Optical Scanning RMSO

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Optical Scanning RMSO

E60ZM-150001/A
Croucher, Dennis
Telephone No. - (873) 469-4972
Fax No. - (819) 956-1207 

PWGSC intends to promulgate four Regional Master Standing Offers (RSMO) for optical scanning and data conversion services with a total dollar value of $2,500,000 (including GST/HST).  The highest responsive lowest price per point offering to the Crown will be issued the first RMSO. The second highest responsive lowest price per point offering to the Crown will be issued the second RMSO. The third highest responsive lowest price per point offering to the Crown will be issued the third RMSO. The fourth highest responsive lowest price per point offering to the Crown will be issued the fourth RMSO. These services may be requested by Canadian government departments, corporations and agencies located in the National Capital Region, on an as-and-when requested basis, for a three year period from date of promulgation. Anticipated to be July 1, 2016 to June 30, 2019.  

The call-up limitation is $100,000 (including GST/HST).  Users are to place call-ups against the four Standing Offers on a right of first refusal basis. Users will be required to issue call-ups to the Offeror based on best value ranking for services including mandatory items and applicable list of optional items. In the event that one or more optional items is required by the call-up authority is not listed by the Offeror based on best value ranking,  the call-up authority may issue its call-up for all required items fromthe next highest rated Offeror that is able to meet the requirement.

The evaluation criteria are made of both mandatory and point rated requirements.  The selection of the Offerors will be made on the basis of best overall value based on technical merit and cost that is the total estimated cost divided by the total number of points (lowest cost per point ratio).  Multiple Standing Offers will be established. 

The following are the applicable mandatory requirements:

1. The Offeror’s project manager must have a minimum of one full year of experience in optical scanning policies and techniques associated with set-up, preparation of documents, record conversion, quality control and the technical support of document imaging projects for all mandatory items and each optional item quoted in Annex B. Offeror must provide a resume and dates to indicate the one full year of experience.
The candidate must be able to read, write and speak fluently in either one of Canada’s official languages.


2. The Offeror’s designated person responsible for quality control and quality assurance must have a minimum of one full year of experience in quality control and quality assurance procedures for all mandatory items and each optional item quoted in Annex B. Bidder must provide a resume and dates to indicate the one full year of experience.


3. The Offeror must provide a list of equipment on site to perform all mandatory items and each optional item quoted in Annex B.  Equipment list must be cross referenced with corresponding service offerings from Annex B. 
No subcontracting is allowed except for shipping purposes.
Offerors must complete the Equipment / Operators form at Attachment 1 to Part 4.


4. The Offeror must have a minimum of two trained operators for the equipment listed.  The names and experience of trained operators must be provided and cross referenced to the equipment for which they are qualified to operate. The trained operators must be able to perform all mandatory items and each optional item quoted in Annex B.
Offerors must complete the Equipment / Operators form at Attachment 1 to Part 4.


5. The Offeror must demonstrate that the Offeror’s company have satisfactorily completed one optical scanning project in TIFF CCITT G4format and one optical scanning project in PDF normal format. For each project described, provide the project name, client organization, contact (with phone number), the dates of each project (month-year to month-year), a description of the work performed for the client and the responsibilities of the Offeror during the project.


6. The Offeror must maintain a location in the National Capital Region (NCR) open during normal business hours where any Canadian Government user may choose to deliver or pick up boxes of documents. This location must clearly be identified with the Offeror’s company signage.


Delivery Date: 15/04/2016

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.