Catering services for events in the National Capital Region

Tendering Procedure: Open

This requirement is open to Bidders for Services in the National Capital Region.

Title:

Catering services for events in the National Capital Region

Summary:

The mandate of Canadian Heritage’s (PCH) Capital Celebrations and Program Operations directorate is to organize major events in the National Capital Region (NCR). Catering services are required for artists, programming partners, volunteers, technical crew and staff at selected locations in the NCR.

The purpose of this Request for Standing Offer (RFSO) is to establish up to two (2) Standing Offers from date of award to October 31, 2024 with the possibility of extending by up to one (1) additional one-year option period, with qualified Offerors who can provide catering services on an “as and when” requested basis during PCH’s major events and other events.

Mandatory Evaluation Criteria:

MTC1: Offeror’s Experience - The Offeror must demonstrate in its offer that it has completed a minimum of three (3) similar projects for large scale, high-level events within the last five (5) years, from time of bid closing.

Note: A large scale and high-level event involves more than 200 participants which include several high-profile guests such as public figures, government officials, the diplomatic community and which was held in a prominent location such as a government building or national institution.

MTC2: Proposed Menus - The Offeror must propose two (2) different menus for the following: breakfast, lunch buffet, dinner buffet, boxed lunch, and boxed dinner.

The proposed menus mut be representative of all the items or more, included in article 3.2, Meal Requirements of Annex “A”, Statement of Work.

The items in the proposed menus must vary from day to day.

MTC3: Allergies and Intolerances Considerations - The Offeror must indicate in its offer considerations regarding allergies within its entire menus for all guests as well as intolerances for the food prepared and served.

Mandatory Financial Criteria

MFC1: The Offer must meet the mandatory financial criteria specified in the table below and provide pricing in Annex “F” - Pricing Schedule. Offers which fail to meet the mandatory financial criteria will be declared non-responsive.

Cost per meal type – The Offeror must submit a cost per meal for each of the following meal types, using Annex “F” - Pricing Schedule.

1) Breakfast

2) Lunch Buffet

3) Boxed Lunch

4) Dinner

5) Boxed Dinner

Security Requirement: There is no security requirement applicable with this Request for Standing Offer.

Contracting Authority:

Name: Lise Berniquez

Email Address: contrats-contracting@pch.gc.ca

Inquiries:

Inquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. Bidders ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF ANY SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.