DIGITAL MICROFILM ARCHIVE SYSTEM

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
DIGITAL MICROFILM ARCHIVE SYSTEM

B3270-120212/A
LeBlanc, JoAnne
Telephone No. - (902) 496-5010
Fax No. - (902) 496-5016

Title: To supply a scanner and digital microfilm writer system
that will produce microfilm and digital copies of files along
with digital scanner/readers to allow us to view the microfilm.

There is a Security Clearance associated with this requirement.

Objective 
Replace our existing analog microfilm cameras with a system that
will produce microfilm copies and have the capability to save
the information electronically. Also, replace our existing
analog microfilm reader/printers with digital scanner/readers to
allow us to print and save copies electronically.

Background 
CPC Sydney processes applications for grants and proofs of
citizenship. All our paper files are microfilmed and the paper
copies destroyed. We house these microfilm reels in Sydney, NS
and the film is viewed daily. Our cameras and readers are
nearing end of life and we need to replace them.

Scope 
To provide CPC Sydney with the equipment, software and training
needed to archive our paper documents both on microfilm and
electronically.

TASKS (Equipment being purchased)
To provide two (2) Kodak Digital Microfilm Writers Model i9620,
including i9620 Writer, i9620 Enabling Kit, i9620 Application
Software and two (2)  - 100' Smart Film Cassettes for each. We
will need one i9620 Site Accreditation & Training Care Kit which
includes 2-days on-site installation & staff training and i9620
Software Application Set-up - 1 Day On-site. To include a one
year Maintenance Agreement post 90-day warranty.

To provide three Kodak i4600 Duplex Colour Scanners each to
include: 

Perfect Page Scanning/iThresholding, Illumination - White LEDs,
ISIS & TWAIN Drivers, USB 2.0 Connectivity, 120ppm Scanning
Speed - Bitonal/Colour/Greyscale, CCD Scanning Technology,
600dpi Optical Resolution; Output 100-600dpi, Document Imprinter
- Optional, Ultrasonic Double-Feed Detection System, 500-Sheet
Automatic Document Feeder Daily Duty Cycle - 50,000 pages. 
Provide Warranty Upgrade (upgrade from 12 months to 21 months)
for three Scanners.

Kodak Capture Pro Software Type "E" for Kodak i4600 Scanner
includes Kodak Capture Pro V. 4.0 Type "E" Software c/w 1-Year
Maintenance & Telephone Support. Software installation,
application set-up and staff training.

Provide (10) Scanpro Digital Microfilm Scanners that include
UCC-300 Universal Carrier for fiche and 16/35mm Roll Film 7x54X
Optical Zoom Lens, Scanning resolution 200 # 600dpi, file output
formats #JPEG, TIFF, PDF & BMP. Must be compatible with Windows
XP, 2000 and 7.   Hardware interface # IEEE 1394 FireWire Card &
Cable Powerscan 2000Software.

Basis of Selection:
The lowest priced bidder will be recommended for contract award.

Delivery:  Delivery date and installation is required by May
15th, 2013.
This PWGSC office provides procurement services to the public in
English.  
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.