(RFSO) Scanning & Data Conversion

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
(RFSO) Optical Scanning and Data Conversion Services

E60ZM-120002/A
Croucher, Dennis
Telephone No. - (819) 956-1195 
Fax No. - (819) 956-5078

PWGSC intends to promulgate four Regional Master Standing Offers
(RSMO) for optical scanning and data conversion services with a
total dollar value of $1,900,000 (including GST/HST).  The
highest responsive lowest price per point offering to the Crown
will be issued the first RMSO. The second highest responsive
lowest price per point offering to the Crown will be issued the
second RMSO. The third highest responsive lowest price per point
offering to the Crown will be issued the third RMSO. The fourth
highest responsive lowest price per point offering to the Crown
will be issued the fourth RMSO. These services may be requested
by Canadian government departments, corporations and agencies
located in the National Capital Region, on an as-and-when
requested basis, for a three year period from date of
promulgation. Anticipated to be April 1, 2013 to March 31, 2016.
 

The call-up limitation is $100,000 (including GST/HST).  Users
are to place call-ups against the five Standing Offers on a
right of first refusal basis. Users will be required to issue
call-ups to the Offeror based on best value ranking for services
including mandatory items and applicable list of optional items.
In the event that one or more optional items is required by the
call-up authority is not listed by the Offeror based on best
value ranking,  the call-up authority may issue its call-up for
all required items from the next highest rated Offeror that is
able to meet the requirement.

The evaluation criteria are made of both mandatory and point
rated requirements.  The selection of the Offerors will be made
on the basis of best overall value based on technical merit and
cost that is the total estimated cost divided by the total
number of points (lowest cost per point ratio).  Multiple
Standing Offers will be established. 

The following are the applicable mandatory requirements:

1. The Offeror's project manager must have a minimum of one full
year of experience in optical scanning policies and techniques
for all mandatory items and each optional item quoted in Annex
B. Offeror must provide a resume and dates to indicate the one
full year of experience.

2. The Offeror's designated person responsible for quality
control and quality assurance must have a minimum of one full
year of experience in quality control and quality assurance
procedures for all mandatory items and each optional item quoted
in Annex B. Bidder must provide a resume and dates to indicate
the one full year of experience.

3. The Offeror must provide a list of equipment on site to
perform all mandatory items and each optional item quoted in
Annex B.  Equipment list must be cross referenced with
corresponding service offerings from Annex B. 
No subcontracting is allowed except for shipping purposes.

4. The Offeror must have a minimum of three trained operators
for the equipment listed.  The names and expeerience of trained
operators must be provided and cross reference to the equipment
for which they are qualified to operate.  The trained operators
must be able to perform all mandatory items and each optional
item quoted in Annex B.  

5. The Offeror must demonstrate that they have satisfactorily
completed one optical scanning project in TIFF CCITT G4 format
and one optical scanning project in PDF normal format. For each
project described, provide the project name, client
organization, contact (with phone number), the dates of each
project (month-year to month-year), a description of the work
performed for the client and the responsibilities of the Offeror
during the project.

6. The Offeror must identify its location and its business hours
in the National Capital Region where any Canadian Government
user may choose to deliver or pick up boxes of documents.
Delivery Date: 17/01/2013

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.