SERVICING INCLUDING CLEANING, CCTV INSPECTION, REPAIR AND SEWER RE-LINING OPERATIONS

Introduction

The National Capital Commission (NCC) wishes to retain the services of firms that can provide servicing including cleaning, CCTV inspection, repair and sewer re-lining operations for various locations in the National Capital Region on an "as and when requested" basis under a standing offer agreement (SOA). All proponents identified as successful will be required to enter into a formal NCC Standing Offer Agreement. once awarded, these SOAs will serve as the contractual instrument against which individual call-ups can be made (on a project by project basis). the NCC reserves the right to amend any provisions contained herein and/or to issue any addenda.

Call-up POs made under a SOA for servicing including cleaning, CCTV inspection, repair and sewer re-lining operations for various locations in the National Capital Region (2022-2026) will be managed by NCC’s design and construction division, engineering section.

The Request for Standing Offer (RFSO) for General Services in various sewer servicing including cleaning, CCTV inspection, repair and re-lining operations (2022-2026), including its appendices, will be used as the basis for evaluation of proposals submitted in response to the RFSO, and shall be thereafter considered as requirements for SOAs awarded.

Further information regarding the NCC can be found at www.ncc-ccn.gc.ca.

Scope of Work:

Sewer servicing including cleaning, CCTV inspection, repair, and re-lining operations for the NCC are typically related to one or more of the following areas:

1. Sewer inspection using closed circuit television inspection (CCTV) of sewers 2,100 mm in diameter or less at specified locations within the NCC lands. The Contractor will not be required to clean sewers before conducting any sewer inspection unless directed by the NCC.
2. Cleaning of Sanitary sewers, storm sewers, combined sewers and Culverts including removal of all silt, debris, grease, and gravel where deemed necessary by the NCC.
3. CCTV Inspection Septic Tank and Report (including recommendations for repair or replacement)
4. Cleaning of Manhole and Catch basin sumps.
5. Reports containing paper report along with video media as specified herein.
6. Sewer spot repairs.
7. Sewer lining.
8. Consultation required for site specific requirements (eg.Gatineau Park slope condition thus affecting access.)

One method of supply used by the NCC to satisfy the requirements of identified internal users is to arrange a Standing Offer Agreement (SOA) to provide goods, services or both to the NCC during a specified period. The identified internal users to be served may then be a delegated purchasing authority and may access the source of supply directly, as and when requested, by issuing purchase orders detailing the exact quantities of goods or services they wish to order from the Offeror at a particular time during the effective period of the Offeror’s offer and in accordance with the predetermined conditions. This method of supply is particularly useful in acquiring frequently ordered commercially and non-commercially available goods or services when the total volume or value of goods or level of services that may be required by one or more identified users can be estimated beforehand, but it is not possible at the outset to identify the exact requirements for any given user at a specific time in the future. The NCC foresees a potential need for SERVICING INCLUDING CLEANING, CCTV INSPECTION, REPAIR AND SEWER RE-LINING OPERATIONS FOR VARIOUS LOCATIONS IN THE NATIONAL CAPITAL REGION, as more particularly stated herein and in the attached; you are hereby invited to provide to the NCC a Standing Offer. If you wish to submit an offer you are required to do so, on the enclosed forms and format. Please be advised that the quantity of goods and/or services and the estimated expenditure specified in the attached are only an approximation of requirements given in good faith. The making of a standing offer by the Offeror shall not constitute an agreement by the NCC to order any or all of the said goods and/or services. The NCC may make one or several purchase orders against a Standing Offer, each such purchase orders constituting an acceptance of said Standing Offer for the part of the said goods or services described in the purchase order. A request does not commit the NCC to authorize the utilization of a Standing Offer or to pay any cost incurred in the submission of offers, or cost incurred in making necessary studies for the preparation thereof, or to procure or contract for any goods or services. The NCC reserves the right to reject or authorize for utilization any offer in whole or in part, with or without further discussion or negotiation. The Offeror acknowledges that a Standing Offer is not a contract. The Offeror offers to sell or provide and deliver to the NCC, upon the terms and conditions hereinafter set out, the goods and/or services detailed herein and at the prices listed herein or on the pricing basis set out herein, AS AND WHEN REQUESTED by authorized NCC users such goods and/or services the authorized user orders, in accordance with the following provisions.

PERIOD OF THE STANDING OFFER AGREEMENT:

The duration of the SOA is for a period of four (4) years from the date of award

ADDRESS ENQUIRIES TO:

Enquiries regarding this proposal must be submitted in writing to Allan Lapensée , Sr. Procurement Advisor, at e-mail address Allan.lapensee@ncc-ccn.ca

BID DEADLINE: August 11, 2022 at 3:00pm EDT (addendum #2)

Return bids to : Bids-soumissions@ncc-ccn.ca , Reference NCC tender file AL1834

BASIS OF SELECTION:

All proposals will be evaluated against mandatory and point rated technical requirements. Proposals meeting all mandatory requirements and obtaining a minimum score of 70% on the total for the technical component will be considered as technically admissible. The selection of the successful firm(s) shall be made based on the lowest overall value of the Fee Schedule, per province. The overall value for the purpose of evaluating proposals shall be the sum of the Appendix 1 Fee Schedule items ‘Bid Grand Total’ excluding taxes.

There is no public opening scheduled.

The procurement process of this RFSO is subject to trade agreements referenced above.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.