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DND Pre-packaged Meals Requirements

Solicitation number W8484-219775/C

Publication date

Closing date and time 2020/05/14 14:00 EDT

Last amendment date


    Description
    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    1.1 Requirement
    
    This requirement is in response to COVID-19.
    
    1.1.1 The Department of National Defence (DND) and Correctional Services Canada (CSC) have a requirement for two (2) and possibly three (3) Regional Master Standing Offers (RMSOs) for the provision of Premade Meals to be delivered on an “as and when requested” basis to potentially 21 Canadian Armed Forces (CAF) bases, 39 CSC Institutions, and possibly additional locations across Canada in accordance with the requirement detailed in Annex A - Statement of Requirement.
    
    The period of the Standing Offers will be for a period of 6 months with two (2) 3-month option periods on the basis of Right of First Refusal. The total dollar value of all Standing Offers is estimated to be $5M (GST or HST included).
    
    Due to the unpredictable nature of COVID-19 and military operations, DND’s operational requirements and CSC kitchen capacities, which would necessitate the provision on premade meals cannot be precisely defined. Estimates per location are included in section 2.2 MEAL FORECASTS of the SOR. However, the exact number of meals and locations will be specified in each call-up issued to the Offeror.
    
    1.2 Trade Agreements
    
    The requirement is subject to the Canadian Free Trade Agreement (CFTA).
    
    1.3 epost Connect Service
    
    This RFSO allows Offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 of the RFSO entitled Offeror Instructions and Part 3 of the RFSO entitled Offer Preparation Instructions, for further information on using this method.
    
    1.4 Additions and Modifications to the Requirements
    
    Canada, at its discretion, might expand, change, add or modify the Premade Meals and locations with the agreement of the Offeror(s).
    
    1.5 Security Requirements
    
    Access to the CAF bases and CSC Institutions may be subject to certain restrictions, with which the Contractor and its employees must agree to comply at all times. Proper piece of identification will need to be provided.
    
    1.6 Debriefings
    
    Offerors may request a debriefing on the results of the request for standing offers process. Offerors should make the request to the Standing Offer Authority within 15 working days of receipt of the results of the request for standing offers process. The debriefing may be in writing, by telephone or in person.
    
    1.7 Anticipated migration to an e-Procurement Solution (EPS)
    
    Canada is currently developing an online EPS for faster and more convenient ordering of goods and services. In support of the anticipated transition to this system and how it may impact any resulting Standing Offer that is issued under this solicitation, refer to 7.14 Transition to an e-Procurement Solution (EPS).
    
    The Government of Canada’s press release provides additional information.
    
    1.8 Phase Bid Compliance Process (PBCP)
    
    The Phased Bid Compliance Process applies to this requirement.
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Jackson, Kristine
    Phone
    (343) 542-6608 ( )
    Email
    kristine.jackson@tpsgc-pwgsc.gc.ca
    Address
    L'Esplanade Laurier,
    East Tower 7th Floor
    140 O'Connor, Street
    Ottawa, Ontario, K1A 0R5

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    003
    English
    17
    003
    French
    9
    002
    English
    12
    002
    French
    4
    001
    English
    15
    001
    French
    7
    English
    45
    000
    English
    86
    English
    27
    000
    French
    15

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Nova Scotia
    ,
    Ontario (except NCR)
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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