Entering your payment information in SAP Ariba
Added October 28, 2021
Has your business been awarded a contract with Public Services and Procurement Canada? If yes, this resource article will walk you through how to add payment information to your SAP Ariba account.
Even if you received your contract by bidding through Buyandsell, remember that you will still need to enter your payment information in SAP Ariba.
Don't already have an account? Refer to the article on registering and logging in to SAP Ariba.
Fill out the final section of the questionnaire
To enter your payment information, you’ll need to fill out question 9 of the Government of Canada’s questionnaire in SAP Ariba following the steps below. If you have questions or need help filling out this information, contact the CanadaBuys Service Desk.
Note: If your business was awarded a contract through SAP Ariba, the contracting authority will notify you when you need to fill out the payment section.
Log in to SAP Ariba. If you need help doing this, refer to the article on registering and logging in to SAP Ariba.
You will be brought to the SAP Ariba home page. From there, click on the circle with your initials in it at the top-right of the page and select "Company Profile" from the drop-down menu.
This will open the Company profile page. From this page, click on the "Customer Requested" tab. Under the Sourcing customer list, click the "Government of Canada / Gouvernement du Canada" link to go to the questionnaire.
The questionnaire will open in a pop-up window. If you already completed the first part of the questionnaire, scroll down to question 9 to begin entering your payment information.
Starting with question 9.1, answer if your organization is in the process of finalizing an award of contract with the Government of Canada. Select "Yes" from the drop-down menu to continue.
Note: Only businesses that are finalizing a contract will be able to proceed to question 9.2 and onward.
For question 9.2, indicate if your business has a Canada Revenue Agency (CRA) business number. If yes, answer the following three questions:
- In question 9.3, indicate the CRA ownership type from the drop-down menu
- In question 9.4, enter your CRA business number
- In question 9.6, indicate the supplier type from the drop-down menu, and depending on your response, complete all corresponding questions, such as country, method of payment, and banking information
Next, respond to question 9.8 by selecting your preferred method of payment from the drop-down menu.
- For instructions on setting up direct deposit, continue to step 8
- For instructions on setting up payment by cheque, continue to step 10
If you choose direct deposit as your preferred method of payment, fill out the following information:
- In questions 9.10 and 9.11, enter the bank name and address, including its city, postal code, and country
- In questions 9.12 to 9.15, enter the name of the account holder, the Financial Institution Number, the branch number and the account number
In question 9.16, upload a copy of a void cheque or a bank confirmation letter. Click on the "Attach a file" link to open the Add attachment box. Click the “Browse” button to look for the file on your computer. Select your file and click “Open.” The selected file will show in the box. To attach the file, click "OK" at the top-right of the screen.
You can now skip ahead to Step 12.
If you select cheque as your preferred method of payment, go to question 9.28 and click the "References" link. A list of reference documents will appear. Select "Alternative payee Form – Formulaire – destinataire du paiement alternatif" to download and open the alternative payee form.
Complete the form according to the English instructions on page three of the document. You must complete all mandatory fields in sections 1-4 of the document. Once you have completed the form, save the document to your computer, and email it to your PSPC contact.
When you are finished filling out all the required information in the questionnaire, click the "Save as draft" button at the bottom-right of the page. A message will appear at the top of the page stating that your changes have been saved.
Note: If any information is incomplete, a red banner will appear at the top of the page indicating the problem. You will have to fix those problems before proceeding.
Finally, click the "Submit" button at the top-right of the page. A confirmation message will appear indicating that you have successfully submitted your information to the Government of Canada.
Tip: If you ever need to update your pay information, you can follow the same instructions above to go back and change your answers in the questionnaire.