Document Imaging Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
SUBJECT: 
Document Imaging Services (DIS)
INTRODUCTION:

PWGSC is broadening its document imaging services to provide end
to end managed services as a Common Service provider to federal
government departments and agencies.  The managed services
provided by PWGSC to federal departments and agencies will
include but are not limited to consultation and expertise
related to:
·	Identification of image and index requirements, including the
intended use within the Client business processes and
information management systems;
·	CGSB compliance for evidentiary requirements;
·	Life cycle management of records;
·	Library and Archives Canada guidelines for electronic images
and storage media;
·	Identification of imaging and indexing options and related
costs;
·	Document preparation requirements, processes and alternatives;
·	Image return, storage and use;
·	Quality assurance of images and index data;
·	Contract management including issuance and control of Task
Authorizations (TA), quality, security inspections, delivery
acceptance, invoice receipt and payment;
·	Receipt of documents by mail, fax or by courier for imaging
and business processing. 
OBJECTIVE:

PWGSC intends to establish multi-vendor Task Authorization (TA)
based Contracts to meet the document imaging needs of government
departments through a two-stage procurement process which PWGSC
will use as procurement vehicles for the provision of document
imaging services arising on an "as and when required" basis, as
follows:

Stage 1: Establish Contracts through this RFP process
Stage 2: Bid Solicitation Task Authorizations within Contract
Series

Contracts will be classified based on security levels as
follows: 

Series	Estimated Contracts	Classification
 Series 1	 up to 3 contracts 	 for the imaging of Unclassified
documents for amounts over $100,000.00 and outside of the
National Capital region (NCR); 
 Series 2	 up to 5 contracts 	 for the imaging of up to
Protected B documents with the option of Protected B documents
with an IT link and the option of Protected B documents with
Secret level handling; and 
 Series 3	 up to 2 contracts	 for the imaging of up to Secret
documents; 



Bidders are invited to submit Proposals to qualify for one or
more classification series.  Should bidder(s) qualify for
multiple series, PWGSC will issue contract(s) with the qualified
bidder(s) for those series.

There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. 

Canada retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.

All communications with the government regarding the Document
Imaging Services RFI should be directed to:

Attention: Kenneth Smith
E-mail: kenneth.smith@tpsgc-pwgsc.gc.ca

Telephone: 819-956-3335
Fax: 819-956-8303

Public Works and Government Services Canada
Place du Portage, Phase III, 12C1-33
11 Laurier Street
Gatineau, Quebec K1A 0S5



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.