Polar Epsilon (PE) OceanSuite Software

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Polar Epsilon (PE) OceanSuite Software

REQUIREMENT
This requirement if for Work to be performed in relation to the
provision of software support; software maintenance and software
engineering services for the Polar Epsilon (PE) OceanSuite
Software component of Near-Real Time Ship Detection (NRTSD)
System. These services include: preventive and corrective
maintenance; technical and engineering support; operator
training; configuration management; and special investigations
and technical studies.

This procurement is subject to the Controlled Goods Program.

Period of Contract
The period of the Contract is two years from date of contract
award.

Option to Extend the Contract
The Contractor grants to Canada the irrevocable option to extend
the term of the Contract by up to three (3) additional one (1)
year periods under the same conditions. The Contractor agrees
that, during the extended period of the Contract, it will be
paid in accordance with the applicable provisions as set out in
the Basis of Payment

Canada may exercise this option at any time by sending a written
notice to the Contractor at least  thirty (30) calendar days
prior to the Contract expiry date. The option may only be
exercised by the Contracting Authority, and will be evidenced
for administrative purposes only, through a contract amendment.

There is a security requirement associated with this requirement.

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

EVALUATION PROCEDURES

Bids will be assessed in accordance with the entire requirement
of the bid solicitation including the mandatory and point rated
technical evaluation criteria.

MANDATORY and POINT RATED TECHNICAL EVALUATION CRITERIA

At bid closing time, the Bidder must comply with the mandatory
technical criteria and provide the necessary documentation to
support compliance. Any bid which fails to meet the mandatory
technical criteria will be declared non-responsive. Each
criterion should be addressed separately.

Mandatory  and point rated technical evaluation criteria are
included in ATTACHMENT 3 of the bid solicitation.

SELECTION METHOD

Highest Combined Rating of Technical Merit and Price

1.     To be declared responsive, a bid must:
                                                               
(a)    comply with all the requirements of the bid solicitation; 
(b)     meet all mandatory criteria; and
(c)    obtain the required minimum points specified for point
rated criterion number 1 for the technical evaluation.

The rating is performed on a scale of 60 points.

2.     Bids not meeting (a) or (b) or (c) will be declared
non-responsive.  

3.     The evaluation will be based on the highest responsive
combined rating of technical merit and price.  The ratio will be
40% for the technical meritand 60% for the price.

4.     To establish the technical merit score, the overall
technical score for each responsive bid will be determined as
follows:  total number of points obtained / maximum number of
points available multiplied by the ratio of 40%.

5.     To establish the pricing score, each responsive bid will
be prorated against the lowest evaluated price and the ratio of
60%.  
       
6.     For each responsive bid, the technical merit score and
the pricing score will be added to determine its combined
rating.  

7.     Neither the responsive bid obtaining the highest
technical score nor the one with the lowest evaluated price will
necessarily be accepted. The responsive bid with the highest
combined rating of technical merit and price will be recommended
for award of a contract.

Contracting Authority

Kent Cummings	
Supply Team Leader	
Public Works and Government Services Canada
Acquisitions Branch 
Science Procurement Directorate 
Place du Portage, Phase III, 11C1
11 Laurier Street				 
Gatineau, Quebec  
K1A 0S5

Telephone: 	819-956-1904
Facsimile:	819- 997-2229
E-mail address:           kent.cummings@tpsgc-pwgsc.gc.ca

All enquiries must be submitted in writing to the Contracting
Authority no later than ten (10) calendar days before the bid
closing date.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.