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Document Imaging Services

Solicitation number EN929-142184/A

Publication date

Closing date and time 2014/11/06 14:00 EST

Last amendment date


    Description
    Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
    Peru/Colombia/Panama
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: YES (MERX) Electronic
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    SUBJECT: 
    Document Imaging Services (DIS)
    
    INTRODUCTION:
    PWGSC, as a common service provider, is exploring options for
    broadening its document imaging services to provide end to end
    managed services to meet the increasing demand for document
    imaging services across all federal government departments and
    agencies in a timely and effective manner.  The managed services
    provided will include consultation and expertise related to:
    ·	Identification of image and index requirements, including the
    intended use within the client business processes and
    information management systems;
    ·	CGSB compliance for evidentiary requirements;
    ·	Library and Archives Canada guidelines for electronic images
    and storage media;
    ·	Identification of imaging and indexing options and related
    costs;
    ·	Document preparation requirements, processes and alternatives;
    ·	Image return, storage and use;
    ·	Quality assurance of images and index data;
    
    In order to gather information to support the project, Public
    Works and Government Services Canada (PWGSC) are launching an
    industry engagement process.  Through this process PWGSC want to
    engage industry early to help inform project decisions and shape
    a procurement strategy. The goal of the industry engagement
    process is to promote a better understanding of the Government
    of Canada's business needs and industry practices, so that risks
    can be mitigated and innovative solutions identified. The
    industry engagement process will include this Request for
    Information with the attached draft RFP documents to date and
    may include an industry day.
    
    OBJECTIVE:
    This notice provides industry with draft RFP documents, seeks
    input from industry on those documents, answers to several
    related questions and outlines the Government of Canada's
    intended industry engagement process.
    
    
    Interested suppliers may contact the PWGSC Contracting Authority
    at any point to initiate participation in the industry
    engagement process and obtain information. 
    There is a security requirement associated with this
    requirement. For additional information, consult Part 6 -
    Security, Financial and Other Requirements, and Part 7 -
    Resulting Contract Clauses. 
    
    All communications with the government regarding the Document
    Imaging Services RFI should be directed to:
    Attention: Kenneth Smith
    E-mail: kenneth.smith@tpsgc-pwgsc.gc.ca
    Telephone: 819-956-3335
    Fax: 819-956-8303
    Public Works and Government Services Canada
    Place du Portage, Phase III, 12C1-33
    11 Laurier Street
    Gatineau, Quebec K1A 0S5
    
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

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    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Smith, Kenneth
    Phone
    (819) 956-3335 ( )
    Fax
    (819) 956-8303
    Address
    Portage III 12C1 - 42
    11 Laurier Street/11, rue Laurier
    Gatineau, Quebec, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    009
    English
    35
    009
    French
    14
    008
    English
    25
    008
    French
    8
    007
    English
    27
    007
    French
    2
    006
    English
    24
    006
    French
    2
    005
    English
    28
    005
    French
    6
    004
    English
    32
    004
    French
    4
    003
    English
    32
    003
    French
    1
    002
    English
    37
    002
    French
    2
    001
    English
    45
    001
    French
    3
    000
    English
    140
    English
    44
    000
    French
    23
    French
    44

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Northwest Territories
    ,
    Nunavut Territory
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    Yukon
    ,
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Not applicable
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: