Use this checklist to prepare to register on SAP Ariba 

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The future of Government of Canada procurement is here! Public Services and Procurement Canada (PSPC) is launching a new suite of online procurement services called CanadaBuys, which includes use of a web-based tool called SAP Ariba.

Use this handy checklist to gather all the information you need before you register your business and begin selling to PSPC. Getting all your information together before you sit down to register will save you time and make registration a snap! 

Visit our registration page on SAP Ariba when you’re ready to get started with the self-registration process. This link gives you access to all the fields you will need to fill out to complete your Government of Canada profile.

Basic company information

First, you’ll be asked to enter some basic information to create a company profile. A company profile will allow you to view tender opportunities. Here is what you’ll need: 

  • Company name
  • Street address
  • City
  • Province
  • Postal code
  • Country

 

Next, decide who the main user of your account will be. It’s important to note that this person’s name, email address, and phone number will be visible to Government of Canada buyers on your company profile. This person can also choose to receive all account notifications. You will be able to add other users to the account once you’re all set up. The information needed is:

  • First and last name
  • Email address
  • Username 
  • Password
  • Email address for notifications and orders (if different from main email address) 

Company profile

In order to bid on tender opportunities, you'll need to complete our company profile with the following information:

  • Company name
  • Short description of your company
  • Product/service categories (these will further describe what your business sells) 
  • Ship-to address and service locations
  • Year founded
  • Number of employees
  • Whether your business is a sole proprietorship, corporation, partnership or cooperative

General business questions

This information is required by the Government of Canada. You’ll need:

  • General company information (choose the industry that corresponds to your main business activity) 
  • Type of business
  • Names of current owners, directors, and partners AND the relationship (such as owner, trustee, etc.) but their position is optional (such as CEO, CFO, etc.)
  • Voluntary Indigenous self-identification (if applicable) 
    • Why is the government asking for this information? SAP Ariba is a separate web-based tool now required to do business with the Government of Canada and all businesses wishing to bid on opportunities need to create their own account. Your account information is stored according to the provisions in the Privacy Act, and this section is completely voluntary. 
  • Official documents for environmental management systems (if applicable, such as ISO14001, etc.) 
  • Link(s) to sustainable suppliers’ rating systems (such as LEED or equivalent) 

Financial information

If your business is in the process of finalizing a contract with PSPC, you must enter this next set of information. Here’s what you require: 

  • Canada Revenue Agency (CRA) business number, visit the CRA website to learn how to get your business number if you do not already have one
  • CRA ownership type (sole proprietorship, partnership, corporation, other)
  • Vendor type (Canadian, non-Canadian)
  • Country code (if non-Canadian)
  • Preferred method of payment
    • Canadian (direct deposit, cheque)
      • Bank name
      • Bank address
      • Name of account holder 
      • Financial Institution Number
      • Branch number
      • Account number
      • Copy of voided cheque or confirmation letter from your bank 
    • Non-Canadian (wire, cheque)
      • Bank name
      • Bank address
      • Name of account holder
      • BIC/SWIFT code
      • Bank sort code
      • Account type
      • Account number
      • Bank control key (an alphanumeric, two-character field that indicates the type of bank account such as chequing, savings, credit, etc.)
      • International Bank Account Number (IBAN)
      • Wire instructions
      • Copy of a voided cheque or wire details from your bank

 

That’s it! You’ve gathered everything, and now you’re ready to register! Go to our SAP Ariba self-registration page and create your account now. 

 

Have questions or need help? Call, email, or chat with our Service Desk