Document Imaging Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
SUBJECT: 
Document Imaging Services (DIS)

INTRODUCTION:
PWGSC, as a common service provider, is exploring options for
broadening its document imaging services to provide end to end
managed services to meet the increasing demand for document
imaging services across all federal government departments and
agencies in a timely and effective manner.  The managed services
provided will include consultation and expertise related to:
·	Identification of image and index requirements, including the
intended use within the client business processes and
information management systems;
·	CGSB compliance for evidentiary requirements;
·	Library and Archives Canada guidelines for electronic images
and storage media;
·	Identification of imaging and indexing options and related
costs;
·	Document preparation requirements, processes and alternatives;
·	Image return, storage and use;
·	Quality assurance of images and index data;

In order to gather information to support the project, Public
Works and Government Services Canada (PWGSC) are launching an
industry engagement process.  Through this process PWGSC want to
engage industry early to help inform project decisions and shape
a procurement strategy. The goal of the industry engagement
process is to promote a better understanding of the Government
of Canada's business needs and industry practices, so that risks
can be mitigated and innovative solutions identified. The
industry engagement process will include this Request for
Information with the attached draft RFP documents to date and
may include an industry day.

OBJECTIVE:
This notice provides industry with draft RFP documents, seeks
input from industry on those documents, answers to several
related questions and outlines the Government of Canada's
intended industry engagement process.


Interested suppliers may contact the PWGSC Contracting Authority
at any point to initiate participation in the industry
engagement process and obtain information. 
There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. 

All communications with the government regarding the Document
Imaging Services RFI should be directed to:
Attention: Kenneth Smith
E-mail: kenneth.smith@tpsgc-pwgsc.gc.ca
Telephone: 819-956-3335
Fax: 819-956-8303
Public Works and Government Services Canada
Place du Portage, Phase III, 12C1-33
11 Laurier Street
Gatineau, Quebec K1A 0S5



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.