Registering a joint venture supplier in SAP Ariba
Added March 28, 2023
This resource guide will walk you through the process of registering a joint venture in SAP Ariba to bid on a Request for Proposal (RFP) by teaming up with other businesses. Keep in mind that only the lead business in a joint venture can create an Ariba account.
In this example, ABC Inc. has decided to join with DEF Inc. to create a joint venture and is designated as the lead business.
On this page:
Create your account
Follow the instructions below to register for a username and password to log in to SAP Ariba.
First, create a new account by following the instructions in the Create your account section of the guide “Registering on and logging in to SAP Ariba: A guide for businesses.” Make sure to only enter the legal name of the lead business in the joint venture in the Company name field.
Note: If you already have another account, use a different username (email address) for this joint venture account.
Once your account is created, you will receive an activation message at the email address you indicated during registration. Open this email and click the "Activate" link. Once your account is activated, you will need to return to SAP Ariba to complete the Government of Canada’s required questionnaire.
If you are not already, log in to SAP Ariba following the steps under the Log in to your account section of the registration guide.
Next, follow the Complete these questions to bid section of the registration guide to access the questionnaire and complete questions 3 to 8, which are required to submit a bid.
If you need help with any of the questions, contact our Service Desk.
Once you reach question 5 – Integrity Regime, choose “Joint Venture” as your business type for question 5.1. For question 5.2, enter the names of all current owners, directors, trustees, and partners of the joint venture in the text box provided, starting with the lead business. Add the business name above each list of individuals’ names.
Next, enter the legal names of all of the businesses that are a part of the joint venture in question 5.3, starting with the lead business. Add each name on a separate line.
Then for question 5.4, enter the business numbers of each business, starting with the lead business. Add each number on a separate line.
If you would like to answer question 6 - Voluntary Indigenous Self-Identification, question 7 - Voluntary Under-Represented Groups Self-Identification, and question 8 - Environment Considerations, you will need to provide the status of the joint venture and not just the lead business.
Enter payment information
To be awarded a contract by the Government of Canada, you will need to add payment information to your SAP Ariba account. To do so, fill out the final section of the questionnaire by following the steps in the Entering your payment information in SAP Ariba guide.
If you answer yes to question 9.2, you must provide the business number of the lead business in the joint venture in question 9.4.
Fill in details about the joint venture
After registering in SAP Ariba and completing the required Government of Canada questionnaire, you can set up the basics of your company profile.
Access your company profile by following the steps in the Set up your profile section of the registration guide. There, you can fill in the information required in the Basic, Contacts, and Certifications tabs. Filling out the Business, Marketing and Additional Documents tabs is not required.
Under the Basic tab, in the Other names, if any field, enter the name of the joint venture in the following format: Lead legal name, constituent number two legal name, constituent number three legal name, etc. in joint venture. In this example, the joint venture legal name would be “ABC Inc., DEF Inc., IN JOINT VENTURE.”