“Xplorers” and “Club Parka” booklets

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Printing and delivery of "Xplorers" booklets and "Club Parka" booklets

Parks Canada has a requirement for the printing, finishing, and delivery of "Xplorers" booklets and "Club Parka" booklets specified in the Statement of Work.
 
The Contractor must provide the Parks Canada with all of the necessary services and materials for the printing, finishing, and delivery of the booklets to the required destination addresses.

The period of the Contract is from the date of award to March 31, 2021 inclusively with four (4) option periods of one (1) year each.

Invoicing will be by electronic means (email) and payment will be by Direct Deposit. 

There are no security requirements related to this requirement.

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

The requirement is limited to Canadian services.

There will be delivery requirements to locations across Canada, including those within Comprehensive Land Claims Settlement Areas.

The "Xplorers" booklets and "Club Parka" booklets are all produced as self-cover, saddle stitched booklets.

The "Xplorers" booklets are different for each location. The covers and the content for each of the booklets is different. There are some similar elements in the outside front and back covers of the "Xplorers" booklets, however the covers are personalized for each location and the content is completely different for each location. 

"Club Parka" are the same for all sites. There are only two (2) versions of Club Parka booklet: French and English.

The booklets have a total of 16, 20 or 24 pages which includes the cover. The lowest number of pages could be 16 pages and the highest could be 24 pages. There are two (2) exceptions: two (2) booklets with 12 pages. The final number of pages for each booklet will be confirmed at the time that each batch is sent to the Contractor.

The number of booklets printed per file vary from 100 to 27,000 with the majority being around 500-1,000 copies. The number of booklets printed per file varies from year to year.  

In 2020, the anticipated quantity is 430,800 booklets (275,450 Xplorers and 155,350 Club Parka). The final numbers will be confirmed to the Contractor in January 2020.

Initial Print Run - 2020: 

The printed booklets must be delivered to the different locations by no later than: 

Print run # 1 - 31 March 2020
Print run # 2 - 9 April 2020
Print run # 3 - 8 May 2020
Print run # 4 - 19 June 2020

Technical Evaluation

Proposals submitted by bidders must meet all the mandatory technical criteria of the Request for Proposal (RFP). No further consideration will be given to proposals not meeting all of the mandatory criteria.

Basis of Selection

A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract

Delivery Date: 22/12/2019

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.