DRMIS PROF SVCS FOLLOW-ON SUPPORT

Trade Agreement: WTO-AGP/NAFTA/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Defence Resource Management Information System (DRMIS)
Integrated Support Services and SIGMA Integrated Support Services


W8474-126279/D
Hradecky, Michael
Telephone No. - (819) 956-1348     

Public Works and Government Services Canada (PWGSC)
Acquisitions Branch (AB)

Subject

Defence Resource Management Information System (DRMIS)
Integrated Support Services 
SIGMA Integrated Support Services

Introduction

Public Works and Government Services Canada (PWGSC) and the
Department of National Defence (DND) have engaged industry to
obtain feedback on a procurement for the provision of Integrated
Support Services for DND's Defence Resource Management
Information System (DRMIS), between December 2012 and January
2014. 

Due to the similar nature of the requirements, a decision was
made to add the PWGSC Finance Group SIGMA requirement to the
Request for Proposals (RFP) for the DND DRMIS Maintenance
Support Services.  As a result, a Contractor Selection
Methodology needed to be determined that would allow the
requirements of both DND and PWGSC Finance to be fulfilled.

PWGSC Procurement considered an approach which included a joint
DND/PWGSC Finance technical evaluation as well as the award of
two separate contracts to a single winning bidder.  PWGSC issued
a notice to the participating suppliers in the industry
engagement process for this RFP advising them of the change to
the RFP as well as the selection approach being considered.  The
suppliers identified certain risks which were considered and
have been mitigated by the addition of a governance approach and
specific contractual remedies to the draft contract terms and
conditions.

Therefore the intended result of this RFP is to issue two
separate contracts to one supplier to fulfill both requirements.


DRMIS Requirement (DND)

DND has an SAP-based integrated information system for the
support of Materiel Acquisition and Support and Financial and
Managerial Accounting business processes, as well as a number of
other related processes.  Implementation of this integrated
information system involved the replacement of a large number of
legacy systems with two main SAP R/3 based solutions: the
Materiel Acquisition and Support Information System (MASIS) and
the Financial and Managerial Accounting System (FMAS).  In April
2010, these two systems were merged to establish a single core
SAP ECC 6.0 based solution, known as the DRMIS.  Further
consolidation of business processes has occurred with the
implementation of an SAP solution for supply chain functionality
in the DRMIS, as well as the incorporation of other business
processes including those related to real property management.

As the department continues to leverage DRMIS to meet evolving
requirements, and as functionality is increased and
organizational coverage is widened (for example, the integration
into DRMIS of supply chain functionality and other business
processes such as those related to real property management) it
is expected that DRMIS will grow to over 30,000 users in the
coming years. These future opportunities will allow the
organization to achieve maximum benefit from its Enterprise
Resource Planning (ERP) platforms.  

Support Services may be required in support of the DRMIS
activities for the following three scope categories:  

	(a)	Steady-state In-service Support;

(b)	Expansion of the DRMIS footprint; and

(c)	Additional Work Requirements.



SIGMA Requirement (PWGSC)

Public Works and Government Services Canada (PWGSC) has
implemented an integrated system that supports financial
management, material management and project management business
lines using the SAP Business Intelligence (BI) and SAP
Productivity Pak.

SIGMA is a complex system with SAP at the core of the solution.
It was initially implemented in 2008 to meet departmental
financial and material management requirements and is currently
being used by over 6,200 users located within PWGSC and in other
government departments.

The department continues to leverage SIGMA to meet evolving
requirements in order to achieve savings and operational
efficiencies. With the integration of real property
functionality into SIGMA, it is expected that SIGMA will grow to
over 8,700 users in the coming years.

PWGSC continues to identify future opportunities that can allow
the organization to achieve maximum benefit from its ERP
platforms.  


The requirement is subject to the provisions of the World Trade
Organization Agreement on Government Procurement (WTO-AGP), the
North American Free Trade Agreement (NAFTA), the Canada-Chile
Free Trade Agreement (CCFTA), the Agreement on Internal Trade
(AIT), the Canada-Peru Free Trade Agreement (CPFTA), the
Canada-Columbia Free Trade Agreement (CColFTA), and the
Canada-Panama Free Trade Agreement (CPanFTA) if it is in force.

There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. Bidders should consult the "Security
Requirements for PWGSC Bid Solicitations - Instructions for
Bidders" at
(http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31)



All communications with the government regarding the Defence
Resource Management Information System (DRMIS) Integrated
Support Services and SIGMA Integrated Support Services RFP
should be directed to:

Attention:	Michael Hradecky
E-mail: 	SIGRDetSIGMA.DRMISandSIGMA@tpsgc-pwgsc.gc.ca
Telephone:	819-956-1348
Fax:		819-956-8303

Public Works and Government Services Canada
Place du Portage, Phase III, 12C1-34
11 Laurier Street
Gatineau, Quebec  K1A 0S5





Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.