMS3PSP)

The GAMS3PSP rates will be bid separately with the lowest priced
bidder awarded 100% of the moves; this will allow the Contractor
to build relationships with Third Party Service Providers and
coordinate moves into and out-of a given location.  Bidders will
provide rates for HG & E transported by air,  water, and rail;
this rate will be applied to the Third Party Service Provider
portion of shipments and is in 
addition to the GAMS rate for the road portion of the move. 
Extensions to the transit time guide (TTG) 
for delays outside contractor control will be reviewed on a
case-by-case basis.

Business distribution for the remaining service area will not be
impacted by award of these moves.


Packing Standards

Packing Standards have been removed from the draft RFP and
replaced with General Packing Requirements.

The Contractor is to perform all preparation and packing in a
manner resulting in the least cubic measurement, producing
packages that withstand normal movement without damage to the
container 
or contents and at a minimum of weight, unless the articles were
previously packed by the shipper.


Contract Period

The contract period will be shortened to allow contractors to
adjust to the changes and minimize risks associated with a
long-term contract.


Working Hours

Working hours have increased during the Active Posting Season
(Jun - Aug) so that all pre-move consultation,
pre-packing/packing, loading, unloading, and unpacking services
commence no earlier 
than 0800 hours and cease no later than 2000 hours from Monday
to Saturday, excluding statutory holidays.  Delivery or
unpacking on weekends or statutory holidays may be
pre-authorized by the TA 
only with mutual agreement between the Shipper and the
Contractor, and as long as there is no 
additional cost to Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.