Video Production Services

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Video Production Services

M7594-146021/A
Andruchow(CX Div.), Cassandra
Telephone No. - (613) 993-7846 (    )
Fax No. - (613) 991-5870

SUMMARY

The purpose of this Request for Proposal (RFP) is to seek
proposals from bidders interested in providing video production
services as outlined in the Statement of Work at Annex A, on an
'as and when requested basis' to the Royal Canadian Mounted
Police (RCMP).

The resulting contract will be in effect from the date of award
until December 31, 2015 and will include four (4) option periods
of twelve (12) months. 

TECHNICAL EVALUATION

MANDATORY TECHNICAL CRITERIA

Bidders must meet all the mandatory requirements of the RFP. No
further consideration will be given to Bidders not meeting all
the mandatory criteria.

To meet the requirement described herein, the experience of the
Bidder must be work for which the Bidder was under contract to
external clients. During the evaluation no corporate experience
gained through internal clients will be accepted or reviewed. In
the case of a joint venture, the combined experience of the
parties forming the joint venture will be considered in the
evaluation of the experience of the Bidder.

Listing experience without providing any supporting data to
describe where and how such experience was obtained will result
in the experience not being included for evaluation purposes.

Definitions for the purposes of evaluation:

"External client(s)" means clients exterior to the Bidder's own
legal entity (or joint venture partnership) and excludes the
parent, subsidiaries or other affiliates of the Bidder.

"Internal client(s)" means clients within the Bidder's own legal
entity (or joint venture partnership) and includes the parent,
subsidiaries and other affiliates of the Bidder.

"Senior level executives" are individuals at the highest level
of organizational management, who hold specific executive
powers. Senior level executives include, but are not limited to,
Chief Executive Officer (CEO), Chief Operating Officer (COO),
Chief Information Officer (CIO), Company President, Director
General, Executive Director, Assistant Deputy Minister (ADM),
RCMP Deputy Commissioner and RCMP Commissioner.
M.1 IDENTIFICATION OF THE FIRM

The Bidder must identify the owners and management of the firm
and the legal incorporated name as well as the organizational
structure.  


M.2  EXPERIENCE OF THE FIRM

The Bidder must demonstrate that they have at least three (3)
years experience filming and producing professional videos for
the web and other media.  

The Bidder must demonstrate that they have experience working
with senior level executives in the public sector or private
industry. 

M.3 VIDEO PRODUCTION SAMPLES

The Bidder must demonstrate its experience in producing videos
similar in scope to the Statement of Work by submitting one (1)
USB key demo of two (2) video production samples produced and
completed after January 1, 2011.

- The total running time of the sample must not exceed ten (10)
minutes in length. Should the running time of the submitted
samples exceed ten (10) minutes in length, only the first ten
(10) minutes will be evaluated.

- The productions must have been completed by the Bidder under a
contract with the public sector or private industry. 

- The samples must be submitted in their original language.

- The dollar value of the sample projects must be less than
$10,000.00 (GST/HST extra) each. 

- The Video Demo Fact Sheet (at Appendix 1 to Annex C) must be
completed and submitted for each video production sample.

- For each sample video the Bidder must provide the date the
video was produced, the production budget for the video and the
title of the campaign/project for which the video was produced.

(The video production sample will be rated under R.2)

M.4  FINANCIAL PROPOSAL
The Bidder must provide costing information strictly in
accordance with the Basis of Payment at Annex B. Any deviation
from the pricing schedule will render your proposal
non-responsive.

BASIS OF SELECTION

To be declared responsive, a bid must: 

A. comply with all the requirements of the bid solicitation;
B. meet all mandatory technical evaluation criteria;
C. meet all mandatory financial criteria; and
D. obtain the required minimum of 70 percent overall of the
points for the technical evaluation criteria which are subject
to point rating. The rating is performed on a scale of 200
points.

Bids not meeting (a) or (b) or (c) or (d) will be declared
non-responsive. Neither the responsive bid that receives the
highest number of points nor the one that proposed the lowest
price will necessarily be accepted. 

The responsive bid with the lowest evaluated price per point
will be recommended for award of a contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.