Property and Facility Management Services-Embassy of Canada in France (Paris Embassy)

Trade Agreement: WTO-AGP/NAFTA/CFTA/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 


AMENDMENT 009 & 11 TO UPDATE APPENDIX H-FINANCIAL BID SUBMISSION AND BASIS OF SELECTION.
AMENDMENT 010 TO ANSWER BIDDERS' QUESTIONS.


Requirement:

This bid solicitation process is being issued to satisfy the requirement of Public Works and Government Services Canada and, Department of Foreign Affairs and Trade (DFATD the “Canada”) for Property and Facility Management Services, Project Delivery Services and other related Optional Services.  The requirement is for a fixed four year (4) contract term and the possibility of up to a further two (2) one (1) year irrevocable options allowing Canada to extend the term of the contract.  

 The Minister of DFATD, is designated as the Government of Canada’s custodian responsible for all federal real property in support of diplomatic and consular purposes outside Canada.  In this role, the Department is mandated to provide common services related to real property and goods and services procurement in support of operations of the Department, accommodating more than 7,000 government employees from more than 30 federal departments, agencies, crown corporations and provincial governments who deliver a vast array of programs abroad.  
 
The Work is to be performed throughout the Embassy of Canada in France (Paris Embassy) located at 130, rue de Faubourg-Saint-Honoré, which includes diplomatic office space as well as the Canadian Cultural Center, with exhibition halls and access to the general public.  This Statement of Work also includes the performance of Work in relation to:  

a) the Permanent Delegation of Canada for Organization for Economic Co-operation and Development (POECD), 15 bis, rue de Franqueville, Paris 75116;
b) the Official Residence of the Ambassador, 135, rue du Faubourg-Saint-Honoré, Paris 75008; and
c) premises housing diplomats (“staff quarters”).


Security:

"There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website”.


Evaluation Process
The evaluation consists of an assessment of mandatory requirements and point rated criterion by  Canada in a five-stage evaluation process as outlined herein.
Rated Requirements
Rated information will be scored as detailed herein. 

It is understood and accepted by any Bidder submitting a proposal that all decisions as to the degree to which a proposal meets the point rated requirements of this Request for Proposals is to be determined solely by the evaluation team.
Steps in the Evaluation Process

Step 1 - Mandatory Requirements

The evaluation team will review each bid to ensure that Bidders are compliant with all the mandatory requirements.  

Step 2 - Technical Evaluation

The evaluation team will assess the Technical rated requirements. The rated requirements and the evaluation scoring are detailed herein.  Each bid must receive a minimum score of 60% for each of the rated criteria (RT-1 through RT-6) and a combined overall score of 75% to be considered responsive. These overall ratings will be used to rank the Bidders. Non-responsive bids will receive no further consideration.  

Step 3 - Evaluation of Financial - Fees 

Financial - Fees for Property and Facility Management Services, Minor Project Delivery Services and Optional Services will be opened only after steps one and two are complete. The Fees will then be evaluated. For non-responsive bids, the Fees will not be evaluated. 

Step 4 - Evaluation Report and Ranking of Bidders

A final evaluation report will be produced for each Bidder. The overall scores from these reports will be used to rank the responsive Bidders. An assessment of the financial capability of the top-ranked Bidder, to enter into Contract may be conducted.

Step 5 - Contract Award

The award of a Contract requires appropriate government approval.  Following this approval, the successful Bidder will receive a Contract award notification from the Contracting Authority entering into Contract with the successful Bidder.

Those Bidders who are unsuccessful will be advised in writing by the Contracting Authority.

All enquiries regarding this requirement must be submitted in
writing to the Contracting Authority:

Jeahan Kraya
E-mail - Jeahan.Kraya@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.