DND Pre-packaged Meals Requirements

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

1.1 Requirement

This requirement is in response to COVID-19.

1.1.1 The Department of National Defence (DND) and Correctional Services Canada (CSC) have a requirement for two (2) and possibly three (3) Regional Master Standing Offers (RMSOs) for the provision of Premade Meals to be delivered on an “as and when requested” basis to potentially 21 Canadian Armed Forces (CAF) bases, 39 CSC Institutions, and possibly additional locations across Canada in accordance with the requirement detailed in Annex A - Statement of Requirement.

The period of the Standing Offers will be for a period of 6 months with two (2) 3-month option periods on the basis of Right of First Refusal. The total dollar value of all Standing Offers is estimated to be $5M (GST or HST included).

Due to the unpredictable nature of COVID-19 and military operations, DND’s operational requirements and CSC kitchen capacities, which would necessitate the provision on premade meals cannot be precisely defined. Estimates per location are included in section 2.2 MEAL FORECASTS of the SOR. However, the exact number of meals and locations will be specified in each call-up issued to the Offeror.

1.2 Trade Agreements

The requirement is subject to the Canadian Free Trade Agreement (CFTA).

1.3 epost Connect Service

This RFSO allows Offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 of the RFSO entitled Offeror Instructions and Part 3 of the RFSO entitled Offer Preparation Instructions, for further information on using this method.

1.4 Additions and Modifications to the Requirements

Canada, at its discretion, might expand, change, add or modify the Premade Meals and locations with the agreement of the Offeror(s).

1.5 Security Requirements

Access to the CAF bases and CSC Institutions may be subject to certain restrictions, with which the Contractor and its employees must agree to comply at all times. Proper piece of identification will need to be provided.

1.6 Debriefings

Offerors may request a debriefing on the results of the request for standing offers process. Offerors should make the request to the Standing Offer Authority within 15 working days of receipt of the results of the request for standing offers process. The debriefing may be in writing, by telephone or in person.

1.7 Anticipated migration to an e-Procurement Solution (EPS)

Canada is currently developing an online EPS for faster and more convenient ordering of goods and services. In support of the anticipated transition to this system and how it may impact any resulting Standing Offer that is issued under this solicitation, refer to 7.14 Transition to an e-Procurement Solution (EPS).

The Government of Canada’s press release provides additional information.

1.8 Phase Bid Compliance Process (PBCP)

The Phased Bid Compliance Process applies to this requirement.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.